Advanced Topics in Ms Word

1. Advanced Topics in Ms Word IT Department AIPS Heba Daraghmeh/ IT HoD

2. STYLES A style is a set of formatting characteristics that you can apply to text, tables, and lists in your document to quickly change their appearance. When you apply a style, you apply a whole group of formats in one simple task.

3. STYLES • The following are the types of styles you can create and apply: • A paragraph style • A character style • A table style • A list style

4. STYLES • You can create, view, and apply styles from the Styles and Formatting task pane.

5. STYLES APPLY A DIFFERENT STYLE TO TEXT When you want to change the style of text, you can apply an existing style, also known as a built-in style. If you don’t see a style with the characteristics you want, you can create a new style and then apply it.

6. STYLES APPLY A DIFFERENT STYLE • Select the words, paragraph, list, or table you want to change. • If the Styles and Formatting task pane is not open, click Styles and Formatting on the Formatting toolbar.

7. STYLES Or select Styles and Formatting from Format menu. • Click the style you want in the Styles and Formatting task pane • If the style you want is not listed, click All Styles in the Show box.

8. STYLES CREATE A NEW STYLE • If the Styles and Formatting task pane is not open, click Styles and Formatting on the Formatting toolbar. • In the Styles and Formatting task pane, click New Style. • In the Name box, type a name for the style. • In the Style type box, click Paragraph, Character, Table, or List to specify the kind of style you are creating. As shown in the next figure.

9. STYLES Select the options that you want, or click Format to see more options.

10. STYLES ASSIGN A KEYBOARD SHORTCUT TO A STYLE • You can apply shortcut keys to new or existing styles. • On the Format menu, click Styles and Formatting.

11. STYLES • APPLY A KEYBOARD SHORTCUT TO AN EXISTING STYLE • Generally begin shortcut key combinations with CTRL, ALT, or a function key. • . In the Pick formatting to apply box, click the style to which you want to add a shortcut. • . Click the down arrow next to the style and click Modify or Modify Style. • . Click Format, and then click Shortcut key.

12. STYLES • Click the Press new shortcut key box and then press the shortcut key combination you want to assign. For example, press ALT plus the desired key. • Look at Currently assigned to to see if the shortcut key combination is already assigned. If so, select another combination. • Click Assign, and then click Close.

13. STYLES MODIFY A STYLE • To quickly change all the text that is formatted with a particular style, you can redefine the style. For example, if your main headings are 14 pt, Arial, flush left, and bold, and you later decide you want your headings to be 16 pt, Arial Narrow, and centered, you don't have to reformat every main heading in your document. Instead, just change the properties of that style.

14. STYLES REMOVE FORMATTING FROM TEXT Microsoft Word restores the formatting to the normal style for your document. • . Select the text whose formatting you want to remove. • . If the Styles and Formatting task pane is not open, click Styles and Formatting on the Formatting toolbar. • Click Clear Formatting.

15. DOCUMENT MAPPING About the Document Map • The Document Map is a separate pane that displays a list of headings in the document. Use the Document Map to quickly navigate through the document and keep track of your location in it.

16. DOCUMENT MAPPING • When you click a heading in the Document Map, Microsoft Word jumps to the corresponding heading in the document, displays it at the top of the window, and highlights the heading in the Document Map. • You can choose the level of detail to display in the Document Map. For example, you can display all headings or only top-level headings, or show or hide detail for individual headings. You can also set the font and size of the headings in the Document Map and change the highlight color of the active heading.

17. TABLE About tables • A table is made up of rows and columns of cells that you can fill with text and graphics. Tables are often used to organize and present information.

18. TABLE Parts of a table • It's helpful to know what the various parts of a table are called. • Column • Row • Cell

19. TABLE Create a table Microsoft Word offers a number of ways to make a table. The best way depends on how you like to work, and on how simple or complex the table needs to be. • Click where you want to create a table. • Click Insert Table on the Standard toolbar.

20. TABLE Drag to select the number of rows and columns you want. You can also use the table menu as follows:

21. TABLE Use the Insert Table command • Use this procedure to make choices about the table dimensions and format before the table is inserted into a document. • Click where you want to create a table. • On the Table menu, point to Insert, and then click Table. The insert Table window opens for you. • Under Table size, select the number of columns and rows. • Under AutoFit behavior, choose options to adjust table size.

