DCS STRATEGIC PLANNING & BUDGET ALLOCATION

1. DCS STRATEGIC PLANNING & BUDGET ALLOCATION 2008/09-2012/13 Age of hope: National Effort for Corrections, Rehabilitation & Social Re-integration of Offenders

2. Contents Planning and Priorities for 2008/09 DCS Strategic projects Service Delivery Improvement Delivery on Apex priorities Finalization of FMPPI and Development of M,E&R Framework Performance Information – Measurable Objectives/Purpose; Strategies; Targets; Allocation • Administration • Security • Corrections • Development • Care • Social Reintegration • Facilities

3. Improving Planning & Reporting • Strong operational element in the Strategic plan • Ensure separation of Strategic issues from Operational issues – Business Plan • Involvement of operational level in the planning process • Distinction between and Clarification of indicators and targets • Improving Performance information • Partnership with the Technical Assistance Unit • Improve and refine indicators (FMPPI) • Development of the M,E&R framework • FMPPI to be finalised in 2008/09 • Policy developments • Approval of the policy on planning, resourcing and reporting • Development of the policy on M,E and R

4. Priorities 2008/9 DCS Priorities • 7 Day establishment & Occupational Specific Dispensation (OSD) • Case Management System, including Correctional Supervision & Parole System • Invigorating Integration of Criminal Justice System • Reduction of Overcrowding through 8 pillars of Strategy • Building programme for new centres DCS strategic plan supports these priorities as well as addressing strategic weaknesses & non-compliance issues

5. DCS Strategic Projects Will include high level project plans in Strategic plan • Centres of Excellence • Enhancing Security and Safety • Remand Detention • 7 Day establishment and job refinement • Offender Rehabilitation Programme (ORP) • Social Reintegration • Infrastructure development

6. Service Delivery Improvement • Strategic Plan includes areas of Service Delivery Improvement in formal SDI Plan • Areas for service delivery improvement have been consulted with operational level to ensure ability to delivery on it – current process – only 3 services to be focus • DPSA SDIP unit developing a SDI Plan within DCS at moment • Submission of SDIP to Minister of PSA by 31 March • Inclusion in Quarterly Reporting Format

7. Administration Measurable objective: Provide the administrative, management, financial, ICT, research, policy co-ordination and good governance support functions necessary for all service delivery by the department and in support of the functions of the Ministry. Performance indicators • Unqualified matters on financial and SCM management; • value of wasteful, irregular and unauthorised expenditure; • level of over and under spending; • level of compliance with asset register and verification; • % of HDI service providers; • % of late payments;

8. Administration Performance indicators cont’d • Sufficient and capacitated members and management • Improved HR Functioning; • Healthy and safe employees; • Improved relations between management, employees and unions; • Capable and Competent Employees; • Organisational structure that is aligned to the functions of the DCS and the post establishment

9. DCS Strategies - Administration • Correct the identified deficiencies regarding financial and supply chain management • Reduce high vacancy rate within department • Implement new function-aligned organisational structure • Implement a career development system and improve performance management system

10. Compliance with Central Services policies, procedures, standards & applicable legislation Enhance combating and prevention of corruption, fraud and serious maladministration Alignment of procedures with the policies of the department Management of and access to Management Information  Provision of evaluative research and accessible research findings/reports on strategic foci  Integrated Technology Strategy To mainstream corrections and criminal justice into multilateral processes of SADC and AU to promote and influence global governance related to Corrections and Criminal Justice System Involvement in integrated governance for improved service delivery Management of Parliamentary Liaison Improve relationships with institutions supporting democracy and institutions responsible for oversight of DCS Improve communication with internal and external publics including inmates Promotion of DCS Corporate Image DCS STRATEGIES -ADMINISTRATION DCS Strategies - Administration

11. Ensure integrated Strategic, Operational, Financial Planning , resourcing and Performance Reporting Ensure ongoing Service Delivery Improvement within DCS Ensure improvement of management of programmes and projects within DCS Enhance coordination and support to operational management within DCS Enhance measures to mitigate significant and prioritised risk within DCS Ensure effective security co-ordination within DCS Ensure effective delivery on Compliance Inspections DCS STRATEGIES -ADMINISTRATION DCS Strategies - Administration

