1 / 30

2013 IRDR Briefing and Q&A

2013 IRDR Briefing and Q&A. Webinar Event Tuesday, October 29, 2013 3pm – 4pm. Some material presented during the presentation, including audience questions and answers, is included on the “Notes” pages. DIR Team. DIR staff members assisting with this briefing. Welcome!.

adelio
Download Presentation

2013 IRDR Briefing and Q&A

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. 2013 IRDR Briefing and Q&A • Webinar Event • Tuesday, October 29, 2013 • 3pm – 4pm Some material presented during the presentation, including audience questions and answers, is included on the “Notes” pages.

  2. DIR Team DIR staff members assisting with this briefing.

  3. Welcome! • Of the 48 registrations for today: • 41 agencies, 7 universities • One question was asked at registration: • “Would like to learn about the IHE requirement”

  4. Agenda • What’s New? • General Information • IRDR Content • IRDR Data Collection

  5. What’s New • Institutions of Higher Education (IHEs) • Some Parts Not Required for Agencies Participating in Legacy Systems Study • Web Survey Tool • Fewer Questions

  6. Higher Ed Institutions • Changes in Senate Bill 5, 2011 • An IHE is NOT required to make a report per Government Code 2054.097 • Is required to complete a review per Government Code 2054.0965. • ITCHE’s Feedback

  7. Legacy Systems Study (LSS) • LSS agencies can skip these parts: • Server Environment • Major Databases Inventory • This exception is only for 2013

  8. Web Survey Tool • Was: Inquisite/Allegiance • Now: SurveyGizmo • What’s different? • Not much • Slight look and feel changes • Better “Review” report

  9. Fewer Questions • 2011: 336 • 2013: 244 • Narrative Questions: • only three required… • and they are pre-populated 27%

  10. General Information • Website • Instructions • Key Dates • State Strategic Plan • Self-Reporting • Sensitive Data

  11. Key Dates • Instructions release – 10/04 • Briefing and Q&A – 10/29 • Collection tool release – 10/31 • Submission deadline – 12/01 (12/02) • IR-CAP process – Spring 2014

  12. General Info (cont’d) • State Strategic Plan for IRM • New planto be published Friday, November 1 • Technology Priorities available now • Self reporting • Sensitive data

  13. Poll #1 Past IRDR Involvement?

  14. Agenda • General Information • Q&A • IRDR Content • Q&A • IRDR Data Collection • Q&A

  15. IRDR Content • What has changed since 2011? • Part 1: Agency Environment • Part 2: Compliance • Part 3: Inventory-Level Information • Question numbering • Question map

  16. Part 1: Agency Environment • Shorter • Fewer narrative questions • Section 1.15 (Alignment with Statewide IT Priorities) moved to a new Part 3

  17. Part 2: Compliance with State Standards • Mostly unchanged • Two new requirements: • 2.02.08 High-value datasets • 2.03.10 Accessibility policy address procurement • Questions are not pre-populated • Supplemental questions have been dropped • Part 2 is the primary trigger for the IR Corrective Action Plan process (next year)

  18. Part 3: Alignment with State Technology Priorities • New Part • Two Sections: • 3.01 Alignment with State Technology Priorities • 10 items • 3.02 Progress Toward Continuing Priorities • 6 items

  19. Part 4: Major Databases Inventory • Was Part 3 in 2011 • Two sections dropped • 3.02: Major GIS Datasets • 3.03: GIS Web Services • One section remains: • 4.01 Major Databases Inventory • Report via pre-populated spreadsheet • Agencies participating in LSS study don’t have to report • Questions reduced from 11 to 6

  20. Question Numbering • New questions – number shown in bold • Optional questions – first word is “optional” • Branch questions – number contains a, b, or c • Similar questions – question map shows corresponding 2011 number • Pre-populated questions – identified in question map

  21. Question Map Example

  22. Poll #2 How many staff involved in IRDR?

  23. Agenda • General Information • Q&A • IRDR Content • Q&A • IRDR Data Collection • Q&A

  24. Data Collection • Parts 1, 2 and 3 – Online collection tool • Part 4 – Spreadsheet

  25. Collection Tool • Parts 1, 2, and 3 • Unique URL • Navigating pages • Back, Next, TOC • Question types • Single, Multi, Text, Memo • Question branching • Optional questions

  26. Collection Tool (cont’d) • Saving your data • Multiple staff entering data • Reviewing your data • Submitting your data

  27. Spreadsheet • Part 4 only • Only those agencies required to submit Part 4 will receive the template spreadsheet

  28. Poll #3 Methods used to collect data?

  29. Agenda • General Information • Q&A • IRDR Content • Q&A • IRDR Data Collection • Q&A

  30. Wrap-up • Summary of today’s session • DIR will seek additional input post-IRDR • Contact us: irdr@dir.texas.gov • or call Rob Aanstoos at 512.463.7314 • Thanks for participating today!

More Related