English Letters 2

1. English Letters 2 Business Letters

2. Business letters: between companies and institutions, and government offices to conduct all kinds of business.

3. The structure of a business letter • Headings: the writer’s address and the date • Inside Address: the receiver’s title, full name, • position and complete address • Salutation: complimentary greeting as Dear John • Body of the Letter: reference, information, • purpose and conclusion • Complimentary close: Sincerely yours, etc. • Signature: typewritten and handwritten signatures

4. ①Headings ② Inside Address ③ Salutation: ④Body of Letter ------------------------ ------------------------------------------------------------------------------------------------------------------------------------ ⑤Complementary Close, handwritten signature ⑥Typed Signature

5. Headings Winthrop University （写信人单位） Rock Hill, SC 29733（城市名，邮编） September 28, 2006（写信日期）

6. Inside Address Dr. Jane Smith (收信人姓名） Foreign Student Advisor（收信人身份） Winthrop University （收信人地址） Rock Hill, SC 29733（城市名，邮编）

7. Winthrop University Rock Hill, SC 29733 September 28, 2006 Dr. Jane Smith Foreign Student Advisor Winthrop University Rock Hill, SC 29733 Dear Dr. Jane Smith, I am a new student from China and this is my first week at Winthrop University. ………………………………………………………………… Thank you very much for your attention and I look forward to hearing from you soon. Sincerely yours, Wang Liang

8. Winthrop University Rock Hill, SC 29733 September 28, 2006 Dr. Jane Smith Foreign Student Advisor Winthrop University Rock Hill, SC 29733 Dear Dr. Jane Smith, I am a new student from China and this is my first week at Winthrop University. While I am excited about beginning my academic studies here, and while the one-day orientation was very helpful, I am still feeling lost and need a lot of help. I have experienced difficulties in getting to places, buying textbooks, and finding my classrooms because the campus is so big. I believe that many other new international students must have experienced similar difficulties. I thereby suggest that the orientation program last two or three days instead of one and that a student ambassador program be sent up to help new students, particularly new international students on more individual basis. It is my belief that such an expanded program would help new students to adjust to Winthrop much more quickly. Thank you very much for your attention and I look forward to hearing from you soon. Sincerely yours, Wang Liang

9. The Language of Business Letters • Concise and clear: eliminating nonsense words and phrases, repetition and redundancies, get directly to the point • Courteous: avoiding insults and sarcasm, rude remarks, and expressions with negative implications

10. Types of Business Letters • Request Letters • Order letters • Claim (or Complaint) letters • Job application letters

11. A Request Letter 81 Minglun Street Kaifeng，Henan．475001 China April 7, 2006 The World Bank Attention：Scholarship Program 1919 World Trade Building 10 First Avenue New York，NY l0001 U．S.A． Dear Sirs， I have recently heard that the World Bank is offering scholarship for those who are going to study languages at a university．1 would like to have you send me an application form． I received a score of 620 on TOEFL taken October 25，2005，and would like to improve my English abilities by studying in an English university．Although my major is biochemistry, I want to improve my English well enough to translate recent Chinese research in my field into English for publication in the West． Thank you for considering me. Sincerely yours, Huang Luping

12. An Application Letter for Advanced Studies (Address omitted) March 10, 1999 To the Register, Oxford University, Oxfordshire England Dear Sir: Would you please send me an application form and some information about the course of English Literature offered in your university? I should like to apply for admission at the College of Arts to pursue my studies for a Master’s degree. I am now studying in East China Teachers’ University majoring in English Literature and will graduate this July. My university authorities recommend me to further my studies in your university. Yours truly, Li Xin

13. A Job Application Letter • Luoyang Normal university Luoyang June 15, 1999 Principal Taiyuan No.5 Middle School Taiyuan 030012 Dear sir: I have heard from my teacher that you are looking for a few qualified teachers of English. I am writing to try my luck. I am 23 years old and will soon graduate from the English Department of Taiyuan Teachers’ College. I have completed my four years’ courses with credits in all subjects. I am able to speak English fluently and fond of teaching career. Besides, I am good at computer operation. Enclosed you will find a copy of records of all subjects and that of a testimonial as required. I shall be very grateful if you give me a chance to work in your school. Yours truly, Li Xin

14. A Recommendation Letter • 325 Darrin Hall Prentice College Barstow. ME 04611 June 20, 2009 Antrim Industries, Inc. 6431 Honeysuckle Avenue Modesto, CA95355 To Whom It May Concern: It gives me a great pleasure to recommend to you Pan Feng as candidate for The vacancy in your company. Pan Feng has been a student in my class for the past two years, so I know him quite well. He is a talented young man with a sense of responsibility. His academic record is outstanding. He has been awarded the annual scholarship granted by the president of the university. I am sure that he will excel in the position of secretary in your company. Sincerely, Cheng Mingxin

15. Exercises • Suppose you are to graduate from the university the next month. Write a letter to a company, applying for a position as an office secretary. 2. Next term you are going to do the practice teaching. Write a letter to a local school, applying for a contemporary job as a teacher there.