22. TABLE

23. TABLE • To use a built-in table format, click AutoFormat. • Select the options you want.

24. TABLE • NESTED TABLES Nested tables” is an expression used to define the group of tables built inside each other. Create a table inside the cell of another table • To create a table inside a cell of another table: • Click inside the cell where you want to insert the child table. • On the Table menu, point to Insert, and then click Table. • Under Table size, select the number of columns and rows. • Click OK

25. TABLE You will get a result that is similar to this example.

26. TABLE APPLYING STYLES TO TABLES: • Right click table handle on the left top corner of the table. • 2. Select Table AutoFormat from the drop down menu • 3. the Table AutoFormat window will open as shown below • Choose the table style that you want

27. TABLE • Click Modify button if you want to change its settings. • Click Apply to apply the new style.

28. TABLE SPLITTING AND MERGING CELLS: • To split one of the table cells: • Insert the pointer into the cell that you want to split • Right click inside the cell • Choose split cells option. • Split Cells window will open for you

29. TABLE This window gives you the option to choose if you want to split your cell into rows or columns and how many rows or columns you want.

30. TABLE TO MERGE CELLS: • . Highlight the cells you want to merge • . Right Click the Highlighted cells • . Choose Merge Cells from the drop down menu.

31. Hyperlinks CREATE A HYPERLINK Microsoft Word creates a hyperlink for you when you type the address of an existing Web page such as www.Google.com or you can also create customized links. Create customized hyperlinks to one of the following: • Link to an existing file or Web page • Link to a file you haven't created yet • A location in the current document • A specific location in another document

32. Hyperlinks Note: To assign a ScreenTip that displays when you rest the mouse over the hyperlink, click ScreenTip, and then type the text you want. Word uses the path or address of the file as the tip if you do not specify one.

33. Hyperlinks AN EXISTING FILE OR WEB PAGE Select the text or picture you want to display as the hyperlink, and then click Insert Hyperlink on the Standard toolbar then…

34. Hyperlinks Do one of the following options: • Under Link to, click Existing File or Web Page. • In the Address box, type the address you want to link to or, in the Look in box, click the down arrow, and navigate to and select the file. Click OK Now the text or the picture will work as a hyperlink.

35. Hyperlinks LINK TO A FILE YOU HAVEN'T CREATED YET Select the text or picture you want to display as the hyperlink. And then click Insert Hyperlink on the Standard toolbar. Under Link to, click Create New Document.

36. Hyperlinks • In the Name of new document box, type the name of the new file. • Under When to edit, click either Edit the new document later or Edit the new document now.

37. Hyperlinks AN E-MAIL ADDRESS • Select the text or picture you want to display as the hyperlink. • Then click Insert Hyperlink on the Standard toolbar. • Under Link to, click E-mail Address.

38. Hyperlinks • Either type the e-mail address you want in the E-mail address box, or select an e-mail address in the Recently used e-mail addresses box. • In the Subject box, type the subject of the e-mail message. • Click the Screen Tip Button to insert a screen tip as follows. Note: the screen tip is displayed when you rest the mouse over the hyperlink

39. Hyperlinks LINK TO LOCATION IN THE CURRENT DOCUMENT To link to a place in the current document, you can use either heading styles or bookmarks in Word.

40. Hyperlinks BY INSERTING BOOKMARKS: • . Insert a bookmark at the location you want to go to. • How? Insert menu then BOOKMARK…

41. Hyperlinks 2. Name the Bookmark in the following window • . Select the text or object you want to display as the hyperlink. • . On the Standard toolbar, click Insert Hyperlink. • . Under Link to, click Place in This Document. • The following window will open to you

42. Hyperlinks • In the list, select the bookmark you want to link to. • Click OK

43. Hyperlinks BY USING ONE OF THE BUILT-IN HEADING STYLES: In the current document, do one of the following: • Apply one of Word's built-in heading styles to the text at the location you want to go to. • Select the text or object you want to display as the hyperlink. • On the Standard toolbar, click Insert Hyperlink. • Under Link to, click Place in This Document. • In the list, select the heading you want to link to as shown in the previous window.

44. Hyperlinks A SPECIFIC LOCATION IN ANOTHER DOCUMENT OR WEB PAGE • Insert a bookmark in the destination file or Web page. • Open the file that you want to link from, and select the text or object you want to display as the hyperlink. • On the Standard toolbar, click Insert Hyperlink. • Under Link to, click Existing File or Web Page. • In the Look in box, click the down arrow, and navigate to and select the file that you want to link to. • Click Bookmark, select the bookmark you want, and then click OK.

45. THANKS