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November 9, 2013 Heffner Alumni House 10 am

AIGC Meeting. November 9, 2013 Heffner Alumni House 10 am. Agenda. 9:30-10:00 Coffee 10:00-1:00 Business Meeting Reports from Groups IFC report—Colin Foreman Panhel report—Lindsey Taylor Order of Omega report—Deanna Schwarz Green Greeks report—Sam Brown

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November 9, 2013 Heffner Alumni House 10 am

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  1. AIGC Meeting • November 9, 2013 • Heffner Alumni House • 10 am

  2. Agenda 9:30-10:00 Coffee 10:00-1:00 Business Meeting • Reports from Groups • IFC report—Colin Foreman • Panhel report—Lindsey Taylor • Order of Omega report—Deanna Schwarz • Green Greeks report—Sam Brown • Greek Spectrum report—Finn Thorsell • Greek Life Commons report—Matt Hunt • New Business: • Mentoring support for IFC and Panhel—Bob Eckart • Proposed education and training workshop for chapter advisors—Roger Grice • Outside speaker on depression and suicide—Roger Mike, Roger Grice, Matt Hunt • Present and future of the Relationship Statement—Jerry Witter • System-wide risk management discussion—Chuck Carletta, Roger Mike, Roger Grice • Greek Leadership Summit—Matt Hunt • Role of the AIGC in an evolving campus environment—all • Upcoming Calendar

  3. Undergraduate Greek Organization Reports • Interfraternal Council – Colin Foreman • Panhellenic Council – Lindsey Taylor • Order of Omega – Deanna Schwarz • Green Greeks – Sam Brown • Greek Spectrum – Finn Thorsell

  4. Office of Greek Life Commons Report • Matt Hunt, Associate Dean of Greek Commons

  5. New Business • Mentoring support for IFC and Panhel • Bob Eckart • Proposed education and training workshop for chapter advisors • Roger Grice • Outside speaker on depression and suicide • Roger Mike, Roger Grice, Matt Hunt • Greek Leadership Summit • Matt Hunt • System-wide risk management discussion • Chuck Carletta, Roger Mike, Roger Grice • Present and Future of the Relationship Statement • Jerry Witter • Role of the AIGC in an evolving campus environment

  6. Trial Mentoring Program Between AIGC and IFC/Panhel • Program Areas • Recruitment • Public Relations/Community Relations • Philanthropy • Risk Management • Social • Officers • President • Executive Vice President • Treasurer • Secretary • Senator

  7. Proposed Education & Training Workshop for Chapter Advisors • Bob Eckart and Amelia Folkins have developed an interest survey: • Either a hard copy format or a Survey Monkey formathttps://www.surveymonkey.com/s.aspx?sm=R3p69tssScX4w2bQ300W_2bg_3d_3d • Potential Topics • Sexual misconduct • Hazing and what it is • Neighbor/community relations • Greek cooperation • Helping the IFC and Panhel • Financial oversight and controls • Drug and alcohol issues • Officer responsibilities and transition • Alumni involvement/assistance • Academic matters • Housing • Social programs

  8. Outside Speaker on Depression and Suicide • Roger Mike, Roger Grice, Matt Hunt • We’ve considered QPR( Question, Persuade, and Refer) training in the past • They have an online module: http://www.qprinstitute.com/gatekeeperonline.html • The JED Foundation, recently partnered with SAE: Getting Help for Your Friend • A webinar with The JED Foundation walked through the slides and embedded videos • The www.halfofus.com videos seem current and short to reinforce the concepts • Coordinating and partnering with RPI efforts will ensure consistent messaging

  9. The Statement of Relationship between…. Still Relevant? • The original Relationship Statement was developed in the 1989 timeframe • The Relationship Statement of Record – was revised and adopted in 2006 • The Relationship Statement 2008 Revision was being voted for adoption 2009 • The Summary of Revisions that were proposed and nearly ratified in 2008 • Many were to update to “New Directions” and be on a 2 yr review process • The Greek Life Commons Agreement instituted December 2009, revised in Fall 2011 • Attachment E: Greek Life Commons Vision Statement • ”The Greek Life Commons is a commitment to sustaining the legacy of leadership, service, education and personal excellence within the RPI Greek Community. As a community of leaders, the Greek Life Commons will align all students, alumni, and Troy citizens through selfless service, cooperative programming, and individual acts of character befitting the values and purpose of each organization and that of Rensselaer Polytechnic Institute.” • The Greek Life Commons Manual revised in 2011

  10. Greek Life Commons Agreement Supersedes some terms of the Relationship Statement As members of the Greek Life Commons you agree: To actively participate in CLASS program initiatives To actively participate in Faculty Deans programs of the Residential Commons To pro-actively respond to Assistant Dean outreach counseling & personal develop initiatives To actively participate in Class Dean programs To actively participate in Greek Life Commons programs; To ensure that the standards of quality of the living environment in the fraternity or sorority, with regard to upkeep & maintenance, meets the Institute Residential Commons Standards To participate in an annual review of the Commons Agreement as an extension of existing annual reviews with the understanding that the focus is on ensuring that all compliance requirements are being adhered to The signatories to this Greek Life Commons Agreement acknowledge that they recognize and understand that, where appropriate, this Agreement necessarily supersedes some of the terms of the “Statement of Relationship Between Rensselaer Polytechnic Institute and Social Fraternities & Sororities at Rensselaer”, and they not only agree to be bound by the terms of this Agreement but re-affirm their adherence to and support of said Statement of Relationship.

