EDRMS Lessons Learned – Public Record Office of Northern Ireland

1. EDRMS Lessons Learned – Public Record Office of Northern Ireland

2. Lessons Learned 1. Implementing the ‘Corporate’ File Plan 2. Training Senior Management – Chief Executive 3. Closing the paper file registry system – interim measures & hybrid systems 4. Records Management Guidance Zoë Smyth, PRONI

3. Lessons Learned Implementing the ‘Corporate’ File Plan What have we learnt? 1. Most difficult part to develop 2. Process of Communication 3. Must reflect your organisation’s business activities 4. Must be available to staff on going live with software Zoë Smyth, PRONI

4. Lessons Learned • Training Senior Management – Chief Executive • What have we learnt? • Understanding of the entire file plan • One to one training/meetings • Strategic Management • Specific training – searching • Email management • External organisations • Workflow processes Zoë Smyth, PRONI

5. Lessons Learned • Closing the paper file registry system • – interim measures & hybrid systems • What have we learnt? • Trust in the new approach • Don’t map old and new classifications • Registry files need to be closed in a controlled manner and reviewed • Taking away ‘alternative’ options Zoë Smyth, PRONI

6. Lessons Learned • Records Management Guidance • What have we learnt? • Records Management profile has been raised • New and relevant guidance is required • ‘Lessons learned’ Zoë Smyth, PRONI

7. Contact details Zoë A. Smyth Tel: 028 90 255916 email: zoe.smyth@dcalni.gov.uk Zoë Smyth, PRONI