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TBA Issues and FTES Review Material February, 2012. Cathy Iyemura Attendance Accounting, District Office. TBA Requirement: Attendance Accounting. Also referred to as HOURS by ARRANGEMENT. WSCH sections with TBA Attendance documentation: REQUIRED
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TBA Issues and FTES Review MaterialFebruary, 2012 Cathy Iyemura Attendance Accounting, District Office
TBA Requirement:Attendance Accounting Also referred to as HOURS by ARRANGEMENT • WSCHsections with TBA • Attendance documentation: REQUIRED • Record of student participation in TBA portion weekly • Record of student participation in TBA prior to census • Sign in and out preferred • Attendance for entire term preferred • Paper or electronic record acceptable (auditable) • Turn in to Admissions Office • “Arrangement” documentation: REQUIRED • Record of students’ individual schedule for TBA • Turn in to Admissions Office • Web input form in development
TBA Requirement:Attendance Accounting • DSCHsections with TBA • Impractical: Do NOT Schedule • DSCH requires regular scheduling • for the same number of hours • each meeting day. • Requires that TBA hours be done only on meeting days and for same number of hours each of those days.
TBA Requirement:Attendance Accounting • Positive Attendance sections • Attendance documentation: REQUIRED • Documentation of student hours • Sign in and out preferred • Attendance for entire term required • Turn in record to Admissions Office • Total hours reported with grades at end of class • “Arrangement” documentation: not required • Positive Attendance is always an option for Attendance Accounting.
TBA Requirement:Attendance Accounting • Independent Study sections • Also called Alternative Attendance Accounting Method • Attendance documentation: not required • “Arrangement” documentation: not required • Applies to Work Experience, Directed Study, and most distance education • Additional curricular requirements apply • FTES yield less than for WSCH • Irregular participation and contact expected
TBA Requirement:Conduct of Course • Instructor meets Minimum Qualifications for all subjects • Course Outline of record includes TBA • Actual Instruction required • Location published • Direct Supervision by instructor • WSCH sections require same number of hours per week for entire term.
TBA Requirement:Regulation TBA documentation requirements are not new. Reference: ECS 70902, Admin. 3. Attendance is computed on the basis of regularly scheduled class hours as published in the class schedule or addenda. For courses (other than independent study and work experience education courses) in which some or all of the class hours are "to be arranged (TBA)" documentation is required to substantiate that students are under the immediate supervision and control of the appropriate employee of the district. Students shall be informed on a timely basis of their individual TBA schedule and their responsibility to adhere to the schedule. "To be arranged (TBA)" contact hours in credit courses which meet coterminously with the primary term (WSCH procedure) shall be scheduled the same number of hours each week of the term. In courses using daily census procedure (DSCH procedure), TBA contact hours shall be scheduled for the same number of hours as for each scheduled day of the course or as a portion of the hours the course is regularly scheduled for each day it meets. Otherwise, attendance for the course must be on a positive attendance basis.
Method of Instruction (MOI) Accounting Method is applied to entire section. Method of Instruction is assigned to each scheduling session/sequence. Session schedules and MOI coding contribute to accounting method.
