2013 edition

2. http://www.depts.ttu.edu/cvpa/facultystaff/TenureGuidelines.asphttp://www.depts.ttu.edu/cvpa/facultystaff/TenureGuidelines.asp www.vpa.ttu.edu >>>Faculty & Staff >>>Faculty Appointment & Review>>>Tenure Guidelines 2013 edition

3. Dossier Forms √ Provost’s copy is skeletal: reports of votes administrators’ letters curriculum vitae external letters     basic information section annual reports http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp

4. Dossier Forms √ Unit copy is comprehensive        √ College’s version adds Appendices: ballot comments unit procedures Appendices present any information deemed important to your case http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp

5. Dossier contents PROVOST - ONE CD - (MASTER FORM) ___ 1.Title Page (Section Title Page) ___ 2.Table of Contents (Section Title Page) ___ 3.Declaration of OP Version (OP32.01, Attachment B, pg. 3) ___ 4. Tally Cover Sheet (OP32.01, Attachment B, pg. 3) ___ 5.Ballot Statement Witnessed (Unit form) ___ 6.ONE, DEAN'S LETTER (Section Title Page) ___ 7.Blank page for dean's letter ___ 8.Candidate Statement of Access to contents (Unit form) ___ 9.TWO, UNIT RECOMMENDATION (Section Title Page) ___ 10.Blank page for chair or director's letter ___ 11. Fifth‐year review / guidance committee report (if applicable) ___ 12. THREE, CURRICULUM VITAE (Section Title Page) ___ 13.C.V. with ratings for research and creative scholarship ___ 14. FOUR, EXTERNAL LETTERS (Section Title Page) ___ 15.Biosketches of writers, all to fit on one to two pages (Unit administrator) ___ 16.External letters of evaluation, re‐numbered to fit section (e.g. 4‐3, 4‐4. etc.) ___ 17.FIVE, BASIC INFORMATION (Section Title Page) ___ 18. Letter of Appointment (OP32.01, Attachment B, 3,pg. 6) FORMAT CHECKLIST TABLE: CVPA ONE CD - ONE HC - ORIGINAL LETTERS IN FOLDER ___ 1‐29. Copy of Master Form, Parts 1‐29 ___ 30. TEN, APPENDIX: BALLOT COMMENTS (Section Title Page) ___ 31. Typed, unsigned Ballot Comments, or Statement indicating that No Comments Were Provided ___ 32.ELEVEN, APPENDIX: UNIT GUIDELINES AND PROCEDURES (Section Title Page) ___ 33.Copies of relevant unit and area guidelines For tenure and promotion FORMAT CHECKLIST TABLE: UNIT ELECTRONIC OR PRINT, AS STIPULATED BY UNITPROCEDURES ___ 1‐29.Copy of Master Form, Parts 1‐29 ___ 30‐33. Copy of CVPA Materials, Parts 29‐32 (ballot comment section is blank) ___ 34.TWELVE, APPENDIX:_specify_ (Section Title Page) ___ 35.Materials required for unit consideration; repeat as necessary; retain in unit only ___ 19.Items 3a‐3i (OP32.01, Attachment B, pg. 6‐7) ___ 20. SIX, TEACHING EFFECTIVENESS (Section Title Page) ___ 21.Candidate Statement ___ 22. 5th‐Year Summary of Peer Evaluation of Teaching (if applicable) ___ 23.Student Ratings, Qualitative and Quantitative together, 1 pg. PER YEAR under consideration ___ 24.SEVEN, RESEARCH AND CREATIVE SCHOLARSHIP (Section Title Page) ___ 25.Candidate Statement and Research ___ 26.EIGHT, PROFESSIONAL SERVICE (Section Title Page) ___ 27.Candidate Statement on Professional Service Outreach ___ 28.NINE, ANNUAL FACULTY REPORTS (Section Title Page) ___ 29.In chronological order: Annual Faculty Reports with Administrator Evaluations; Peer Evaluations/Guidance Committee Reports; Midterm Review Materials http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp

6. Title Pages & Sections Name, degree School or Department date of hire on tenure track (or since last promotion) Application for Tenure and Promotion to the rank of (specify) October ___ College of Visual and Performing Arts Available on CVPA website, download

