Word Lesson 17 Customizing Settings

1. Word Lesson 17Customizing Settings Microsoft Office 2010 Advanced Cable / Morrison

2. Objectives • Add and delete buttons on the Quick Access Toolbar. • Customize the Ribbon. • Modify the default document formats. • Modify the document display settings. 2 2

3. Objectives (continued) • Change the edit settings. • Change the save settings. • Set AutoCorrect exceptions. • Create a custom dictionary.

4. Vocabulary • main tabs • tool tabs 4 4

5. Customizing the Quick Access Toolbar • The Quick Access Toolbar is designed to provide quick access to the commands used most often. • You can add buttons to the Quick Access Toolbar. • You can remove buttons from the Quick Access Toolbar. • It is easy to reset the Quick Access Toolbar.

6. Customizing the Quick Access Toolbar (continued) • Options to customize the Quick Access Toolbar

7. Customizing the Ribbon • The Ribbon consists of two types of tabs: • Main tabs appear on the Ribbon when you launch the application. • Tool tabs are contextual and appear on the Ribbon only when objects are selected. • You can reorganize and customize the Ribbon.

8. Customizing the Ribbon (continued) • Reorganizing Tabs, Groups, and Commands on the Ribbon • You can choose which tabs to display on the Ribbon. • You can rename all the default tabs. • You can rearrange the order of the tabs and/or the groups on the tabs.

9. Customizing the Ribbon (continued) • Options for customizing the Ribbon

10. Customizing the Ribbon (continued) • Adding and Removing Groups, Commands, and Tabs on the Ribbon • To add new commands to a tab, you must first create a new custom group. • You can create new groups on all tabs. • You can add new main tabs and tool tabs. • You can remove all of the new tabs, groups, and commands that you create.

11. Customizing the Ribbon (continued) • Exporting and Importing Customizations • You can share your customized Ribbon and Quick Access Toolbar by exporting the settings to a file. • Other users can import those settings and replace their Ribbon and Quick Access Toolbar settings with the customized settings.

12. Modifying the Default Document Formats • You can create and attach a personal template to a document. • Changes to the default settings will be saved in the personal template and not in the Normal.dotm template. • You can create new documents based on the new template. • You can share the new template with others.

13. Modifying the Default Document Formats (continued) • Changing the Document Display Settings • Word offers several document display options. Options for showing document content

14. Changing the Edit Settings • Word provides many default settings to help you edit document content. • You can change the default settings for editing documents. Options for editing

15. Changing the Save Settings • You can change the default settings for saving documents, and for saving draft files. Options for saving documents

16. Customizing the AutoCorrect Feature • The AutoCorrect feature automatically corrects commonly misspelled words immediately after an error is typed. • You can customize the list of AutoCorrect entries. • You can use AutoCorrect to quickly insert text you use over and over again.

17. Customizing the AutoCorrect Feature (continued) • To store names that you do not want Word to correct automatically, you can create a list of exceptions. AutoCorrect dialog box

18. Creating a Custom Dictionary • When you add a word to the dictionary in the spelling checker, it is added to a new custom dictionary named CUSTOM.DIC. Custom Dictionaries dialog box

19. Summary In this lesson, you learned: • You can customize the Quick Access Toolbar by adding and deleting command buttons. • You can customize the Ribbon by rearranging the order of the tabs and the groups and commands on the tabs.

20. Summary (continued) • You can add new groups and new commands to the default Ribbon tabs, and you can create new custom tabs on the Ribbon. • To share customized Ribbon and Quick Access Toolbar settings, you can export the settings to a file.

21. Summary (continued) • You can save default settings to a document template so the settings are available for other documents and on other computers without changing the default settings in the Normal.dotm template. • If you’re not comfortable with the way text and objects appear on the screen, you can modify the display settings.

22. Summary (continued) • Word offers several options for editing documents, and you can customize the editing settings to fit your needs. • The default save settings include the document file format and location. For offline editing, you can also designate a location for saving documents on a document management server.

23. Summary (continued) • You can customize the list of AutoCorrect entries, and you can also create a list of exceptions so Word does not correct the spelling or capitalization for unique terms and phrases. • If you often type terms that are not in the main dictionary, you can save time using the spelling checker by creating a custom dictionary to store these terms.