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120 Day Action Plan FOR SENIOR MANAGER, CALL CENTER OPERATIONS

Prepared by:. Fred Hunter. 120 Day Action Plan FOR SENIOR MANAGER, CALL CENTER OPERATIONS. Tomasz Kawka, Director, Horizon NJ Health. Prepared for:. Date: April 29, 2016. 1-15. Orientation - Hit the ground running. Day Plan. Orientation /Trainings- Learning

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120 Day Action Plan FOR SENIOR MANAGER, CALL CENTER OPERATIONS

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  1. Prepared by: Fred Hunter 120 Day Action Plan FOR SENIOR MANAGER, CALL CENTER OPERATIONS Tomasz Kawka, Director, Horizon NJ Health Prepared for: Date: April 29, 2016

  2. 1-15 Orientation - Hit the ground running. Day Plan • Orientation /Trainings- Learning • Sit in on any associate trainings, learn administrative protocols (Systems, KPIs, and Reports), • Complete any orientations required by Horizon. • Systems/ Processes- Environment • Receive all IT system credentials, remote access, Avaya CMS, vendors systems, email, and equipment. • Learn company protocol on handling internal/ external complaints, budgets, and project barriers. • Meetings/ Introductions- Q&A • Hobart visit; Call center staff and project management team, any counterpart (Ops), any key staff needed for my success (intro by Tomasz). • 1:1 meetings- my team, and with Tomasz on top priorities, reports/ information needed, and any feedback . • Performance / Past Reports Review - Understanding • Learn metrics used, key performance indicators (KPI), quality, goals, and past vendor reports. • Review- Internal / external budgets and variances, staff expenses, and any other expenses. • Perform SWOT analysis. (towards end of month)

  3. 16-30 Getting up to speed, accelerated pace Day Plan Continue to build relationships via onsite visits; management team, vendor management and agents, and key staff in NJ. Follow through on commitments, identify any quick wins and the ‘change leaders’ (Call Center). Ascertain morale, status of call center agent trainings, and establish 1:1 with directs. Establish myself as a resource and a consultant (provide input and support). Identify “Top 5” (applying 80/20 rule); performance issues, queue and escalation issues, etc. Reviewing KPIs, agent training, aligned with goals, metrics, and various management reports Evaluate vendor performance, routine business decisions, and quality; Any changes, esp. in personnel, my staff recommendations (review protocol). Continue to study to improve knowledge on Horizon call handling queue and business protocol. Follow up with Tomasz, compare and review priority lists, and feedback (weekly).

  4. 31-60 Ongoing- Quality, refining, and training Day Plan Continue to dialog with stakeholders, ‘change leaders’, my mentors, and counterparts. Continue regular site visits and 1:1 with directs, and vendor management team. Focus on call handling performance, quality initiatives, and reaching goals. Establish the communications strategy that reinforces the culture desired. Then use to communicate priorities to staff and results or accomplishments to stakeholders. Still some Horizon product knowledge studying to improve on company and industry. Complete vendor development plans (using performance), follow Horizon protocol. Be a good team member; look for opportunities to improve process, systems, quality, and customer services. Using 80/20 rule, continue working priorities, identifying new priorities to complete. Continue to meet with Tomasz, compare priorities list, expectations, and any feedback.

  5. 61-90 Ongoing Steps- Managing by Exception Day Plan Site visits; effective and efficient, optimum time management. resign management tools i.e. ‘80/20 rule’, Urgent, per agent cost. Focus on reducing call back, improving quality, and capacity. Create my next 90 day plan; and perhaps a 12 month plan. Design a business process model for two integrated call centers. Draft new and creative process management methods for 2 call center teams; follow up input from team(s) and Tomasz 1:1 with ‘change leader’ discuss strategic initiatives and revenue. Continue to dialog with Tomasz compare project priorities and feedback.

  6. 91-120 Next Step- Process Improvement Day Plan Grow and maintain relationships. Work efficiently and effectively to ensure optimum time management. Implement new procedures, cost saving techniques, and leveraging technology to improve performance (goals). Use ‘80/20 rule’ and ‘Non-Urgent , Important’ mgmt tools. Completed Operational Plan for each center using feedback from change leadership, center management, regional team, and Adam. Continue to dialog with Adam, compare priorities list for region and feedback.

  7. 91-120 Process Improvement and Quality Initiatives Day Plan Continue site visits, mentoring, and Management team meetings. Work efficiently and effectively to ensure optimum time management. Use 80/20 rule, focusing on ‘Top 5’ lists to build revenue. Implement new procedures, techniques, systems, or plans to further long-term goals. (Texas Call Center) Continue to dialog with Tomasz, compare priorities list and any feedback.

  8. IS ANYTHING MISSING THAT WE DIDN’T ALREADY DISCUSS? THANK YOU FOR YOUR TIME!!

  9. Hobart and NJ Offices Call center operations

  10. THANK YOU FOR YOUR TIME!! Fred Hunter Frednj68@gmail.com 4/29/16

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