PO Look UP

1. PO Look UP A simple reference for looking up your Purchase Order in Peoplesoft 8.8

2. Peoplesoft Navigation • Log into Peoplesoft • Click on the following from the menu on the left of your screen • Purchase Orders • Find an Existing Value • Enter the PO number in the PO ID field OR • Enter the Req number in the PO Reference field

3. The more criteria entered on this page will narrow the search. All fields can be used to search with. PO ID and PO Ref are the most common. Navigation Screen Shot 2. click 1. Enter info here OR 1. click 2. Enter info here

4. PO Overview 5. 1. 2. 3. 6. 4. 7.

5. PO Descriptions • The PO Number – 10 digits – not valid number until dispatched. • The vendor – Name and number • PO Reference = Requisition # • Edit comments = Click to view comments pertaining to the PO, fax numbers or change order info (see next slide). • PO Status Defined • Open = Awaiting approval by the Budget Center • Approved = Approved by Budget Center, awaiting processing by Procurment Services • Dispatched = Processed by Procurement, budget checked and set to vendor • Complete = Payments have been made, encumbrance relieved • Cancelled = no payments made, encumbrance relieved • PO Dollar Amount = All line amounts including tax • PO Line information = Detailed description of PO Line items, quantity and unit of measure.

6. PO Comments Panel

7. PO Comments Explained • Click View All to view all comments entered on the PO, use the scroll bar to see more items • Click OK to return to the main page of the PO