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TIME MANAGEMENT

by M UHAMMAD B ASHEER J UMA August 2007. TIME MANAGEMENT. Al Huda-Presentation. Presentation output At the end of the presentation we expect participants to have following with them A list of their own 10 major time wasters including 5 relevant to the organization

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TIME MANAGEMENT

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  1. by MUHAMMADBASHEERJUMA August 2007 TIME MANAGEMENT Al Huda-Presentation

  2. Presentation output At the end of the presentation we expect participants to have following with them • A list of their own 10 major time wasters including 5 relevant to the organization • A list of 10 time management tips 5 for themselves and 5 for the organization related work

  3. Presentation outline • Importance of time • Areas of time management • Our time wasters and Procrastination • Concepts and terms • Time management tips

  4. سورۃ العصر • بسم الله الرحمن الرحيم • وَالْعَصْرِ • إِنَّ الْإِنسَانَ لَفِي خُسْرٍ • إِلَّا الَّذِينَ آمَنُوا وَعَمِلُوا الصَّالِحَاتِ وَتَوَاصَوْا بِالْحَقِّ وَتَوَاصَوْا بِالصَّبْرِ

  5. WHAT IS TIME/ IMPORTANCE OF TIME • TIME IS A UNIQUE RESOURCE • ONE CANNOT RENT, HIRE, BUY OR OTHERWISE OBTAIN MORE TIME • THE SUPPLY OF TIME IS TOTALLY INELASTIC • THERE IS NO PRICE FOR IT • TIME IS TOTALLY PERISHABLE

  6. WHAT IS TIME/ IMPORTANCE OF TIME • THERE IS NO SUBSTITUTE FOR TIME • EVERY THING REQUIRES TIME • ALL WORK TAKE PLACE IN TIME AND USES UP TIME • MAN IS ILL-EQUIPPED TO MANAGE HIS TIME

  7. BENEFITS OF TIME MANAGEMENT

  8. BENEFITS OF TIME MANAGEMENT • ABLE TO MAKE THE BEST USE OF AVAILABLE TIME • TO INCREASE ITS AVAILABILITY/ ADD TIME TO YOUR DAILY LIFE • TO ACHIEVE TARGETS/DEADLINES • TO HAVE PEACE OF MIND • TO BE MORE EFFECTIVE

  9. BENEFITS OF TIME MANAGEMENT • TO HAVE PEACE, PRODUCTIVITY AND HAPPINESS • REDUCE STRESS • INCREASE PRODUCTIVITY • RETAIN CONTROL

  10. HOW TIME PASSES

  11. TIME – AREAS, ACTIVITIES – HOW IT PASSES THIS CHART SHOWS WHAT YOU MIGHT BE DOING WITH YOUR TIME IN A LIFE OF AVERAGE LENGTH. 8 DAYS 1 MONTH 1 MONTH 1 MONTH 3 MONTHS • TYING ONE’S SHOES • WAITING FOR TRAFFIC LIGHTS TO CHANGE • TIME SPENT AT THE BARBER SHOP • DIALING THE TELEPHONE • RIDING ELEVATORS( IN BIG CITIES)

  12. TIME – AREAS, ACTIVITIES – HOW IT PASSES 3 MONTHS 5 MONTHS 6 MONTHS 2 YEARS 4 YEARS 9 YEARS 10 YEARS 20 YEARS • BRUSHING ONE’S TEETH • WAITING FOR THE BUS (IN CITIES) • TIME SPENT IN THE SHOWER OR BATH • READING BOOKS • EATING • EARNING A LIVING • WATCHING TELEVISION • SLEEPING

  13. AREAS OF TIME MANAGEMENT/ ACTIVITIES/JOB WHAT SERVICES DOES THE WIFE AND MOTHER PROVIDES

  14. AREAS / ACTIVITIES • SOCIAL ATTENDANCE/RELATIONSHIP • KIDS CARE, TRAINING AND EDUCATION • MANAGING THE HOME WITHIN BUDGET • MAKING AND RECEIVING TELEPHONE CALLS • KITCHEN MANAGEMENT • SELF DEVELOPMENT • RELIGIOUS ACTIVITIES

  15. AREAS / ACTIVITIES • SHOPPING • HOUSE KEEPING • HOSPITALITY • TROUBLE SHOOTING • TELEPHONE/MOBILE • LAUNDRY • PLANNING • READING. • WRITING • SLEEPING

