Project Management

1. Project Management Project life cycle neil@minkley.fr

2. From idea to concrete realization Project • Something new: • Building • Software system/application • Website • Organization • Event • ...

3. Project life cycle summary (1) Advisability study Feasibility study Business case Planning Execution Closure Charter

4. Project life cycle summary (2) Advisability study Feasibility study Business case Planning Execution Closure Charter Evaluation & initiation Preparation, planning & organization Implementation

5. Project life cycle details Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Summary requirements

6. From idea to project (1) Advisability study Feasibility study Business case Planning Execution Closure Charter • The idea should (in principle)… • correspond to a need identified by the company, for its customers or for itself, • be consistent with the company’s strategy, • be workable, • be economically viable.

7. From idea to project (2) Advisability study Feasibility study Business case Planning Execution Closure Charter • A good idea does not necessarily correspond to needs expressed by users. • Needs may actually be created as a result of innovative ideas!

8. Advisability study Advisability study Feasibility study Business case Planning Execution Closure Charter • Factors to be taken into account… • the market • competition • the company’s needs and strategy • other projects under way • etc.

9. Feasibility study (1) Advisability study Feasibility study Business case Planning Execution Closure Charter • Factors to be taken into account… • the objectives of the project • editorial, technical, financial and timing constraints • possible risks

10. Feasibility study (2) Advisability study Feasibility study Business case Planning Execution Closure Charter • Requires… • imagining what the product would be and how to get there • a summary project description • a summary project plan

11. Business case (1) Advisability study Feasibility study Business case Planning Execution Closure Charter • Information package for decision-makers describing the project’s… • purpose • benefits • summary plan • risks • profit & loss (P&L) evaluation

12. Business case (2) Advisability study Feasibility study Business case Planning Execution Closure Charter • Basis for making a decision: • GO! • or • NO GO!

13. Business case (3) Advisability study Feasibility study Business case Planning Execution Closure Charter • May feature alternatives • May be given a second chance

14. Business case (illustrated) Advisability study Feasibility study Business case Planning Execution Closure Charter

15. From idea to project (summary) Idea Project OK? OK! Business case Advisability study Feasibility study OK OK uninteresting, irrelevant, crazy… unworkable, unrealistic, utopian… unprofitable, too expensive, too much effort, too risky…

16. Project life cycle summary Advisability study Feasibility study Business case Planning Execution Closure Charter

17. Project charter (1) Advisability study Feasibility study Business case Planning Execution Closure Charter • Reference document, also called… • project mandate • project definition • project initiation document (PID) • project overview statement (POS) • terms of reference (TOR) of the project

18. Project charter (2) Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Summary requirements • Reference document describing in particular… • the project’s scope, budget and schedule • the outcome of the project (summary requirements) • the PM’s responsibilities and level of authority

19. Product requirements specification (1) Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Summary requirements • Detailed reference document describing what the outcome of the project is expected to be: • functions, features and user interface • technical requirements • etc.

20. Product requirements specification (2) Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Summary requirements The foundation for planning

21. Project plan Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Summary requirements • Roadmap for project execution • Input = requirements specification • Comprehensive and detailed • Covering all areas of project management

22. Project management/planning areas Scope (Requirements) Procurement Resources Quality Risks Communications Cost (Budget) Time (Schedule)

23. Project team & Contractors Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Summary requirements Project team Contractors • Before actual execution of the project… • form the project team and organize it • select contractors and sign contracts

24. Project execution (1) Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Summary requirements • Creation of the product in compliance with: • the project plan • the requirements specification

25. Project execution (2) Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Summary requirements • Requires permanent project supervision • Leads to the product deployment/launch

26. Project execution (3) – product creation Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Summary requirements Content creation Testing & Acceptance Requirements Design Integration Deployment Software coding

27. Project closure Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Summary requirements • Release resources and terminate contracts • Perform post-mortem analysis • Document findings • Analyze user feedback

28. Project life cycle summary Advisability study Feasibility study Business case Planning Execution Closure Charter

29. Project life cycle detailed summary Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Product launch Project team Contractors Content creation Testing & Acceptance Requirements Design Integration Deployment Software coding

30. Client & Contractor - pre-execution steps CLIENT Advisability study Feasibility study Business case Charter RFP Requirements / Statement of Work (SOW) CONTRACTOR Requirements analysis Project plan Project Quality Review Response to RFP Scope Scope Schedule Schedule Cost Price

31. Questions?