Webinar -- Providing Meals in Afterschool Programs

1. Webinar -- Providing Meals in Afterschool Programs December 13, 2011 10:00 - 11:30 a.m.

2. Webinar Instructions • Line will be muted for all participants by webinar host during presentations • Use the chat feature on the left hand side to ask questions during the presentations (presenters will be able to see your questions but they won’t be visible to the other participants on the call) • Webinar will be recorded and posted on our website at www.afterschoolnetwork.org

3. Child and Adult Care Food Program Meals Webinar Goals • Participants understand the new CACFP meals option and its importance • Participants understand the requirements and how to apply • Participants are inspired to apply for the new CACFP meals option (or work with their District to apply) • .

4. Agenda Welcome and Instructions—Bruno Marchesi, CA After School Network Introduction—Kathy Lewis, CA AS Network’s Nutrition and Physical Activity Committee What is the new Meal Option and how do you apply—Laurie Pennings, Nutrition Services Division, CDE Making it Happen—Crystal Fitzsimons, Food Research and Action Center; Sally Spero, San Diego Unified School District; Jennifer LeBarre, Oakland USD; and Jennifer Puthoff, YMCA of Silicon Valley Questions and Answers

5. What is the new program called? • CACFP (Child and Adult Care Food Program) At Risk • After School Supper Program • After School Meal Program

6. Summer Food • Not the focus of this webinar • Go to Summer Meal Program Coalition website that features webinar, tools and case studies: • http://www.ccrwf.org/other-projects/

7. Funding • Snacks provide $137/child/year* • Suppers provide $538/child/year* • Both snack and supper provide $675/child/year* • ASES funding provides $1,350/child/year* *Based on 180 days

8. After School Supper Program Laurie Pennings, MS, RD Nutrition Services Division

9. What is the After School Supper Program? Component of the Child and Adult Care Food Program* New opportunity to serve supper! * Funded by USDA and administered by the California Department of Education, Nutrition Services Division

10. What is the After School Supper Program? (cont.) • Operates after school during the regular school year. • May operate on weekends, holidays, or school vacations. • May not operate in the summer, unless kids are in a Year Round school and on track in the summer.

11. Can I Serve both a Snack and a Meal? • Yes!! If you are already on the School Snack program, you can stay on that program or serve the snack through CACFP. • Should be two hours between serving the meal and the snack. Kids should be hungry!

12. When Can you Serve a Meal? Anytime during your After School Program! Kids are often hungry right after school Examples: 3:00 pm Supper and 5:00 pm Snack 3:00 pm Snack and 5:00 pm Supper You can request a waiver if there are less than two hours between a meal and a snack, i.e., supper at 3:00 pm and snack at 4:30 pm

13. Who is Eligible? • Public agencies and Private non-Profit organizations • For-Profit Organizations that operate a CACFP child care center in which 25% of children receive subsidized child care OR are income eligible for free/reduced-price meals.

14. Who is Eligible?(cont.) • A program must be located in the attendance area of a school in which 50 percent of enrolled students are eligible for free or reduced-price meals. Find data for your school at this site: http://www.cde.ca.gov/ds/sh/cw/filesafdc.asp • Serve children 18 and under

15. Who is Eligible?(cont.) Must provide after school care with an education or learning enrichment component

16. Who Is Eligible (cont.) Stand-alone sports programs DO NOT qualify.

17. What are the Requirements? • Keep a roster and daily meal count • Have a menu with portion sizes • Serve required meal components • Sample menus available! http://frac.org/newsite/wp-content/uploads/2009/05/lunch_or_meal_sample_menu.pdf

18. Supper Components Milk – 1 cup Vegetable, Fruit or Full Strength Juice – 2 Items totaling ¾ cup Grain/Bread – 1 slice Meat/Meat Alternate – 2 ounces

19. Meal Example Milk (8 ounces) Apple (1 small = 1/2 cup) Carrots (¼ cup) Half sandwich Whole grain bread (1 slice) Sliced turkey (2 ounces)

20. Meal Example - 2 Milk (8 oz) Salsa (1/8 cup) Orange (one med) Burrito Bean (¼ cup) Cheese (1 oz) Tortilla (1 oz)

21. Reimbursement Snack $0.76 Supper $2.99

22. 3 Ways to Get After School Meals 1. Contact a local School Food Service Director and ask them to sponsor your program. Find out if the school district is already participating in the CACFP. The district would just add your after school sites!