7. Table of Contents Table of Contents Declaration of Policy version………………………………………………………… iii Tally Cover Sheet ……………………………………………………………………. iv Ballot Witness Statement …………………………………………………………… v ONE, Dean's Letter ………………………………………………………………. 1-1 Statement of Candidate’s Access to Dossier ………………………………………… 1-_ TWO, Unit Recommendation …………………………………………………… 2-1 Fifth-year Review / Guidance Committee Report (if applicable)……………………. 2-_ THREE, Curriculum Vitae ………………………………..……………….…… 3-1 FOUR, External Letters …………………………………………………….…. 4-1 Biosketches of Letter Writers …………………………………………………….…. 4-2 FIVE, Basic Information ……………………………………………………...… 5-1 Letter of Appointment …………………………………………………………….…. 5-3 Basic Information Items…………………………………………………………...…. 5-4 SIX, Teaching Effectiveness ……………………………………………...…… 6-1 Candidate Statement ………………………………………………………………… 6-2 Peer Evaluation, 5th Year Summary (if available) .……………………………….…. 6-_ Student Evaluations (Quantitative ratings & Qualitative comments) ……….….…… 6-_ SEVEN, Research / Creative Scholarship…………………………………… 7-1 Candidate Statement ……………………………………………………….………… 7-2 EIGHT, Professional Service …………………………………………………. 8-1 Candidate Statement ……………………………………………………….………... 8-2 NINE, Annual Reports …………………………………………….……………. 9-1 TEN, APPENDIX: Ballot Comments ……………………………....................... 10-1 10-1 ELEVEN, APPENDIX: Unit Procedures & Guidelines…………………….. 11-1 TWELVE, APPENDIX: ______(specify)_________ .……… 12-1 ii Available on CVPA website, download

8. Dossier resources Format Table Section Title Pages Checklists Available on CVPA website, download http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp http://www.depts.ttu.edu/cvpa/downloads/facultystaff/Major_Section_Title_Pages_2013.doc http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/CandidateChecklist.doc http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/CheckerChecklist.doc http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/AdministratorChecklist.doc

9. BASIC INFORMATION SECTION

10. Basic information section contains: • Letter of Appointment • Teaching Load, last 4 semesters • SUMMARIES of teaching evaluations • External letters & biosketch • Summary statements: teaching research service OP32.01, Attachment

11. Basic information,Teaching (edit section for length) • Statement • Student Evaluations, Quantitative & Qualitative • Limit to ONE PAGE / YEAR being considered • Peer Evaluations (5-yr summary if available) • Unit Administrator takes responsibility(if task is delegated, administrator initials) SUMMARY of teaching effectiveness

12. EXTERNAL LETTERS

13. LETTERS OF REFERENCE • Include only “official” solicited letters • At least 3 letters from “Peer Institutions” • Writers should have no “substantive relationship” with candidate • Biosketch is required for each letter writer • Administrator is required to provide biosketches • Administrator must explain any substantive relationships • All biosketches together fit on one page preceding letters

14. “Peer Institutions” • In 2010, the Provost stipulated that at least three external letters of evaluation must originate from Peer Institutions. Candidates should recommend several potential evaluators whose institutional affiliations fulfill this criterion. • Peer Institutions have been defined as those appearing on the list of athletic conference affiliates available in the university’s strategic plan Making It Happen. Members of the American Association of Universities are also considered to be Peer Institutions.

15. “Substantive Relationships” • In 2010, these were defined as dissertation advisory chairs, former instructors of graduate coursework, close collaborators in research, etc. • External evaluators should be encouraged to disclose relationships with the candidate. • The unit administrator must justify any substantive relationships within the biosketch section.

16. The curriculum vitae

17. The C.V. in the dossier for mandatory decision: be comprehensive • Curriculum vitae = life’s education • Show relative weight of responsibilities changes over time consistency of achievement    

18. Curriculum Vitae, 1 Provide all important information from Annual Reports (but not Digital Measures printout) • TEACHING Courses by semester (number & title) • Number of students • Service on graduate committees • Activities considered to be related to teaching • RESEARCH – administrator ranks by number • SERVICE …during your career at Tech

19. Curriculum Vitae, 2 Basic Information section duplicates some but not all • Order within sections Reverse Chronological Order Provide Dates of Activities • Specific categories vary by field Cross reference if necessary • Avoid duplication of information • Can summarize pre-Tech activities

20. College review

21. Pristine Dossiers… …facilitate committee consideration • Download and Use!!! Candidate Checklist Give Format-Checker List to appropriate staff After faculty vote, give chair or director the Unit Administrator Checklist

22. College review process • Unit Vote • Unit Administrator’s letter • Curriculum vitae • External evaluators • Annual reports & assessments Committee know you Committee knows your dossier

23. College review process: PAC • Four members (two each unit, not home unit) • One observer from home unit • Observer leaves prior to voting • Subcommittees issue independent vote Personnel Actions Committee T&P Subcommittees

24. College review process: subcommittee • Can invite visitors to question • Must invite visitors, if negative vote is expected in mandatory-year cases

25. Review process timeline

26. review process timeline • Meetings scheduled during summer • Unit actions early to mid-September • Dossiers arrive at college mid-October • CVPA meetings late in October • CVPA chair reports recommendation • Dean decides & writes letter • Dossiers to Provost, late November

27. bona fortuna! www.vpa.ttu.edu