Library Resources Phase 2 of New Program Proposals

1. Library ResourcesPhase 2 of New Program Proposals CSU Library-IT Task Force February 19, 2009

2. Phase 2, Question 14 • Describe adequacy of library resources • Printed media (books, journals, indexes) • E-content (books, journals, databases) • Other formats as necessary • As determined relevant in consultation with academic department • How much additional support ($) required?

3. 75% and 100% figures • For competitive programs at the University: • Comparisons are with peer academic programs and library holdings to gauge current adequacy and desired levels, ‘target values’ relative to top programs: • 75% of monographic book titles (within subject areas) • 100% of journals and databases (within subject areas) • 75% ‘target value’ is in CSU’s Strategic Plan

4. Processes used • Intensive communication between academic departments and library • Member of dept. new program committee contacts relevant Liaison Librarian about proposal • Librarian consults with designated faculty contact to identify relevant information in order to conduct analysis • Faculty member communicates with other faculty in department to solicit additional input as needed and provides back to Library Liaison • Continued communication back-and-forth throughout process

5. Collections Analysis Parameters • Books/Monographic Literature • Journals • Databases and Reference materials • Format neutral (print or electronic) • Universities with peer/aspirational programs similar to proposed program (for library collections analysis), and other peer university programs (regional, other focus)

6. Monographic/Book Analysis • Department provides names of 10-15 key researchers/experts on topics of new program • Range of years desired for books in collections • E.g. past X years, within certain years, etc.

7. Journals and Databases • Journal titles and Databases considered ‘core’ to area of study • Number of years of journal back runs (older issues) needed, e.g. 1998- • All core titles considered essential • Databases are Abstracting & Indexing (A&I) and Full-Text (F/T) resources

8. Books • Based on researcher names provided, Libraries: • Identifies titles authored by researchers • Identifies subject headings (LCSH) assigned to titles • Provides Subject Headings lists (alphabetic order and may be augmented by library) to department • Department selects the thirty (30) terms most relevant, and year range for searches (10, 20 years)

9. Books: WorldCat analysis • Catalog of library holdings world-wide • Most comprehensive view of library collections • Top 30 subject headings searched in WorldCat • # titles at CSU • # titles held at ‘top peer’ programs • # titles held at peers, not at CSU

10. Books: Calculating 75% • Search results analyzed • For titles identified, how close do CSU holdings come to reaching 75% of those in top programs • In some cases, CSU holdings already above 75% • If less than 75%, how many titles needed to get there?

11. Books: Figuring costs of holdings gaps • Call number identified (PN ex.) for subjects below 75% • Based on call number, average price for books derived (from Library & Book Trade Almanac – standard reference for field) • Average costs multiplied by # of books needed to get to 75% • Ex. P, PN=$104.36; D, E=$80.42 (2008 figures)

12. Books: Retrospective and Forward $$$ • One-Time amount to ‘catch-up’ on back years • Increase in base budget (to buy future years of publishing) calculated: • Average # of titles published yearly (by subject) multiplied by average cost • In many cases, library approval purchase plan is already bringing in some level of relevant content – so smaller amount of new funding needed to augment

13. Books: Retrospective and Forward $$$ • Retrospective purchase costs calculated • $27,740.87 for PhD Comm Studies (starting with Fall 2009) • Base increase needed to support future purchases • $1,028.00 for PhD Comm Studies (starting with Fall 2009) • Standard inflationary rate (5%) applied to starting figure for future year projections • $1,079.00 ($51.00 cost inflation) Fall 2010 • $1,132.95 ($53.95 cost inflation) Fall 2011 • $1,189.60 ($56.65 cost inflation) Fall 2012 • $1,249.08 ($59.48 cost inflation) Fall 2013 • $1,311.53 ($62.45 cost inflation) Fall 2014

14. Journals and Databases (Serials) • List of journals and databases (including A&I and F/T resources) as identified by department: • Sent to Libraries Collection Management unit • CSU ownership/access determined, including year ranges, and electronic availability

15. Journals and Databases (Serials) • Titles not available at CSU: • Cost to add new titles • $14,902.48 base increase to add 30 journal titles – PhD in Comm Studies (starting with Fall 2009) • Cost to add back years of titles • Years of back issues needed determined by department • $11,322.92 one-time funding to purchase back years (Fall 2009) • Cost to add 2 additional databases • $14,910.66 base increase – PhD in Comm Studies (starting with Fall 2009) • Total cost new serials resources (increase to base budget) • $29,813.14 (starting with Fall 2009) • Serials inflation calculated at 9% (industry standard figure) • Projections: • $32,496.32 ($2,683.18 cost inflation) Fall 2010 • $35,420.99 ($2,924.67 cost inflation) Fall 2011 • $ 38,608.88 ($3,187.89 cost inflation) Fall 2012 • $ 42,079.68 ($3,474.80 cost inflation) Fall 2013

16. Preliminary communication/negotiation with department • If amount needed to get book collections up to 75% level too costly (as determined by library and department): • May narrow subject parameters, years, etc. • May re-do comparison against other programs • Serials (journals/databases) may be negotiated in same fashion if preliminary cost too high

17. Final Analysis Report • Prepared by Liaison Librarian in three components • Summary • Collections Analysis • Funding needed to support new program materials (inflationary projections for getting started included)

18. Approval Path within Library • From Liaison, report is sent in order to: • Coordinator of College Liaisons and Coordinator of Collections and Contracts • Assistant Dean for Scholarly Communications • Dean of Libraries • Once approved, final report is submitted by Dean of Libraries (or designate) to academic department

19. Collections Analysis in final proposal • Information submitted by Library to department for inclusion as Phase 2 Question 14: Reference Sources

20. Time frame and labor utilized • Typically takes 1-2 months • Typically requires 40-60 hours of Libraries staff time per review • Libraries have done approximately 15 New Program Reviews since 2004 • Libraries also have performed collections analysis for accreditation and other program review needs

21. 15 New Program Reviews since 2004 • 2008 – PhD Comm Studies • 2008 – PhD Social Work • 2008 – PhD Applied Developmental Science • 2007 – MS Landscape Architecture • 2007 – MS Industrial/Organizational Psychology • 2007 – MA Ethnic Studies • 2007 – MS Public Health • 2006 – MS Bioengineering • 2006 – MS Management Practice • 2005 – BS Fire & Emergency Services • 2005 – PhD Human Bioenergetics • 2004 – BS Applied Computing Technology • 2004 – PhD Communication and Information Technology • 2004 PhD Language, Literacy, Rhetoric

22. 15 New Program Reviews since 2004 • 6 Program Reviews resulted in no recommendations for additional funding to support library resources • 9 Program Reviews resulted in identification of resource gaps evidencing need for additional funding • One Time (Catch-up) Needs • Range $0.00 - $141,848.00 per program, total estimates $284,586.00 • Recurring Needs (increase to base) • Range $0.00 - $29,309.00, total estimates $163,370.00

23. Questions?

24. Resources: • Provost page with links to new program review process ‘New Degree Proposal Process’ • http://www.provost.colostate.edu/index.asp?url=Resources/faculty_affairs • New Program Planning Proposal Form • http://www.provost.colostate.edu/files/Resources/New_Program_Proposals.pdf • Phase 2 Budget Sheet • http://www.provost.colostate.edu/files/Resources/Phase2budget.xls