12. Targets - Administration Administration • Measure levels of deficiencies • Reduce the average turnaround time for filling of vacancies at 120 days • Reduce vacancy level for the professionals and/ or scarce skills below 50% • Implement new career pathing model based on Public Service directives; Revise and implement Performance Management Policy and System for DCS employees

13. Implementation of approved policies and procedures in all Management Areas and Head office Inspection reports on compliance levels in Management Areas and Head office to establish baseline information % reported cases investigated; Increased level of corruption awareness and ethics % of implementation of findings of cases Reduced number of policies without procedures; reduced number of draft policies; Maintain accurate, up-to-date, web based information system (MIS), databases; % of HO Directorates with necessary web-based data systems; base line information PAIA requests made and acceded to; File plan approved and implemented; % of document security breaches Research projects on strategic foci initiated and reporting quarterly. Internal publication of list of research completed and research reports accessible; Targets - Administration targets -ADMINISTRATION

14. Policy research and debate forum sessions held Preparation for SA corrections programme of action re SADC Delivery on signed Bilaterals; Cooperation agreement with identified African countries concluded Participate in PCRD countries. Annual assessment of the impact of coordinated participated, delivery and reporting in Clusters. Mini Drug Master Plan implemented; Review the system of parliamentary coordination and management of parliamentary questions and presentations/briefing; Improve compliance with Parliamentary systems System of coordination of Chapter Nine Institutions, institutions supporting democracy and institutions responsible for oversight of DCS is reviewed Improved understanding of DCS core business, performance rating and participation in the implementation of the White Paper. Base line information Improve DCS performance ratings by another 5% Signage and branding covers 50% of DCS institutions Targets - Administration targets -ADMINISTRATION

15. MTEF Budget Allocation - Administration 1. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME ADMINISTRATION • The increase of budget from R2.8 billion; R3.1 billion; R3.3 billion and R3.6 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 financial years is mainly due to the following: • Allocation for Master Information System Plan (MISP) project • Adjusted provision additional amount allocated for accommodation charges • The decline in Management Programme Administration sub-programme is due to the efficiency gains savings budget reduction applied by National Treasury over the MTEF period.

16. Security Measurable objective: Prevent persons incarcerated from participating in criminal activities and escaping, by providing an environment that ensures the safety of all persons entrusted to the department’s care as well as the safety of the public. Performance indicators • Number of escapes per 10 000 inmates • Number of assaults per 10 000 in DCS facilities • Number of unnatural deaths per 10 000 • Provision of access security at DCS facilities • Number of officials involved in assisting escapes and erroneous releases

17. DCS Strategies - Security • Compliance with Security policies, procedures, standards & applicable legislation • Improved security management to improve detention & working environment of inmates, staff, service providers & safety of the public

18. Targets - Security • Less than 4,3 inmates per 10 000 inmates who escape • Less than 83 assaults per 10 000 inmates in DCS facilities • Less than 3,3 unnatural deaths per 10 000 inmates in DCS facilities • Phased-in implementation of a comprehensive security management plan (10%); 8 additional sites with security access control & fences

19. MTEF Budget Allocation - Security 2. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME SECURITY increase in budget allocation from R3.4 billion; R3.8 billion, R4.1 billion and R4.4 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following: • Improvement of security in prisons • Additional allocation of personnel costs for New Kimberley CC • Additional allocation for the implementation of PSCBC Resolution 1 of 2007 • Amount allocated to compensate the department for inflation adjustment allocated in this programme. • Additional allocation to fund for purchases and installation of security equipment • Activities of this programme are labour intensive and personnel budget accounts for approximately 91,7% of the budget allocated in this programme over the MTEF period.

