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SWIS 4.3 Updates

SWIS 4.3 Updates. Megan Cave & Celeste Rossetto Dickey University of Oregon NWPBIS Conference March 8, 2010. Today’s Agenda. Database Deployment SWIS Website Tips/Shortcuts CICO-SWIS SWIS for Data Based Decision Making Data Integration SWIS Training Opportunities Next steps with SWIS

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SWIS 4.3 Updates

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  1. SWIS 4.3 Updates Megan Cave & Celeste Rossetto Dickey University of Oregon NWPBIS Conference March 8, 2010

  2. Today’s Agenda • Database Deployment • SWIS Website • Tips/Shortcuts • CICO-SWIS • SWIS for Data Based Decision Making • Data Integration • SWIS Training Opportunities • Next steps with SWIS • Q & A SWIS Updates

  3. Database Deployment • Purpose • Why all the changes? • Overview of release • New Password format • SWIS 4.3 features

  4. Password Changes

  5. Until June 1, old passwords will be accepted

  6. Creating a new account

  7. Creating a password • If you have an existing PBIS Applications Account, your new access will be added • If you don’t have an existing account, you will create a confidential password • SWIS Facilitators will no longer have access to the password • If a user forgets their password, they can select: Forgot Password

  8. New SWIS 4.3 Features • Separating Skipping & Truancy into two different problem behaviors • Custom Report to Excel option

  9. SWIS Website www.swis.org • What resources are available to you? • Facilitator section – password protected • SIF, License Agreement, and other resources • Announcements – homepage and facilitator section • Newsletters • Upcoming trainings – Become a Facilitator • What resources are available to schools? • Get SWIS • User section • Demo Sites for Training

  10. Tips and Shortcuts Pull-down lists vs. Pop-up windows

  11. Tips and Shortcuts https://sami.swis.org Big 5 Report in SAMI • Generate before meeting with teams • Identify areas to discuss in meetings • Check on data entry status

  12. Using Your Extra Info Fields

  13. Setting Up Extra Info Fields for Oregon State Reporting • Districts are using different formats: • Hillsboro School District • Extra Info 1: Available for Schools • Extra Info 2: Discipline Modifier Code: Shortened Weapons Expulsion (external code =1) Administrative Law Judge (external code=2) • Extra Info 3: State Reporting Code Presentation: Day 2: Session 4 SWIS & eSIS Turner/Giles-Murtha

  14. Setting Up Extra Info Fields for Oregon State Reporting • Bethel School District: • Extra Info 1: State Reportable Offenses Not in SWIS • Extra Info 2: Form of Harassment • Extra Info 3: Free field (IN PROCESS OF CHANGING)

  15. Setting Up Extra Info Fields for Oregon State Reporting • Challenges for Schools: • State Reporting Requirements change annually • Challenges for SWIS: • States interpret the Federal guidelines differently • Add additional categories • Goal for SWIS: • Create a report/download that meets Federal Requirements

  16. CICO-SWIS • Overview of site • Basic Reports • Conference Presentations • Go To Meetings

  17. CICO-SWIS • Application within SWIS • Targeted Intervention • Data Entry & Report Generation • Daily Progress Report standard for all students in CICO Intervention

  18. CICO-SWIS Readiness • Nine readiness requirements • One of which is a SWIS account • CICO program description • Daily point card compatible with CICO-SWIS data entry format

  19. Individual Student Count Report

  20. Individual Student Period Report

  21. Individual Student Single Period Report

  22. Average Daily Points by Student Report

  23. School-wide Report

  24. Data Integration How many of you have schools… • Using many applications • Concerned about double entry • Needing to collect state reporting requirements not captured in SWIS • Mandated to use specific applications for discipline • Utilizing a data warehouse

  25. Data Integration Solutions • Double Entry • Suspensions • Expulsions • End-of-Year Reported Behaviors • Weapons • Fighting • Harassment • Combining data sets in Excel

  26. Data Integration Solutions Combining data sets in Excel

  27. Data Integration Solutions Exported SWIS Custom Report: District ID #

  28. Data Integration Solutions SWIS Data ORF Data

  29. Data Integration Solutions • SDEX • Data entered in SWIS is downloaded in a compatible format for upload into another application. Attention eSIS users: Session 4 (2:30-3:45) SWIS and eSIS: District Integration Sara Turner/Debra Giles-Murtha

  30. Data Integration Solutions • ASIST • ODR’s entered into district application and transferred nightly to SWIS accounts

  31. Data Integration Solutions • SIF • National movement to create greater compatibility between applications • ECS Distributor • Web service created to benefit schools utilizing data warehouse technology. Beta testing in spring: • Willamette ESD • Northwest Regional ESD • Linn-Benton-Lincoln ESD

  32. Data Integration: New Approach SWIS is a different kind of application SWIS Data-Based Decision Making for Behavioral Interventions • Progress monitoring vs. Reporting requirements • Data for decision making vs. Data storage • School needs vs. District needs Presentation: Day 1: Session 1 & 2 TIPS; parts 1 and 2 Rob Horner/Anne Todd

  33. Data Integration • Current Solutions • Double entry • SDEX • ASIST • Data Warehouse • Data download example

  34. SWIS Training Opportunities • SWIS Facilitator Refreshers • Eugene: October & April SWIS Trainings • National Conferences • October and March • Go To Meetings • CICO-SWIS Trainings • Next training: April 22 8-10 am (PDT) • Online Videos • examples

  35. Online Training Videos • SWIS Website: • CICO-SWIS Orientation Video • http://www.swis.org/videos/CICOOrientation/CICOOrientation.htm • Coming: Swift at SWIS Video

  36. Next Steps with SWIS • SWIS 5.0 • ISIS-SWIS

  37. Individual Student Intervention System (ISIS-SWIS) Screen shots for what is coming this time next year.

  38. SWIS Facilitator Responsibilities • What is the role of the SWIS Facilitator? • What is the role of the SWIS users? • What is the role of the SWIS management team?

  39. Roles & Responsibilities SWIS™ Management Team = SM SWIS™ Facilitator = SF SWIS™ User = SU _____Provide ongoing assistance to SWIS™ Facilitators _____Provide ongoing assistance to schools using SWIS™ _____Complete and submit a License Agreement and School Information Form _____Complete the SWIS™ Readiness Checklist _____Respond to questions from school personnel using SWIS™ _____Collaborate with a SWIS™ Facilitator to adopt SWIS™ _____Send passwords over email _____Provide training on how to use data for decision-making _____Enter data into a SWIS™ account _____Sign the License Agreement _____Attend team meetings and offer coaching for using the data for decision-making _____Log in and preview school account monthly to check for data entry accuracy

  40. Roles & Responsibilities cont. SWIS™ Management Team = SM SWIS™ Facilitator = SF SWIS™ User = SU _____Maintain password confidentiality _____Make changes to school SWIS™ accounts _____Check and update billing information _____Update Facilitator contact information _____Use the SWIS™ User’s Manual for problem-solving _____Contact SWIS™ Management Team with questions about SWIS _____Change a school’s Facilitator _____Pay for SWIS™ account _____Check www.swis.org for updates _____Set up SWIS™ accounts in a timely manner _____Sign the School Information Form _____Use a referral form and referral procedure that are compatible with SWIS™ _____Problem-solve SWIS™ bugs

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