23. If a District is not Already participating in CACFP… • Quick application process • No preapproval visit needed • Do not need proof of financial viability • Do not need to submit a management plan Snap!

24. Second Way to Get After School Meals (cont.) 2. Apply to become a Sponsor with the California Department of Education: Contact the Program Specialist associated with your county: http://www.cde.ca.gov/ls/nu/cc/cacfpcontact.asp For Los Angeles County, call Laurie Pennings at 916-324-7133. 24

25. Third Way to Get After School Meals (cont.) 3. Find another agency in the community to sponsor you.

26. Local Health & Safety Requirements Schools are already meeting local health and safety standards. If you become the sponsor, or get another agency to sponsor you, you need to ensure you are meeting local health and safety standards, set by your local health department.

27. Annual Training If you have an agreement directly with the Department of Education, your agency must attend either an online or in-person training.

28. Thank You! What are your questions?

29. Meals in After School Making It Happen

30. Getting started: adding a meal • Meals can be simple—start with cold meals • May need to think about storage • Make it healthy and build in variety • Pilot in one-two sites

31. Existing Snack Programs If through National School Lunch Program (NSLP): • Most afterschool snacks are provided by schools • School nutrition department knows how to run nutrition programs • Participation in the Afterschool Meal Program means districts are running two meal programs

32. Making Meals Happen in Schools Afterschool program should: • Let the school nutrition director and school officials know the meal is available • Explain the benefits of moving to the meals • Reduce hunger • Improve nutrition quality • Support working parents • Opportunity to feed kids on school holidays and weekends

33. Making Meals Happen in Schools Afterschool programs should explain how it can work / address food service concerns (cost/labor/audits): • Meals can be prepared while school nutrition staff is there during the school day • Meals can be put in coolers or hot boxes until the afternoon • Afterschool staff can hand out the food, keep the attendance roster and take the meal count (there is a need for training)

34. Making Meals Happen Programs not participating in the snack program or receiving snacks through a school that is unwilling to serve meals can: • Contact CDE to become a sponsor California Department of Education: CACFP@cde.ca.gov • Find out if there is a group in your community, like a food bank, a city parks and rec agency, or a YMCA, that would be willing to sponsor you meal.program@afterschoolnetwork.org

35. Afterschool Meals in Action • San Diego Unified School District • Oakland Unified School District • YMCA of Silicon Valley

36. San Diego USD • Partnership between district and after school providers -- after school staff are passing out meals and taking the meal count • Currently in 20 sites • To insure accuracy: • Training for providers • Reference manuals • Technical assistance • MOU with expectations for both parties

37. Oakland USD • Pilot program at 11 schools (out of 75 After School Program sites) • Serving snack and then hot supper towards end of the program • Nutrition Services employee is serving both Snack and Supper

38. Oakland USD (cont.) Next Steps • Expanding program to schools with cooking kitchens • Create permanent 6-hour jobs

39. YMCA of Silicon Valley • At the YMCA of Silicon Valley: • WHY: Supporting youth and families, addressing a “gap” in services, ensuring youth receive a more “robust” snack • HOW: Sponsoring SFSP (8), CACFP At-Risk Snacks (14), Supper (2), Buy-In and Support from various levels in our organization and community • WHAT: Working alongside food service vendors that support this mission.

40. For more on best practices . . . FRAC – Food Research and Action Center www.frac.org

41. Follow-Up Survey • Later today you will receive a VERY short survey to help us evaluate today’s webinar and how we can better help you. • Please complete it

42. Let’s Hear from You • Use the chat function at the left hand side of your screen to send your questions to: • Laurie Pennings, Manager, Community Nutrition Programs • Claire Camp, CACFP At Risk Specialist • Janice Hunt, Field Services Nutrition Services Division, CDE

43. Thank you To our panelists and To the CA AfterSchool Network’s Nutrition and Physical Activity Committee and friends for their leadership on this webinar, including:

44. Thank you cont. • CDE—Nutrition Services Division and Afterschool Programs Office • CA Food Policy Advocates • Center for Collaborative Solutions • Food Research and Action Center (FRAC) • Oakland Unified School District • Partnership for Children and Youth • San Diego Unified School District • Summer Meals Coalition • YMCA of Silicon Valley And many more!