20. Corrections Measurable objective: Address the specific rehabilitation needs of persons who have been sentenced to correctional supervision or sentenced to incarceration in a correctional centre or paroled, through regular assessment and providing needs-based correctional programmes to address all the elements associated with offending behaviour. Performance indicators • Level of overcrowding in DCS facilities; • Number of offenders serving more than 24 months who are assessed and have sentence plans. • Number of correctional centres implementation unit management • Total number of paid units of labour worked per year; • % of inmates in DCS facilities who are receiving meals in accordance with Sec 8(5) of Correctional Services Act; • % of offenders in quality assured / endorsed correctional programmes;

21. DCS Strategies - Corrections • Compliance with Corrections policies, procedures, standards and applicable legislation • Improvement of effective and compliant administration and management of Correctional Centres • Provision of quality assured /correctional programmes, with support from service providers • Management of Offender population levels • Effective management of remand detention

22. Targets - Corrections • Unit Management including structured day programme and 3 meals a day implemented at COE's, and at 51other correctional centres • All new admissions offenders serving more than 24 months have CSP in dedicated admission centre of expertise; CSPs for all offenders due for release; (2 800) • Level of overcrowding in DCS facilities 140 %

23. MTEF Budget Allocation- Corrections 3. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CORRECTIONS • Increase in budget allocation from R1,064 billion; R1.1 billion and to R1.2 billion respectively over the 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons: • Additional allocations to the baseline made in 2005/06 to implement White Paper on Corrections projects such as risk assessment and profiling of offenders, Case Management Committees, training of staff members on unit management and phased implementation of Offender Rehabilitation Path (ORP) to ensure the effective rehabilitation of offenders • Establishment of parole boards and correctional supervision also accounts for the growth in the budget of machinery and equipment. • Allocation of supervisory personnel budget also accounts for the growth of budget in this programme.

24. MTEF Budget Allocation- Corrections 3. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CORRECTIONS • decline of budget from R1,091 billion in 2007/08 to R1,064 in 2008/09 is due to funds shifted to the Programmes Development and Care to finance the approved White Paper projects implementation in 2007/08 financial year.

25. Development Measurable objective To provide needs-based educational, skills and other development-related programmes, to facilitate the reintegration of offenders into communities. Performance indicators • % of offenders in formal education • % offenders with skills qualification; • Increased % of offender skills utilisation and opportunities for employability in Agriculture and Production workshops; • Value of products provided for self sufficiency, poverty alleviation and income generation

26. DCS Strategies - Development • Compliance with Development policies, procedures and applicable legislation • Enhance education, sports, recreation, arts, culture levels of offenders in partnership with service providers • Improvement of the skills utilisation of offenders and enhancement of opportunities for their employability in partnership with external service providers

27. Targets - Development • % of offenders participating in: Formal education programmes (More than 22 000 offenders) • % of sentenced offenders to participate in Sport, recreation, and arts and culture programmes (More than 116 600 offenders) • % of offenders participating in: Skills development programmes (More than 9 130 offenders)

28. MTEF Budget Allocation - Development 5. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME DEVELOPMENT • The increase in budget allocation from R394 million; R397million; R476 million to R509 million respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons: • The department effort to put rehabilitation of offenders at the centre of its activities which includes amongst others, training of offenders to ensure their skills and social development in various trades aspects.

29. Care Measurable objective: To ensure the personal well-being of incarcerated persons by providing various needs-based services. Performance indicators • % of offenders in needs-based care programmes - social work services; psychological services; spiritual care services; Number of correctional centres implementing comprehensive primary health care services •Number of correctional centres implementing comprehensive primary health care services; 100% access to primary health care for offenders in need in relation to TB, STI, HIV, chronic medication • 100% access to comprehensive HIV and AIDS programmes and services for offenders

30. DCS Strategies - Care • Compliance with Care policies, procedures, standards and applicable legislation • Provision of comprehensive primary health care services to all offenders, awaiting trial detainees and babies of incarcerated mothers. • Provision of needs based care programmes to offenders • Provision of comprehensive HIV and AIDS programmes and services to all offenders • Development and implementation of a needs based Corretion, Development and Care programmes for special categories of offenders as defined in the White Paper

