2008 MIS SUMMER DATA CONFERENCE

1. 2008 MIS SUMMERDATA CONFERENCE

2. Presenters Mary F. Gilmore-Dunn Linda Golden Sammie Wilson Gregory Smith MIS Statistics and Reporting

3. USDE COLLECTION REQUIREMENTS

4. USDE COLLECTION REQUIREMENTS Mississippi

5. EdFacts • EdFacts is an initiative of the U.S. Department of Education, the State Education Agencies, and other members of the national education community to use the consolidated, state reported data to: • Increase the focus on education outcomes and accountability rather than process. • Provide robust k-12 performance data. • Reduce data collection burden for the Department and the states. • Provide data about outcomes at the federal, state, and local levels for federal and state planning, policy, and program management.

6. FEDERAL REPORTS • CSPR • DANS • OCR • CCD • NAEP • MSIX

7. CSPRConsolidated State Performance Report • Collects data that is required under section 1111 of the No Child Left Behind Act (NCLB), which mandates the requirements for the Secretary’s report to Congress and information necessary for the Secretary report on the Department’s Government Performance and Results Act (GPRA) indicators.

8. INNOVATIVE SUPPORT • TITLE 1 • TITLE STUDENT INDICATORS • MIGRANTS • LEP • HOMELESS • NEGLECTED/DELIQUENT

9. TITLE 1 • Title 1 funds are targeted to high-poverty school districts and used to provide supplementary educational services. • Only those persons receiving Title 1 funding should be coded in personnel with a Special Program Code of 1. • In Title 1 School wide Program, most federal, state, and local funds are consolidated to upgrade the entire educational program of the school. In schools operating on a school wide model, Title 1 is no longer a distinct program but is integrated into the regular program. • Schools may elect to operate as a school wide program only if they have a child poverty rate of at least 40 percent. • Title 1 Targeted Assistance Schools are so-termed because it targets its services on specific, identified children. • A student is Title 1 Eligible if he or she is from a low-income family, as indicated by his or her free and/or reduced lunch status. • Title 1 neglected students are students who are 21 years of age or younger and enrolled in a regular program of instruction at either an eligible institution or community day program for an average length of stay of at least 30 days. • Title 1 delinquent students are students who attend a public or private residential facility that is operated primarily for the care of children and youth who have been adjudicated delinquent or in need of supervision.

10. Student Indicators All Student data is provided through monthly file submissions.

11. DANSData Analysis System • DANS is a repository for all the data mandated by the Individuals with Disabilities Education Act (IDEA) to be collected from states annually. • These data include the number of infants and toddlers being served under Part C of IDEA and the settings in which they receive program services, as well as their transition out of Part C. • The states also report early intervention services provided to this population and the personnel who are providing services. For Part B, states report the number of children and students who are being served, the educational environments in which they receive education, disciplinary actions that affect them, their exiting from the program and personnel providing educational services to them.

12. OCR Office of Civil Rights • The Civil Rights Data Collection in the U.S. Department of Education (previously the Elementary and Secondary Survey) is used by the Office for Civil Rights (OCR) to obtain data from the elementary and secondary schools. • This data collection provides information about student access to elementary and secondary schools and to programs of services within those schools. These data are "disaggregated"or broken out, by factors including race, ethnicity, gender, and disability.

13. CCDCommon Core of Data • The CCD system collect data annually from state education agencies about student enrollments, graduation, • dropouts, • education staff, • school and agency characteristics, • and revenues and expenditures for public elementary and secondary education.

14. NAEP • The National Assessment of Educational Progress (NAEP) is the only nationally representative and continuing assessment of what America's students know and can do in various subject areas. • Assessments are conducted periodically in mathematics, reading, science, writing, the arts, civics, economics, geography, and U.S. history. • Assessments in world history and in foreign language are anticipated in 2012.

