Web-based Tools & Resources to Help Manage Your Time

1. Web-based Tools & Resources to Help Manage Your Time Panel Discussion: Time Management: Getting the job done outside a structured office environment METM06, Barcelona, 28 October 2006 Susan Feitoza Director, Strategic Alliances Prous Science Lisbon, Portugal

2. My Work • Proposal writing for business development – RFP, RFI, etc. • Develop PPT Presentations, Marketing Materials • Research on potential strategic partners and educational products • Communicate to sales staff in multiple countries

3. Challenges working from home • Stay focused on daily tasks and long-term projects • Work efficiently using IT and web-based tools • Communicate effectively and keep connected with co-workers, management, etc.

4. Web-Based Tools & Resources • Time management philosophy – use websites that index, rank and incorporate user reviews • Homepage all inclusive directory www.refdesk.com – facts, tools, news, everything! Similar business focus directory www.ceoexpress.com • Other options – personalized general Portals such as Yahoo.com or MSN.com

5. Quick links to email, news, etc.

10. Web-Based Tools & Resources • Time management philosophy – use websites that index, rank and incorporate reviews = directories • Information, search and reference tools: • General information www.about.com, Experts and lay people who contribute and serve as “Guides” on a variety of topics, answers.com • Stay current on best, hottest websites, see: • PCMag Annual Ranking, Forbes Best of the Web, TIME magazine top sites, etc.

12. Web-Based Tools & Resources • Organize “Favorites” into main topic areas related to work and/or personal topics - build personal library and backup often • Use RSS readers to send you updated information from your favorite websites • THINK = updates to your webpage or opt for additional updates via your mobile phone, email, or instant messaging

13. RSS readers

14. Web-Based Tools & Resources • Google Phenomenon - Take time to review all of the Google tools beyond Search • E-mail • Documents & Spreadsheets • Calendar & Alerts • Customized buttons for navigation bar

15. Customized buttons on navigation bar: search, translation, calendar, bookmarks, spellcheck, email

16. Free and easy way to share docs and manage projects: Google Docs & Spreadsheets

17. GROUP PROJECTSGoogle SpreadsheetsThis free Web-based application will help you organize information into a tidy chart, tabs and all. It encourages collaboration by allowing multiple users, logged in from different computers, to update the same spreadsheet simultaneously while text-chatting in a separate window. (The chart is stored on a Google server, rather than locally on a PC's hard drive.) You can invite others to edit or view your spreadsheet with a quick email without leaving the page. Google, having recently purchased Writely.com is expected to introduce a similar free tool for writers who wish to collaborate in real time.

18. Ability to share online documents with full Word functionality and revision tracking.

19. Save as PDF, RTF, HTML

20. Web-Based Tools & Resources • Internet Explorer Alternative • Firefox 2 • Available in multiple languages • Not limited to Google buttons, any website link or online tool can be incorporated into navigation bar

21. Internet Browser - Just released October 24th! A real challenger to Microsofot Internet Explorer 7

23. Web-Based Tools & Resources Communication & Meeting Planning Tools • Calendar / Meeting Planner – www.timeanddate.com/worldclock/meeting.html • Web Conferencing – www.WebEx.com – online meetings with shared docs • Voice over IP – www.skype.com • Instant Messaging – Google Chat (archive), MSN • THINK MEEBO – Meebo puts all your IM clients into onebrowser window. Consolidate all of your IM and reach everyone. www.meebo.com

24. Check time in various cities for conference calls

25. Web-based conferencing, with phone conferencing included

26. Chat plus accounts may be opened to call landline/fixed phones • Insert skype slide, webex Organize free conference calls with colleagues in multiple countries

28. Web-Based Tools & Resources Travel Tools • Remote access to home office – www.logmein.com • Maps & Driving Directions – www.mapquest.com (now includes Spain) www.maporama.com • Online booking – www.atrapalo.com, www.rumbo.com, www.edreams.com, • Aggregator – www.vuelosbaratos.com • US sites – www.expedia.com, www.orbitz.com, www.travelocity.com • Discount airlines – www.vueling.com, www.clickair.com (monthly newsletter – discount fares) • Currency calculator – www.oanda.com

29. Available in multiple languages, including Spanish, German, French, Italian, etc.

30. Maps and Driving directions for Spain and other European countries

31. Various language options, including Spanish, Portuguese, etc.

34. FXConverter - Most used online currency converter

35. Web-Based Tools & Resources Travel Tools • Identify good freelance IT specialist • Network your home workstation • Visit Microsoft Security at Home website • Essential protection software • Firewall • Operating system up-to-date • Antivirus • Anitspyware • Essential downloads – develop skills to efficiently download and install programs - www.download.com

39. Web-based Time Management Tools & Resources Panel Discussion: Time Management: Getting the job done outside a structured office environment METM06, Barcelona, 28 October 2006 Susan Feitoza Director, Strategic Alliances Prous Science Lisbon, Portugal