31. Targets - Care • % of offenders participating in Social work sessions (more than 101 000 sessions) • % of offenders participating in Psychological sessions (More than 10 200 sessions) • % of offenders participating in: Spiritual care sessions (More than 166 000 sessions)

32. MTEF Budget Allocation - Care 4. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CARE The increase in budget allocation from R1,2 billion; R1,3 billion; R1.5 billion to R1.6 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons: • Implementation of three meal system per day • Provision of additional remuneration of Health care workers • Progressive Implementation of comprehensive HIV & AIDS programme nationally • Donor funding received from United States President’s emergency plan for AIDS relief allocated for HIV & AIDS and syphilis prevalence survey among inmates and staff.

33. Social reintegration Measurable objective To provide needs-based programmes and services to offenders to facilitate their social acceptance and effective reintegration of offenders into their communities Performance indicators • % of offenders eligible for consideration released on parole; % of offenders released on parole • % of offenders absconding from correctional and parole supervision; • % of offenders violating correctional and parole supervision conditions; • % of offenders participating in reintegration programmes; • % of probationers on community service orders

34. DCS Strategies - Social reintegration • Review and alignment of policy procedures, and standards on Social Reintegration with White Paper on Corrections • Effective administration of Correctional Supervision and Parole systems • Effective implementation of Community Corrections system

35. Targets - Social Reintegration • % of cases heard by CSPB with offender released on parole; • % of cases where CSPB decision differs from CMC recommendation; • % of cases referred for review where PRB reverses CSPB decision; • Reduce number of violations by 2% from the average baseline of 10780 (215). • Sample audit on 10 % of CMCs & Parole Boards. Bi-annual monitoring report

36. MTEF Budget Allocation - Social Reintegration 6. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME SOCIAL REINTEGRATION • The increase in budget allocation trend from R371 million; R386 million; R411 million to R442 million respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons: • Phased implementation of the social reintegration action plan which is meant to create a common understanding of social reintegration among all stakeholders, supported by systems and processes for the effective monitoring and supervision of parolees and probationers and • To promote the use of community based sentence options to deal with offenders.

37. Facilities Measurable objective Provide facilities to support the department in its core functions of security, corrections, development and care and social reintegration. Performance indicators • •No of beds in correctional centres • • No of new correctional centres created • • Increasing improvement and maintenance of correctional centres

38. DCS Strategies - Facilities • Compliance with Facilities policies, procedures, minimum requirements, standards and applicable legislation • Build and upgrade facilities according to DCS policies. • Maintain facilities according to DCS policies. • Provide leasehold office accommodation for all needs

39. Targets - Facilities • Implementation of approved policies and procedures in all management areas Inspection reports on compliance levels in Management areas to establish baseline information • Bed capacity of 114 100 • 90% Completion of Kimberley New Generation Correctional Centre. (NGCC) • Commencement of construction of 2 facilities to replace obsolete facilities. • Construction on 3 upgrade projects commenced. • Implement 94 planned maintenance projects prioritising COE • Maintenance Audit conducted in all facilities and maintenance programme developed for all facilities • Sustain leased office accommodation. % of rental needs addressed; baseline info

40. MTEF Budget Allocation - Facilities 7. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME FACILITIES • The general increase of budget allocation with exclusion of an amount of R513 million roll-over of funds approved in 2007/08 financial year as mentioned-above, from R1.40 billion(R1.916 billion - R513 million); R1.44 billion; R1.7 billion to R3.4 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons: • Additional allocation to fund for the operation of five planned PPP Correctional facilities which will provide additional 18000 bed spaces • Funding provision for the construction of New Kimberley Correctional Centre to provide additional 3000 bed spaces on completion in February 2009. • Increase in the capital budget for upgrading and renovations of the existing facilities over the medium term which will create additional 2180 bed spaces

41. THANK YOU THANK YOU Age of Hope: National Effort for Corrections, Rehabilitation & Social Re-integration of Offenders Age of hope: National Effort for Corrections, Rehabilitation & Social Re-integration of Offenders