  11. Present and Future of the Relationship Statement • Should the “Relationship Statement” continue to exist? • Areas were superseded by the Greek Life Commons Agreement • It has not been in consideration since Dec 2008 • How should the Greek Life Commons Manual be managed? • It has incorporated a copy of the Relationship Statement • It has incorporated a version of the “Agreement” • Resolve the aspect of “Recognized” vs. “Participant” • Participation in GLCA is required to allow to house Sophomores • How to perform self-assessments of the “living” documents such as: • SEMM, 5-STAR, GLC Manual, GLCA, Greek J-Board, etc.

  12. Relationship Statement Relevancy Task Force • Implementation of CLASS and Greek Life Commons stopped revision • Last revision in 2008-09 was never fully officially approved • We are living to the docketed 2006 Revision • It is the time to revisit the status “Statement of Relationship” • We need some folks to serve on a revitalized committee • Pick up where left off in 2008 and restarted briefly in 2011 • Incorporate new relations established with Greek Life Commons • and its associated agreements and policy documents • Decide whether the Greek Life Commons Agreement should incorporate the Relationship Statement or continue to stand alone

  13. Relationship Statement Relevancy Task Force • In summer of 2011, OGLC formed a review committee • Was to review the document and establish a schedule for revision • It got sidetracked with other higher priority items • Work next months to create a new draft • with 2008 revisions and GLCA • Review the GLCA to see if changes are recommended for it as well • Make a draft for review at future AIGC meetings • or other special meetings • Ratification process for 20?? and 20?? implementation • Time to get this going again • (or kill it once and for all? )

  14. Relationship Statement Relevancy Task Force Potential Charter for a Review Team • Determine current value of any form of a Relationship Statement • In 1989 it was on cutting edge to head off “Recognition Statements” • It has been somewhat subsumed by the Greek Life Commons Agreement • Revisit the 2009 Version and rational for the changes at that time • Revise to concur with current GLCA and clearly define what sections/terms were superseded • Review and propose changes to GLCA now that we’ve been in it since January 2010 • Ensure current GLCA and GLCA Manual tie to the correct versions of RS if decide to keep it • Complete a merger of the Relationship Statement into the GLCA Manual? • It already has pieces and copies of RS (though may not be correct versions) • Determine a better process for keeping GLCA/RS living documents (the annual review?) • 2011 revision to GLCA done by RPI without much from AIGC or undergrads – minor, but • Other policy documents should also be assessed 5STAR, SEMM, GLCA Manual, Student Handbook alcohol policies, Greek Judicial Board, etc. • Establish a standing committee to perform self assessment and any need for revision? • A naturally occurring group of IFC, Panhel, OGLC, AIGC, Res Life, Student Life – make this one part of their officer duty and report to Undergrad councils and AIGC each spring?

  15. System-wide Risk Management Discussion • Chuck Carletta, Roger Mike, Roger Grice

  16. Greek Leadership Summit February 8, 2014 • Topic: Expectations & Accountability • Personal Level • Chapter Level • Greek Community Level • Full Day Workshop • Russel Sage Dining Hall • Saturday February 8th • 9am-4pm • Presidents, Standards Chairs Required • Advisors, HQ Staff, Alums invited to help facilitate • Topics can include discussion and answers to: • What expectations do we set for our members? • Do we role model this behavior as leaders? • Do we have agreed upon consequences for poor behavior before it happens? • Can we identify positive behaviors instead of harping on the negative www.novaktalks.com

  17. Some Other Ideas for Greek Leadership Summits • StrengthsQuest: • Gallup Program • Used by Va. Tech and others for general student & Greek leader development • http://www.strengthsquest.com/home.aspx • Kouzes & Posner Leadership Challenge for Five Practices • Leadership Practices Inventory • UIUC Greek Allerton Retreat (1.5 day offsite leadership workshop) • Nestle Uses for corporate and student leadership program • http://www.studentleadershipchallenge.com/ • Tribal Leadership • http://www.triballeadership.net/ • Washington University in St Louis • More continuous programming 6 weeks of 2 hr sessions • https://getinvolved.wustl.edu/leadership/Pages/Greek-Emerging-Leaders.aspx • Randolf Macon College GAP Retreat – Bob Staton

  18. Role of AIGC in an Evolving Campus Environment • All

  19. Closing and Upcoming Calendar • Other New Business or Reports? • Grades and Membership History Report (if time and interest) • IRS-990 and Common Data Set Trends (if time and interest) • Pawling Avenue Fiber RPI Network Concept – General Terms • Housing Inspection Reports • Alumni can/should donate to Greek Life Fund • Used for educational and leadership programs • Questions, Comments? • Upcoming Calendar • Dec 2 Spring Academic Roster Due, Bursar update • Dec 7 Last Registered Social Event • Dec 9-10 Reading Days • Dec 11-17 Finals • Jan 21 Spring Semester Classes Start • Feb 8 Greek Leadership Summit – Big Red Freakout • Feb 19 5 STAR Documentation due • Mar ? Greek Life Commons Sophomore Housing Waivers • Apr ? AIGC and Greek Life Awards Reception

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