15. MIGRANTS • In order to qualify for the Migrant education program the child must: • Be younger than 22 and has not graduated from high school or does not hold a high school equivalent certificate • Have moved within the last 36 months • Have moved across school district boundaries and a change in residence • Have moved for the purpose of obtaining work that is temporary or seasonal, and agricultural of fishing • Be working to provide a living for himself and his or her family

16. MSIX • What is MSIX? Migrant Student Information Exchange: MSIX was developed in September 2007. The MSIX does not replace existing state migrant student record systems; rather it links them in a minimal invasive manner to collect, consolidate, and make available critical education and health data. The MSIX also leverages available information provided by the states to ED’s Education Data Exchange Network (EDEN) system to ease the data collection burden on states

17. DEMOGRAPHICS • DISTRICT: Street address (Physical Address) Mailing Address (Mail Delivery) Administrator Information • SCHOOL: Street address (Physical Address) Mailing Address (Mail Delivery) Grades Taught Administrator Information

18. DISTRICT DEMOGRAPHICS At the beginning of each school year, all data contained in the demographic file should be checked for validity, corrected if necessary. The district and school demographic data is of vital importance especially since it is the guiding force one the federal reports that will indicate how many LEAs or Schools data will be reported for. On the State level, in additional identifying individual districts and school on various reports, the data is used for mailing labels.

19. SCHOOL DEMOGRAPHICS The School Demographics screen will provide District/School Users with the ability to create, update, and view the School Demographic information for new and existing Schools. Any authorized MSIS user that has access to the School Demographics screen will be allowed to view the Demographic information for any school in the State. Schools cannot be inactivated if the School has submitted their first month’s enrollment information. In addition, Grades cannot be removed from a School if they have submitted enrollment data for a reporting month during the school year. The School Demographics should be kept up to date. The information is used to generate mailing labels for principals and schools and for various reports.

20. PUPIL/ENROLLMENT PUPIL: A pupil is an individual enrolled in school. ENROLLMENT: Enrollment is the total number of different pupils admitted to (or entered on the roll of) the school unit concerned. The school unit may be the classroom, the school, the county, the state, or the nation. In order that a uniform procedure for elimination of duplicate enrollment may be used by all school within a state, as well as by respective states, it is necessary that pupils be classified as Original Entries, Entries, Re-entries, and Withdrawals.

21. ETHNICITY/RACE A two-part question is mandatory, with the ethnicity part asked first. Ethnicity (Choose one): • Hispanic/Latino • Not Hispanic/Latino Race (Choose one or more, regardless of Ethnicity): • American Indian or Alaskan Native • Asian • Native Hawaiian or Other Pacific Islander • Black or African American • White • Two or more races

22. ETHNICITY/RACE Definitions Six racial groups: (1)American Indian or Alaska Native. A person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment. (2) Asian. A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. (3) Black or African American. A person having origins in any of the black racial groups of Africa. (4) Native Hawaiian or Other Pacific Islander. A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. (5) White. A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. (6) Hispanic or Latino or Spanish. A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish Culture. http://www.ed.gov/legislation/FedRegister/other/2006-3/080706d.html B. Educational institutions and other recipients should allow students, parents, and staff to ``self-identify'' race and ethnicity unless self-identification is not practicable or feasible. (See the discussion in Part IV.A.3 of this notice.) C. The Department encourages educational institutions and other recipients to allow all students and staff the opportunity to re-identify their race and ethnicity under the 1997 Standards. (See the discussion in Part IV.A.4 of this notice.)

23. A DROPOUT IS AN INDIVIDUAL WHO: • Was enrolled in school at some time during the previous school year and; (Aug-May); • was not enrolled at the beginning of the current school year; • has not graduated from high school or completed a District approved educational program; and • does not meet any of the following exclusionary conditions: *Transfer to another public school district, private school, or State or District approved educational program; * Temporary absence due to suspension or school-approved illness; * Or death.

24. Traditional Graduate • A students who enters the ninth grade and after fulfilling a prescribed course of study, graduate four years later. ( Graduate associated /w a Year) WHAT IS THE GRADUATION RATE? The percentage of students entering the ninth grade who, after fulfilling a prescribed course of study, graduate four years later. (Yearly Rate)

25. Why am I reporting discipline data to MSIS? Incidents and Dispositions Reported to MSIS All discipline data reported is required by either state or federal legislation.

