AIP Handbook: Your Go-To Resource for Airport Development Funding

1. AIP EligibilityPresented to: Oklahoma Airport Operators Association By: Kathy Franklin AR/OK Program Manager Mark Colditz AR/OK Program Manager Date: April 30, 2018 …Knowing the AIP Handbook

2. AIP Eligibility AIP Handbook is Our Go-To Resource! It’s also Order 5100.38D based on statute. Following the Handbook ensures we comply with the law. All projects must be consistent with the handbook.

3. AIP Eligibility You can fund that, right? • Handbook who, what and more what’s • Project Specific Limitations andGuidelines • How the ADO uses the Handbook

4. Who Uses the AIP Handbook? ADO - project eligibility, justification & funding decisions Sponsors - plan your airport development & funding plans State Agencies - plan, guide & support projects Consultants - assist with grant administration, design & construction

5. What is in the Handbook? AIP Chapters • What do I need to know about this Order? • Who can get a grant? • What projects can be funded? • What AIP funding is available? • How does the grant process work? • What special AIP funding programs are available? Basic Handbook • 6 Chapters • 30 Appendices

6. Chapters 1 & 2 Chapter 1: Clarifies the Basis of AIP • The Act is a Permissive Statute including only those items that can be funded. • If it doesn’t say you can then you can’t. • It’s mandatory! Chapter 2: Sponsorship & Assurances • Types of sponsors • Types of projects each sponsor type can receive • Grant Assurances

7. Chapter 3: AIP Project Requirements • Eligible • Justified • On Airport Property • On Approved ALP • Intergovernmental Review • Environmental Finding • Usable Units of Work • Meets FAA Standards • Proper Procurement • All Costs Allowable • All Cost Necessary • All Costs Reasonable • Costs Incurred Post-Grant • Other Federal Money • Within Federal Share • Complete Without Delay

8. Chapter 3 (cont.) Project Eligibility • Types of projects that may be funded: • Airport development • Airport planning • Noise compatibility planning and projects • Just because a project is eligible, does not mean it can be funded. • Projects must meet all requirements outlined in Chap. 3.

9. Chapter 3: AIP Project Requirements • Eligible • Justified • On Airport Property • On Approved ALP • Intergovernmental Review • Environmental Finding • Usable Units of Work • Meets FAA Standards • Proper Procurement • All Costs Allowable • All Cost Necessary • All Costs Reasonable • Costs Incurred Post-Grant • Other Federal Money • Within Federal Share • Complete Without Delay

10. Chapter 3 (cont.)

11. Chapter 4: What funding is Available? • Available AIP Funding • Passenger Entitlement • Cargo Entitlement • Nonprimary Entitlement • State Apportionment • Discretionary • Airports that Can Use Each Type • Transfer of Entitlements

12. Chapters 5 & 6 Chapter 5, How Does the grant Process Work? • Basic Steps of Grant Process • Contents of Grant Application • Sponsor Certifications • Quarterly Performance Reports • Grant Amendments • Closeout Requirements Chapter 6, Special Programs

13. 30 Appendices! • Appendix A - Definitions • Appendix B - References & Links • Appendix C - Prohibited Costs • Appendices D thru T -Tables by project types • Additional: - Procurement Requirements - Forms - Grant Assurance

14. Examples of Prohibited Projects

15. Appendices D – T: Project Tables Includes specific project justification & eligibility

16. Appendices D – T: Project Tables Used for AIP & PFC eligibility to ensure consistency. Used to justify AIP & PFC eligibility decisions. Provides a checklist of what is required for specific project justification & eligibility.

17. NAVAID and Weather Reporting Equipment(Table K-3: ) • Airport Beacon • Rotating beacon must be necessary for visual approaches to the airfield at night. • Airport must be open at night and have runway lights to have a justified beacon.

18. NAVAID and Weather Reporting Equipment(Table K-3) • Visual Glide Slope Indicator System – PAPI • The ADO can only fund a PAPI at a nonprimary airport using nonprimary entitlement funds. • Four-box PAPI is only justified for runways with any jet operations. • LED PAPIs only one FAA approved manufacturer; therefore, must be sponsor procured • PAPI is the only eligible equipment for Commercial Airports.

19. NAVAID & Weather Reporting Equipment – AWOS (Table K-3 )

20. Fuel Farms and Hangars The Sponsor must demonstrate that all airfield needs are all accommodated through NPE or local funds for a 3 year period. Each fuel farm and hangar is a case-by-case situation. Projects must be justified, justified, justified!

21. AIP Limitations • Runway Identification/ Eligibility • Unclassified Airport Projects • Maintenance Work • Pavement Maintenance • Navaids/ Instrument Landing Systems (ILS) • Administrative Costs • Airport Police/ ARFF Vehicles & Storage • Command & Control Centers • Security Dogs/ Kennels & Terminal TSA Access Control • Automated Weather Observation Systems • Equipment Bonding, Etc.

22. Runway Identification & Eligibility Runway work is AIP eligible . . . . . . but not all runways are AIP eligible. • All runways must be identified. • Identification is as follows: - Primary Runway - Crosswind Runway (wind coverage) - Secondary Runway (demand capacity) • If a runway does not meet the above criteria, it is an Additional Runway. Additional Runways are not AIP eligible.

23. Unclassified Airport Projects Unclassified airports do not meet funding criteria. These low-activity airports are limited to: • Primary Runway Rehabilitation (1 every 10 years) • Runway Maintenance Projects • Eligible Obstruction Removal Limited AIP funding is restricted to nonprimary entitlements or state apportionment.

24. Defining Maintenance Work • Describes the differences between project maintenance, rehabilitation, reconstruction, and replacement. • Includes project examples & eligibility. • Aids in determining project justification and eligibility. (Ref. Tables 3-2 thru 3-4)

25. Pavement Maintenance • Routine runway, taxiway and apron pavement maintenance is only eligible at GA and nonhub primary airports. • Typical pavement maintenance: • Filling/sealing cracks • Grading pavement edges • Maintaining pavement drainage systems • Patching pavement • Remarking pavement areas

26. Navaid Minimum Standards & ILS’s • Contains minimum standards to determine if NAVAID is justified. • Neither AIP nor ATO have installed an ILS in over a decade. • Due to lower costs & near-equivalent minimums, RNAV approaches are the new replacement for a CAT I ILS. FAA will no longer install an ILS without an ATO determination that a satellite approach will not work.

27. How does the ADO use the Handbook? • To answer eligibility and funding questions What city administration costs are eligible? • Costs must be required to carry out the grant. • ADO must approved in advance. • Must be specifically documented to the project • Examples: • Sponsor employee time directly related to project tasks. • Advertisement • Audit Fees

28. How does the ADO use the Handbook? • Is pavement leading up to sponsor owned hangar eligible? • The apron in front of the hangar that cannot be used for public parking/taxiing is considered part of the building. • This pavement may be eligible if it’s associated with an eligible hangar.

29. How Does the ADO Use the Handbook?

30. How Does the ADO Use the Handbook?

31. AIP Eligibility • Keep Calm and Plan On! • History – This phrase comes from England during WW II and the government • urged British citizens to ‘Keep Calm and Carry On’ All projects must be consistent with the Handbook. Just because a project is eligible, does not mean it can be funded. The better you understand and apply the Handbook principles, the more smoothly your projects will progress.

32. Thank You!Questions?