KNOWLEDGE TRANSFER PROGRAM

1. CRITICAL AGENDA PROJECT KNOWLEDGE TRANSFER PROGRAM – KTP MINISTRY OF HIGHER EDUCATION MALAYSIA KNOWLEDGE TRANSFER PROGRAM to INDUSTRY & COMMUNITY - KTP GRANT SCHEME- FIRST ROLLING PLAN – PHASE 2 (2012-2013) Prepared By: Knowledge Transfer Program Committee Ministry of Higher Education Malaysia

2. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012)

3. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) OVERVIEW • In a high income economy the demand for knowledge workers will increase. • Educational reforms will be a vital need for inclusive growth. • Human capital policies must be given top priority, as they will be crucial in making more rapid inroads towards reducing income inequality. • Labour market imperfections, including wage and employment discrimination, will have to be rectified. • Fragmented and segmented labour markets must be made more integrated. (NEM 92) • While innovative ideas and knowledge may be converted into lucrative commercial undertakings, there would also be many incidences of failure which need to be managed. Above all, intellectual property rights (IPR) and other rights should be protected. (NEM 99)

4. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) OVERVIEW (CONT’D) • MoHE plans to formulate a new policy of KTP in view of establishing a New CAP for PSPTN • The new CAP would outline the importance of KTP to be adopted by HEIs in particular the Public Universities • Requirements • How Malaysians HEIs can assist in delivering and transferring knowledge created in their institutions to the industry and or community. • Differentiation need to be made as not to overlap with other CAPs which can also contain elements of KT such as commercialization, entrepreneurship and employability CAPs. • The knowledge to be transferred need to be based on certain fundamentals which need to be determined.

5. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) THE WORKSHOP • The initial meeting on KTP with the Minister of Higher Education was held on last 11 November 2010 and the Minister has decided that the needs of the workshops on KTP to be held in order to outlined the goals, scopes, directions and the guidelines for the implementation programme of KTP. • 1st Workshop 29-30 November 2010 (Concorde Inn, KLIA) • 2nd Workshop 26-27 January 2011 (Marriott Hotel Putrajaya)

6. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) • THE WORKSHOP (CONT’D) • - 1ST WORKSHOP 29-30 NOVEMBER 2010 (CONCORDE INN, KLIA) • 2-days workshop, which includes main presentation from USM, followed by discussion in 2 separate groups in parallel session focuses on Social Innovation to the Community and Technology Innovation to the Industry. Outputs from both groups were discussed to determine the draft policy of KTP. • Objective • The objective of the workshop is to streamline the broad definition of KTP and achieved the following: • To outline the project draft policy for KTP. • To discuss and focus on community-based program - Social Innovation to the Community. • To discuss and focus on the industry-based program - Technology Innovation to the Industry.

7. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) • THE WORKSHOP (CONT’D) • - 1ST WORKSHOP 29-30 NOVEMBER 2010 (CONCORDE INN, KLIA)

8. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) • THE WORKSHOP (CONT’D) • - 2ND WORKSHOP 26-27 JANUARY 2011 (MARRIOTT HOTEL PUTRAJAYA) • 2-days workshop, which includes the discussion to recap the previous agenda and the output based on the early workshop, followed by discussion to refine the project policy for KTP and the discussion, focuses on to establishing the project roll-out plan for KTP. • Objective • The objective of the workshop is to define the project roll out of KTP and achieved the following: • To refine the project draft policy for KTP that has been made during the early workshop. • To outline the project partnership framework, criteria for selection of projects and KPI for KTP.

9. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) • THE WORKSHOP (CONT’D) • - 2ND WORKSHOP 26-27 JANUARY 2011 (MARRIOTT HOTEL PUTRAJAYA)

10. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) POLICY • KTP Policy Outline • Background of KTP • Objective of KTP • Current status of KTP of IPTA in Malaysia • Issues and Challenges • Rationale of the Policy • SWOT Analysis • Strategic Thrusts of the Policy • Strategic Objective 1: Enhance and Enrich Current Knowledge Transfer in IPTA • Strategic Objective 2: KTP as Catalyst for Community or Industry Growth • Framework of the Policy • Roll-out and Milestone and Achievements

11. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) BACKGROUND OF KTP • KTP recognises a broad range of activities to support mutually beneficial collaborations between universities, industries and communities (government agencies / non-government organisation (NGOs) / public sector). • It provides the platform for the exchange of tangible and intangible intellectual property, expertise, learning and skills between academia, industry and the community. • The forms of interactions may include, joint research, consultancy, education, training, graduate development, conferences, sharing of physical facilities and student placements. POLICY

12. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) BACKGROUND OF KTP (CONT’D) • Public Higher Education Institutions (IPTA) should effectively engage with industry and community towards mutually beneficial initiatives through role played by: • Academia: able to incorporate relevant and up to date knowledge from industry and the community into their teaching, learning, research and consultancy activities. • Industry : can utilize the resources of IPTA to enhance their business capability and economic activities • Community: can benefit from the knowledge generated in IPTA to improve quality of life within the community. • Graduate/Postgraduate Intern : enhance their personal and professional development POLICY

13. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) OBJECTIVE OF KTP • To recognise and promote the transfer of knowledge via the exchange of creative and innovative ideas, research findings, experiences and skills between IPTA, research organisations, industries, government agencies and the wider community. POLICY

14. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) GOAL OF KTP • To enable the development and improvement of the quality of products, services and policies to be shared for mutual benefits between the stakeholders i.e. academia, industry, community and the graduate/postgraduate intern. POLICY

15. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) CURRENT STATUS OF KTP OF IPTA IN MALAYSIA • IPTA do implement KTP, however they are not comprehensive. • The practices and approach vary among the IPTA. • Poor correlation between investment in time and resources versus the impact currently produced. • Thus there is a need for a structured and systematic national KTP framework. POLICY

16. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) ISSUES AND CHALLENGES • Issues • Mismatch between the needs of the industry and the available resources in IPTA. • Communication problems among stake holders. • Lack of access to information among parties involved. • Challenges • Insufficient expertise in IPTA in some sectors. • Convincing the industry that grades is not the only factor for internship eligibility. • Industry perception of “subsidised rate” for consultancy work by IPTA. • Lack of laboratory certification IPTA. • Lack of readiness and willingness of industry/IPTA to share their expertise and facilities. POLICY

17. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) RATIONALE OF THE POLICY • To encourage and recognise engagement between industry/community and academia in order to support the implementation of New Economic Model (NEM) in creating a knowledgeable and high income nation. • To provide a meaningful platform of exchange that facilitates the identification and matching of appropriate expertise in IPTA to address industry and community needs. • To optimise the potential of IPTA expertise through coordinated interactions with stakeholders. • To nurture the interactions between the stakeholders for sustainable and productive partnerships. POLICY

18. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) SWOT ANALYSIS POLICY

19. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) STRATEGIC THRUSTS OF THE POLICY • Enriching the quality of human capital in IPTA, industries and communities via knowledge transfer including teaching, learning, research and services. • Strengthening accessibility of knowledge transfer from IPTA to spur industry growth, community development and quality of life. POLICY

20. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) STRATEGIC OBJECTIVE 1: ENHANCE & ENRICH CURRENT KNOWLEDGE TRANSFER IN IPTA • Through • Identifying and implementing potential project, • Strengthening both curriculum and co-curriculum in IPTA based on industry and community, • Building capacity of academic and student in IPTA, • Integrating KTP initiatives of IPTA into academic program of other related institution of learning, • Shifting the current service-oriented to scholarly-oriented community project with outcome to the target group. POLICY

21. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) STRATEGIC OBJECTIVE 2: KTP AS CATALYST FOR COMMUNITY OR INDUSTRY GROWTH • Through : • Implementing meaningful projects with industry or community which are sustainable and have measurable outcome, • Empowerment and capacity building of the recipient industry or groups. • Strategic partnership with stakeholders, • Reciprocity of knowledge transfer initiatives between stakeholders. POLICY

22. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) FRAMEWORK OF THE POLICY • Establish partnership framework • Criteria for selection of projects • The organisation must have a specific business need which will be enhanced through the KTP • IPTA must have competency to meet the organisation's business need • Establish KTP programme committee. • Establish permanent secretariat for KTP at USM • Briefing and buy-in by stake holders • National roll-out for KTP projects POLICY

23. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) ROLL-OUT AND MILESTONE AND ACHIEVEMENTS POLICY

24. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) KEY RESULT AREA (KRA) • 5 KRA identified are in the fields of: • Education – raising level of education in certain areas • Economic gains for sector/s of industry in identified sector • Sustainability and Green Technology Initiatives • The Disadvantage groups • Developing Industry Relevant curriculum (For High Impact sector) EDU ECO GT DG IRC

25. Knowledge Transfer Program – KTP Grant Scheme Phase 1 (2011-2012) • MODELS OF IMPLEMENTATION • KTP Programme shall includes the involvement of the following : • The project = the identified KTP Programme per location/firm/ community/target group. • Project may be replicated to other identified KTP Project of similar nature but different location/firm/community/target group. • KTP project committee is allowed to vary the provisions of financial limit after considerations of nature of projects. KTP ACADEMIA Lecturer or university's staff identified in the KTP Programme KPI MEASUREMENT KTP INTERN Graduated Interns and Post Graduate Interns KTP INDUSTRY / COMMUNITY • Identified by KTP-IPTA

26. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) MODEL OF IMPLEMENTATION (CONT’D) Academia STRATEGIC INNOVATION Community/ Industry Graduate / Postgraduate Intern

27. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) IMPLEMENTATION PLAN • The projects for the first phase of the 10th Malaysian Plan would be roll-out based in the following detail with the cost breakdown for the implementation plans is as follows:

28. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) EXAMPLE IMPACT OF KTP

29. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) ROLL-OUT PLAN (2011-2012) • Request for proposal from IPTA (Bottom Up) • Differentiation between industry and community • Criteria for application (Definition of the grant) • Criteria for evaluation (Review) • Procedure for application and evaluation • Monitoring and disbursement of KTP

30. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) Request for Proposal from IPTA (Bottom Up) • Individual or a group of academic • Supporting collaborative industry documentation (agreement, MoA, Letter of Intent, letter of agreement, letter of award • Supporting collaborative community documentation (letter of request from community) • Proof of graduate intern involvement

31. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) Differentiation between Industry and Community • Definition of community and industry • Timeline • Tangible versus intangible output • Commercialization and non-commercialisation project • Profit and non-profit • Contribution from industry and or community in monetary and non-monetary forms

32. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) Criteria for Application (Definition of the Grant) • Grant will not be disburse if applicant have other grant including research • Basic criteria's for application for FRGS would be used. • (Graduate intern replace Human Capital) • Timeline not more than 2 years

33. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) Criteria for Evaluation (Review) • Based on 5 KRA mentioned earlier • Output • Impact • Viability and sustainability • Capacity building • Improved products, services and policies • Level of commitment industry/community • Minimum of 30 % project cost for industry • For community, commitment from community leader , relevant government agencies and other institutions (including non-monetary contribution) • potential for replication and advancement

34. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) Procedure for Application and Evaluation • Will consist of the following: • Application • Concept of KTP • Definition of KTP grant • Purpose of KTP grant • KRA of KTP • Condition for application • Procedure of application • Evaluation criteria • Financial and budgetary consideration • Output of project (No. involve) • Outcome/impact of project (benefit) • Announcement date of opening and closing • Evaluation • Monitoring • Result and disbursement of grant • Other matter KTP INDUSTRY GUIDELINES KTP INDUSTRY APPLICATION FORM KTP COMMUNITY GUIDELINES KTP COMMUNITY APPLICATION FORM

35. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) Monitoring and Disbursement of KTP • Monitoring based on: • Project performance • Financial performance • Quarterly progress report • Disbursement based on: • Letter of Acceptance ad agreement signed and disbursed fully (depending financially)

36. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) FIRST ROLLING PLAN – PHASE 1 • Total Of Application • Summary of KRA • Project Selected • KRA Fraction • General Comments of Panels

37. Knowledge Transfer Program – KTP Grant Scheme Phase 1 (2011-2012) • TOTAL OF APPLICATION INDUSTRY- 95 COMMUNITY - 230 Total of Application = 325

38. Knowledge Transfer Program – KTP Grant Scheme Phase 1 (2011-2012) • SUMMARY OF KRA

39. Knowledge Transfer Program – KTP Grant Scheme Phase 1 (2011-2012) • PROJECT SELECTED COMMUNITY - 16 INDUSTRY- 28 Total of Project = 44

40. Knowledge Transfer Program - KTP Grant Evaluation and Project Management • KTP’S INDUSTRY PROJECTS BASED ON KRA

41. Knowledge Transfer Program - KTP Grant Evaluation and Project Management • KTP’S COMMUNITY PROJETCS BASED ON KRA

42. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) GENERAL COMMENTS OF PANELS • Project is more on research-based and consultancies-driven. • The Knowledge Transfer-driven is low and not justified • The objective is not in line with the KTP requirement • The output/impact is not quantified • Incomplete information of intern (No academic qualification • & year of graduation and no signature) • There is no evidence of industry commitment. no supporting • document from the commitment partner

43. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) FIRST ROLLING PLAN – PHASE 2 • KTP Committee Meeting • Roll-Out, Milestone and Achievement • Impact Measurement • Roadshow • Important Datelines

44. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) • KTP COMMITTEE MEETING FOR FIRST ROLLING PLAN - PHASE 2 • (16 NOVEMBER 2011, PALM IOI RESORT, PUTRAJAYA)

45. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 1 (2011-2012) ROLL-OUT, MILESTONE AND ACHIEVEMENTS POLICY

46. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) IMPACT MEASUREMENT • Quarterly Basis (3 Months Progress Report) • Triangulation Method through: • i. Periodic Progress Report (Filled by Project Leader) • ii. Partners Feedback Report (Filled by Partners – Industry or • Community) • iii. On-Site Visit PERIODIC PROGRESS REPORT PARTNERS FEEDBACK REPORT GUIDELINES GUIDELINES

47. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) ROADSHOW • ZONE A (NORTHERN) • ZONE B (CENTRAL) • ZONE C (SOUTHERN) • ZONE D (EASTERN) • ZONE E (SABAH & SARAWAK)

48. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) ZONE A (NORTHERN) • UNIVERSITI UTARA MALAYSIA (UUM) • UNIVERSITI MALAYSIA PERLIS (UNIMAP) • UNIVERSITI SAINS MALAYSIA (USM)

49. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) ZONE B (CENTRAL) • UNIVERSITI PENDIDIKAN SULTAN IDRIS (UPSI) • UNIVERSITI PUTRA MALAYSIA (UPM) • UNIVERSITI KEBANGSAAN MALAYSIA (UKM) • UNIVERSITI MALAYA (UM) • UNIVERSITI TEKNOLOGI MARA (UiTM) • UNIVERSITI PERTAHANAN NASIONAL MALAYSIA (UPNM) • UNIVERSITI ISLAM ANTARABANGSA MALAYSIA (UIAM) • UNIVERSITI SAINS ISLAM ANTARABANGSA (USIM)

50. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) ZONE C (SOUTHERN) • UNIVERSITI TEKNIKAL MALAYSIA MELAKA (UTEM) • UNIVERSITI TUN HUSSEIN ONN MALAYSIA (UTHM) • UNIVERSITI TEKNOLOGI MALAYSIA (UTM)