An overview of different Departments in PO

1. An overview of different Departments in PO

2. Different Departments in POs • Sorting • Mail • Delivery • Deposit • Registration

3. Different Departments in POs • Parcel • Money Order & IPO • Sub accounts • Cash (Treasury) • Savings Bank & Certificates

4. Sorting Department • Collection of articles from counters, clearance of letter boxes, bulk mails, branch offices, postman returns • Examination of the articles for correctness of the Postage paid • Stamping of the articles • TD & NTD Sorting • Collection of register bag from registration branch • Closing of mail bags to linked sorting office/hubs

5. Mails Department • Work relating to dispatch, transmission and receipt of mails • Receipt of bags- examination – opening of TB – transfer of bags received to concerned branches- preservation of mail list • Dispatch of bags – receives closed bags from different branches –TBs to be closed whenever required - preparation of Mail List • Making arrangements for transmission of bags • Accounting of bags • Mails PA should be thorough with the DM & SL of the office

6. Delivery Department • Deals with delivery functions • Receipt of mail bag (MB) from mails PA • Examination – opening – tying the tag label • Separation of letters for beats, post boxes, for taxing (un paid, insufficiently paid and article with breach of condition) after stamping • Transfer of register bags to registration PA under acquittance e instructions contained in “Book of Addressee’s Instructions” are communicated to the concerned postman

7. Deposit Department • Deals with articles which are not delivered • Undelivered Articles will be in the custody of Deposit PA • Posterestante articles (c/o Postmaster) will also be in custody of Deposit PA • Maintains “Book of Addressee’s Instructions” (Temporary Instructions and Permanent Instructions)

8. Registration Department • Booking of Registered letters/VP Letter/Insured Letter/Insured VP Letter • Preparation of RB/IB • Preparation of Registered List & Closing of Registered Bag • Transfer of ‘R’ Bag to sorting branch • Receipt of ‘R’ Bag from delivery PA • Examination – Opening – checking of contents – stamping- sorting - delivery through Postman • Maintenance of Registered Abstract

9. Parcel Departments • Booking of Registered Parcel/VP Parcel/Insured Parcel/Insured VP Parcel • Preparation of Insured Bag • Preparation of Parcel List & Closing of Parcel Bag • Transfer of ‘PL’ Bag to Mails branch • Receipt of ‘PL’ Bag from Mails PA • Examination – Opening – checking of contents – stamping- sorting - delivery through Postman • Maintenance of Parcel Abstract

10. Money Order/IPO Department • Booking of Money orders (eMO, VPMO, iMO etc) • Sale of IPOs and Payment of IPOs • Authorization and transmission of eMOs • Receipt & Printing of eMOs received for payment • Arranging of Cash for payment of MOs • Payment through Postman/window • Accounting of eMOs, IPOs

11. Subaccounts Department • Monitoring the functioning of sub-ordinate offices • Receipt & Accounting of contents of Account Bag/BO Bags • To look after cash/stamps requirements of sub-ordinate offices • Verifying the accounts • Consolidation of the accounts

12. Cash Department (Treasury) • Safe custody of cash, stamps and other valuables • Supply of cash to counters • Receipt of cash from counters • Helping in financing of sub-ordinate offices • Receipt and payment of cash to Postman • Payment of bills/ PLI RPLI payments • Maintenance of Treasurer’s Cash book & HO Summary

13. Savings Bank & Certificate • Opening of Savings A/cs • Subsequent transactions • Transfer/Closure of A/cs • Issue/ Discharge /transfer of Certificates • Settlement of Claims

14. Practice • Exercise 1.4.1