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Space Crunch: Criteria for the Withdrawal of Print Journals at a Multi-Site Service

Space Crunch: Criteria for the Withdrawal of Print Journals at a Multi-Site Service. Jo Gardner Desk Services & Resources Manager Bodleian Health Care Libraries. Preparing for Transformation. What were we preparing for?. Cairns Library Summer 2012. Knowledge Centre Summer 2012.

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Space Crunch: Criteria for the Withdrawal of Print Journals at a Multi-Site Service

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  1. Space Crunch: Criteria for the Withdrawal of Print Journals at a Multi-Site Service Jo GardnerDesk Services & Resources ManagerBodleian Health Care Libraries

  2. Preparing for Transformation

  3. What were we preparing for? Cairns LibrarySummer 2012 Knowledge Centre Summer 2012 • Reduce floor space – remove 960 m of journal shelves • Move book collection to temporary location • Move book collection to new location • Keep library service running • Reduce floor space – remove 86 m of journal shelves • Pack books and journals into boxes to move offsite • Unpack books and journals and put in new location • Keep library service running

  4. Removing Journals: Timeline

  5. Removing Journals: The Criteria

  6. ‘Refreshers’ Spreadsheets

  7. Discarding Journals FIRST: • Offer to departments that had donated them • Offer to British Library as part of UKRR Scheme THEN: • Mark remaining earmarked journals with a cross • Stamp “WITHDRAWN” • Arrange collection • Reorganise remaining journals

  8. Disposing Journals • Cross of doom The Cross of Doom

  9. Sending Journals to Swindon • Each issue BARCODED and added to system • Cairns – 166 m, January-June 2011 • Knowledge Centre – 25 m, May-June 2012

  10. Empty shelves

  11. Lessons Learned • Start planning early • Involve staff, define roles • Set mini-goals • Cross of Doom: Obvious, but reversible • Invest in a good vacuum cleaner

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