26. Two Major Divisions Incidents and their reporting requirements Dispositions and their reporting requirements Incident is an infraction committed by a student Disposition is the result of an incident and is prescribed by the district. Discipline Detail Report

27. Student Incident Data Western Cody 10/23/93 3/5/08 FAP Handgun Student had handgun in backpack Expulsion 3/5/08 5/21/08 45 Expelled for duration of school year

28. Alternative Education Codes Used as a tracking system to track reasons for remanding students to Alternative School Does not count in aggregate numbers of incidents for school/district Persistently Dangerous School Codes Must be reported within 72 hours of occurrence State law codes Incident codes reported to track dispositions Different Groupings of Incidents

29. Alternative Education Codes Data is often asked for by state legislators researching the need for funding of alternative programs in their district. If you aren’t reporting them, the legislator will conclude that you don’t need funding and won’t push for funding.

30. Persistently Dangerous School Codes These incidents must be reported within 72 hours of occurrence “Persistently Dangerous School” is a school that, during the past two (2) years, has continually exposed its students to injury from violent criminal offenses and is: An elementary, middle, or secondary public school in which a total of 20 or more violent criminal offenses were committed per 1000 students (2%) in two (2) consecutive years. An elementary, middle, or secondary alternative school in which a total of 75 or more violent criminal offenses were committed per 1000 students (7.5%) in two consecutive years

31. State-Law Codes These incidences must be reported in accordance with state law. They do not carry the 72-hour stipulation. They can be reported in the current monthly submission.

32. Alternative Education Codes ASAE – student remanded to alternative school after being expelled from regular school ASCO – student remanded to alternative school as a stipulation of probation ASCP – student is remanded to alternative school after receiving corporal punishment ASFY – student starts the year in alternative school ASGD – student is remanded to alternative school to complete GED

33. ASHS – student is remanded to alternative school after completing suspension. ASOS – student is remanded to alternative school by youth court for committing crimes off campus. ASPR – student is remanded to alternative school at the request of a parent. ASRR – student is remanded to alternative school for remedial education purposes ASSA – student is remanded to alternative school for truancy. ASTS – student is remanded to alternative school after release for juvenile correctional facility.

34. ASLT – Assault - Any verbal threat or physical assault which results in a court (Youth or Adult) prosecution. Same as fighting except the student was prosecuted in court. EXTN – Extortion - The use of threats to obtain something of value from another person Similar to robbery only a threat is used instead of physical force When in doubt, use robbery • FAP – Firearms Possession - The possession of any firearm of any type by a student • Includes firearms only. • FIGHT – Any verbal threat or physical assault committed in violation of state code that does not result in prosecution. • Includes normal school yard type fights. • Includes shoving, gesturing, pushing, pulling, striking, etc.

35. HOCI – Homicide - Any death that occurs on school property caused by a student KNAP – Kidnapping - Without lawful authority to seize, confine, or imprison a person against their will, or against the will of the custodial parent. MYHM – Mayhem – Disfigurement Slicing, Cutting with a razor, or the intentional disfigurement of a person

36. ROBB – Robbery – To take property from the possession of another by violence or threat of violence. To tell someone “I’ll beat you up if you don’t give me your shoes and lunch money.” STAS – Staff Assault – Any verbal or physical assault or offer to do bodily harm, committed against school staff by a student. Immediately upgraded to a felony. Unlawful touching a staff member or the offer to do bodily harm to a staff member. STKG – Stalking – To harass or credibly threaten another with the intent to instill fear of death or injury that results in prosecution. To follow, gesture, speak to, or communicate with another person with the intent of causing them to be afraid they will be injured or killed. Often associated with terminated romantic relationships. Persistently Dangerous School Codes

37. PSNG – Poisoning – Introduction by a student of a hazardous substance to food or water supply with the intent to kill or injure Placing a hazardous material in any substance normally ingested by a person. RAPE – Rape – Sexual relations by a person 18 or older with a child under the age of 14. Any person who forcibly attempts to have sexual relations with a female regardless of age. Consensual sexual relations between an adult (>18) and a child (<14) are illegal. Also, to attempt to force a person to have sexual relations is illegal.

