1 / 65

COMM 3050 GoToWebinar Tutorial

COMM 3050 GoToWebinar Tutorial. GoToMeeting / GoToWebinar. Webinar and collaboration tool Create a trial account at https:// www1.gotomeeting.com/s/isr/2dc/g2w/try Only one account is needed per team GoToWebinar is the product that will be used for ICE presentations. GoToWebinar Roles.

aden
Download Presentation

COMM 3050 GoToWebinar Tutorial

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. COMM 3050GoToWebinar Tutorial

  2. GoToMeeting / GoToWebinar • Webinar and collaboration tool • Create a trial account athttps://www1.gotomeeting.com/s/isr/2dc/g2w/try • Only one account is needed per team • GoToWebinar is the product that will be used for ICE presentations

  3. GoToWebinar Roles • Organizer • Account holder • Creates the webinar • Receives webinar invitations • Starts the webinar • Can present / share screen • Can record webinar • Has audio controls • Controls Q&A • Controls polls • Panelist • Should be made the Presenter • Has audio controls

  4. GoToWebinar Roles • Presenter • User who is actively presenting • Attendee • Listen-only mode • Can ask questions via Questions panel • Can answer polls

  5. Create a Webinar • Login at http://www.gotomeeting.com • Expand My Webinars from the menu on the left • Click Schedule a Webinar

  6. Title & Description • Webinar Name must include “McIntire Student Webinar:” and a few words to describe the project • Description – includes a few sentences to describe the presentation

  7. Date & Time • Enter the Date and Time of your webinar

  8. Audio • Accept the default options for audio

  9. Panelists • Panelists are people that will share their screen(s) • Click Edit to add Panelist • Enter your team name in the Name field • Enter the email address of one team member • Click Save and Continue

  10. Branding and Theme • Theme settings determine look of the webinar invitation and registration page • The Waiting Room is what attendees will see when they arrive online and until a presenter shares his/her screen

  11. Theme • Add a logo • Maximum 400 x 200 pixels • 100kb maximum • Choose a Theme • Add an image • Maximum 200 x 200 pixels • 100kb maximum

  12. Theme • Select Preview Theme at the bottom of the page

  13. Waiting Room

  14. Waiting Room • Add names for each person in team • Insert images for each (optional)

  15. Waiting Room • Preview the Waiting Room

  16. Registration

  17. Registration • Select Clear All to remove all questions except First Name, Last Name, and Email Address

  18. Registration • As an option, questions specific to your project can be added to the registration page

  19. Registration • Click Preview to view the registration page

  20. Webinar Creation • Click to complete basic setup • Panelist invitation sent to Panelist(s) • Attendee invitation sent to Organizer

  21. Invitations • The invitation must be sent to Attendees • Forward the message that is sent to the Organizer • Attendee must follow link in message to pre-register for webinar

  22. Invitations

  23. Attendee Registration

  24. Creating Polls • Create polls by logging into the GoToWebinar website • Select Polls from the Change Session Settingslist

  25. Creating Polls • Determine the Question Type • Enter the Question • Enter Answer options • Click Create

  26. Setting Email Notifications • Notifications are sent to registered attendees based on the intervals you choose • Edit notifications by logging into the GoToWebinar website • Navigate to My Webinars • Select Email Notifications from the Change Session Settings menu

  27. Setting Email Notifications • Confirmation Email – Message that is sent to attendees after registration • Reminder Email • Select 3 Hours before • Select 1 Day before • Follow-Up Email • De-select this option

  28. Obtaining the Webinar ID • Click the View link to the right of the Settings menu

  29. Prior To Final Webinar Delivery Email Suzy Pengat suzypeng123@gmail.com with the following information: • Block Number • Group / Team Number • Name of Webinar • Name and Email of group contact if necessary during webinar • Webinar ID

  30. Starting the Webinar • When delivering the Webinar, all group members should be in the same room • There should be two computers online • The Organizer will be logged into GoToWebinar on one computer • Ideally the Organizer’s laptop should be hard-wired using the Ethernet connection in the room • The Panelist will be logged into the other • The Organizer must use a Windows-based computer • The Organizer should remain muted

  31. Organizer - Start the Webinar • Start the webinar by logging in and clicking the Start button • Panelists join the session using links in the email messages previously sent

  32. Organizer - Webinar Start • Attendees On Hold • Attendees see the Waiting Room information • Organizer and Panelists can talk or use Chat

  33. Organizer Control Panel • Dashboard • Audience View • Attendee List • Audio • Polls • Questions • Chat

  34. Organizer Settings • Click the Options Menu • De-select the Attendees Can Raise Hands option

  35. Organizer Settings • Click the View menu • Select Recording • De-select Auto-Hide the Control Panel

  36. Attendee List • Shows Staff (Organizers and Panelists) and Attendee details • Right-click on any Attendee to send a message or change status

  37. Audience View • A live snapshot of what the Attendees currently see • When another person is presenting, the Audience View will switch to the GoToWebinar Viewer

  38. Dashboard • Displays statistics such as attendance, attentiveness, and number of questions for current webinar

  39. Audio • Select to change Audio Mode • Click Edit to turn off “On-Hold Beeps”

  40. Attendee View • Audio Mode • Questions Panel

  41. Attendee View • Viewer Panel • Click Arrow to expand • Full-screen button • Attendees see Waiting Room until presentation begins

  42. Organizer - Make Panelist the Presenter • Click the Change Presenter button • Select the Panelist

  43. Presenter • Have slideshow ready and running • Exit all other running applications such as web browsers and anything that would cause notifications or sounds • This is the only computer that should be unmuted in your room!

  44. Presenter – Show Options • The Presenter may select from the options in the Show My menu • The default is to show the entire screen • Choose the Screen- CLEAN option

  45. Presenter – Screen Shared

  46. Organizer - Recording • Click the Start Recording button to begin recording • Recording is not automatic • Select from the View menu • Recording is saved locally • Recording is not available for Organizers using Mac OS X.

  47. Organizer - Recording • Access the Recording Defaults by clicking Settings in the Recording panel or in File | Preferences

  48. Organizer - Start Broadcast • For Attendees to hear the webinar presentation, the Organizer must first start the meeting • Presenter / Panelist should ensure that screen is shared • Click the Start Broadcast button which starts the audio portion of the Webinar

  49. Organizer – During Webinar

  50. Ask a Question - Attendee • Attendees may ask questions during the webinar by typing in the Question panel • Questions are sent to the Organizer

More Related