  16. Pakistani nation-Rigorous efforts but no Result

  17. CATEGORIES WHERE OUR TIME IS SPENT • PERSONAL • ECONOMIC • FAMILY • SOCIAL

  18. Actual ideal difference • Sleep 48.1 50.0 -1.9 • Employment 42.2 36.1 +6.1 • Family 12.6 15.1 -2.5 • Television 11.6 7.4 +4.2 • Meals 10.2 9.3 +0.9

  19. Actual ideal difference • Me Time 9.9 13.6 -3.7 • Chores 9.7 7.6 +2.1 • Personal Care 7.5 7.5 0 • Spouse 7.1 11.4 -4.3 • Commuting 5.9 4.1 +1.8 • Spiritual 3.2 5.9 -2.7

  20. ROBBERS AND ENEMIES DEFINITIONS • A trap is a trick that is intended to catch or deceive someone • Waste is to use, consume, or expendthoughtlessly, carelessly or needlessly • Steal is to take away without right or permission • Rob is to deprive of something

  21. SYMPTOMS OF POOR TIME MANAGEMENT • NEVER HAVING TIME TO DO THE REALLY IMPORTANT WORK • DEVOTING TOO MUCH TIME TO THE ‘URGENT’ RATHER THAN THE ‘IMPORTANT’ • TAKING WORK AT HOME

  22. SYMPTOMS OF POOR TIME MANAGEMENT • RARELY HAVING TIME TO KEEP UP TO DATE WITH PAPERWORK • DOING THE WORK OF OTHERS • FEELING INDISPENSABLE • ATTENDING TOO MANY MEETINGS • HAVING DIFFICULTY IN SAYING ‘NO’ • LETTING OTHERS DICTATE HOW YOU USE YOUR TIME

  23. BIGGEST TIME WASTERS • ATTEMPTING TOO MUCH • CONFUSED RESPONSIBILITY OR AUTHORITY • DROP IN VISITORS • INABILITY TO SAY NO • INADEQUATE CONTROL AND PROGRESS REPORTS • INADEQUATE PLANNING

  24. BIGGEST TIME WASTERS • INADEQUATE STAFF • INCOMPLETE INFORMATION • INEFFECTIVE DELEGATION • LACK OF SELF DISCIPLINE • LEAVING TASKSUNFINISHED • MANAGING BY CRISIS • MEETINGS • PAPERWORK

  25. BIGGEST TIME WASTERS • PERSONAL DISORGANIZATION • POOR COMMUNICATION • PROCRASTINATION • SOCIALIZING • TELEPHONE INTERRUPTIONS • TRAVEL

  26. OTHER TIME WASTERS • LATE START OF SOCIAL ACTIVITIES • NOT TO BE ON TIME • TOO MUCH SOCIAL GATHERINGS • LACK OF PROPER PRIORITIES • POOR RETRIEVAL SYSTEM • DOING IT MYSELF AND IN MY OWN WAY • FAILURE TO LISTEN

  27. OTHER TIME WASTERS • NEGATIVE ATTITUDE • MISTAKES OF OTHERS • SHOPPING • LONG LIST OF SCHOOL STATIONERY AND OTHER ITEMS • READING UNNECESSARY MATERIAL • WORRYING

  28. OTHER TIME WASTERS • REWARDING YOURSELF BEFORE YOU DESERVE IT • BEING SOCIAL • GETTING TOO INVOLVED • SKIPPING OUT • DOING SOMETHING ELSE INSTEAD • NOT REALIZING YOU ARE WASTING TIME

  29. HOUSE KEEPING TIME WASTERS • MAGAZINES • NEWSPAPERS • KEYS • PENS • INSTRUCTION MANUALS • COUPONS • PAPER GROCERY BAGS

  30. HOUSE KEEPING TIME WASTERS • RECEIPTS, CHECK STUBS, BANK STATEMENTS • BOXES- GIFT CONTAINERS • SOUVENIRS • BATTERIES • PACKAGED PARTS • MAPS AND TRAVEL BROCHURES • SAVED “FOR GOOD”

  31. HOUSE KEEPING TIME WASTERS • SENTIMENTAL THINGS • GAMES/BROKEN TOYS • CRAFTS AND FABRIC • KIDS’ SCHOOLWORK AND ART • UNDEVELOPED FILM • UNTRAINED EMPLOYEES • FAMILY DISAGREEMENTS

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