38. SXBT – Sexual Battery – Actual sexual penetration without consent; or of a mental defective; or child >14 but <18; or sex between staff and student. Sex without consent or sex with a SPED student or student between 14 and 18 as well as sex between student and staff. WPOS – Weapon Possession – Possession of any weapons other than a firearm. Possession of knives, edged weapons, blunt weapons, or any device carried with the obvious intent to be a weapon such as clubs, ax handles, screw drivers other than in a shop environment.

39. State-Law Codes ALC – Alcohol – The solicitation to purchase, sell, use, or the possession of an alcoholic beverage on a school campus. Liquor, beer, or other alcoholic beverage BTHR – Bomb Threat – This includes bomb threats where a student subject is identified. Any threat affecting a school must be reported no matter who received the call Contact the Division of School Safety immediately via phone even if a student subject is not identified.

40. DCOND – Disorderly Conduct – Unlawful conduct that promotes either an unsafe or other environment that is not conducive to effective and efficient education operations that result in prosecution. REPORT ONLY INCIDENTS THAT RESULT IN PROSECUTION. Includes but is not limited to Abuse of Staff Bullying Disturbing School Sessions Profane Language Indecent Exposure Abusive Language Disturbance in a Public Place

41. DRUG – Possession of Drugs – The student solicitation to purchase, use, or the possession of a controlled substance or paraphernalia without a prescription. Possession of any drug of abuse such as marijuana, cocaine, crack, methamphetamine, etc. Does not include non-prescription medications. THEF – Theft – Any violation of state code that involves the unlawful taking of the property of another with the intent to deprive the person of their property. Stealing money, books, clothing, personal articles, etc.

42. TRES – Trespassing – Entering school property without authorization or not pursuant to school business. Entering school property before or after school hours or while in a suspended or expelled status. VAND – Vandalism – The intentional destruction or defacement of school property. Graffiti, destruction of desks, equipment, breaking windows, doors, etc.

43. Codes Used to Track the Disposition NCB – Non Criminal Behavior – Any incident which is a violation of school policy that is NOT a violation of the law. Disrespect to teachers, insubordination or defiant behavior. Only these dispositions may be used with NCB Expulsions Suspensions Corporal Punishment Alternative School.

44. Dispositions Reportable to MSIS ADMIN – Administrative Discipline – Discipline that is within the parameters of district policies and procedures. Any incident OTHER THAN NCB that results in a disposition of ADMIN is reportable. Any incident that is a violation of school policy AND state law. Examples of ADMIN are: Verbal intervention or chastisement Behavioral modification plan Student conference After school detention

45. Dispositions Reportable to MSIS ALSCH – Alternative School – Student assigned to Alternative School. Any infraction that results in the student being remanded to Alternative School. CORP – Corporal Punishment – Striking the posterior with hand or instrument. When a student is spanked by hand or instrument such as paddle. Any infraction that results in corporal punishment.

46. EXP – Expulsion – The termination of ALL educational services for a period of time to exceed 10 days up to one calendar year. SUS – Suspension – The temporary termination of ALL educational services for a period of time not to exceed 10 days. ISS – In School Suspension – Student assigned to In School Suspension.

47. Program Office Participants Office Special Education- Dec. 1 Counts Office Innovative Support- CSPR Office Safe and Orderly Schools- Discipline Office Research and Statistics- Testing Office of Vocational Education- Concentrators Office of Child Nutrition- Free & Reduced Lunch Office of Curriculum & Instructions– Gifted Student Counts Office of Accounting –Funding Source Codes Office of Student Assessment - NAEP

48. USDE COLLECTION REQUIREMENTS

49. Thank You For Attending