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NJ SMART Portal: SID Management December 2007 submission

NJ SMART Portal: SID Management December 2007 submission. Agenda. Overview of NJ SMART SID Management View and Download SIDs Manage Records Errors Correct data in records with errors Clear SID and resubmit record Disputed Resolve records that are also claimed by another district

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NJ SMART Portal: SID Management December 2007 submission

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  1. NJ SMART Portal:SID Management December 2007 submission

  2. Agenda • Overview of NJ SMART SID Management • View and Download SIDs • Manage Records • Errors • Correct data in records with errors • Clear SID and resubmit record • Disputed • Resolve records that are also claimed by another district • Release a disputed SID • Issued • Change the status of a record from Active to Inactive • Unresolved • Query records for matches • Change data in records • Request a new SID or a SID Association • Clear SID and resubmit record

  3. Key Facts • NJ SMART Portal opened for SID Management on March 24th • A SID management User Guide is currently posted on the DOE website • All Districts and Charter Schools must complete SID Management by April 18th

  4. Important Information • Help Line: 800-254-0295 • Help Email: NJSMART@pcgus.com • Website: www.nj.gov/education/njsmart/

  5. Overview of NJ SMART SID Management

  6. View SIDs 1 – Filter your report to view a particular group of students 2 – Select a format to export your student data 1 2

  7. Download SIDs

  8. Download SIDs

  9. Clear a SID: Unresolved & Errors • Click on the Records with Errors or Unresolved Records link

  10. Clear a SID and Resubmit the Record • Click View Details for the record you would like to resubmit

  11. Clear a SID and Resubmit the Record • Click the Resubmit link

  12. Clear a SID and Resubmit the Record • Click OK

  13. Clear a SID and Resubmit the Record • Click Update Record

  14. Errors: Correct Data in Records with Errors • Click on the Records with Errors link

  15. Errors: Correct Data in Records with Errors • Click Change Record for the student you would like to edit

  16. Errors: Correct Data in Records with Errors 1 – The error message is stated in the bottom left 2 – Change the data field and click Update Record 2 1

  17. Disputed: Resolve Records Claimed by Another District • Click on the Disputed Records link

  18. Disputed: Resolve Records Claimed by Another District • Do Research • If the student is active in your district, click Dispute Resolved • If the student is inactive in your district, click View Details

  19. Disputed: Resolve Records Claimed by Another District • Dispute Resolved

  20. Disputed: Resolve Records Claimed by Another District • Student is inactive, click View Details

  21. Disputed: Resolve Records Claimed by Another District • Select Change Record to update the status

  22. Disputed: Resolve Records Claimed by Another District 1 – Select Change Record and update the data fields 2 – Click Update Record 1 2

  23. Disputed: Resolve Records Claimed by Another District • Select Query and Click Release Disputed SID

  24. Issued: Change Record from Active to Inactive • Click on the Issued Records link

  25. Issued: Update Record • Click on View Details link

  26. Issued: Update Record • Click on the Change Record link

  27. Issued: Update Record • Make changes and click on the Update Record link

  28. Unresolved: Query Records • Click on the Unresolved Records link

  29. Unresolved: Query Records • Click on View Details for the record you are interested in resolving

  30. Unresolved: Query Records • Click Query

  31. Unresolved: Query Records • Click the Search button

  32. Unresolved: Query Records • Click on the SID to view details on a possible match

  33. Unresolved: Query Records • See details on a possible match and print the screen

  34. Unresolved: Query Records • Request a New SID or SID Association

  35. Unresolved: Query Records • When you request a new SID, you will see this message and must click OK to proceed

  36. Unresolved: Query Records • Click OK again on the confirmation message

  37. Unresolved: Query Records • When you request a SID association, you will see this message and must click OK to proceed

  38. Unresolved: Query Records • Click OK again on the confirmation message

  39. Unresolved: Query Records • Click Change Record to make a change to a student record

  40. Unresolved: Query Records • Change the data field and Click Update Record

  41. Questions? • NJ SMART SID Management presentation is now posted on the DOE Website • Website: www.nj.gov/education/njsmart • Help Email: NJSMART@pcgus.com • Help Line: 800-254-0295

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