Minnesota Wing Conference, May 09

1. Minnesota Wing Conference, May 09 Lt Col Larry Brockshus MN Wg/SE Edited from the on-line Safety Officer’s course

2. Overview • How is the MN Wing doing? • Things CAP needs to work on. • Your Safety Program • Form 78 and 79

3. How is the MN Wing doing?

4. MN Wing Form 78 for 2009 • 29 Dec- Aircraft departs runway • 20 Jan- Bloody nose • 19 Feb- Found leading edge dent • 7 Mar- Knee scrape • 7 Mar- Knee scrape • 8 Mar- Knee pain • 23 Mar- Aircraft tail ring scrape • 17 Apr- Aircraft tail ring scrape

5. Aircraft incidents • Two tail tie down ring strikes • One hard thing hitting the aircraft • One runway departure

6. Personal Injuries • Three knees • One bloody nose

7. What CAP need to work on? Hangar Rash • It seems to be a common human failure: We think we can make it fit… Too close

8. Hangar Rash Continues • Last fiscal year we had 19 aircraft pushed into hangars. • Seven of them (37%) had instructor or check pilots on the crew. • This fiscal year, we have had seven incidences of hangar rash. • Instructor or check pilots were involved in four of the incidences (57%).

9. You can help us • Take time to do ORM • Check your attitudes • Embrace the CAP and Air Force Core values of Integrity, Service, and Excellence • Reject the “rental equipment” mentality

10. Your Safety Program • Just when you think you know a program, it gets changed

11. Pop Quiz Q: When was CAPR 62-1 and 62-2 most recently updated? A: CAPR 62-2 Mishap Reporting and Investigation was updated on 27 Nov 07 (Change 1 is dated 7 Dec 07) • CAPR 62-1 CAP Safety Responsibilities and Procedures was updated on 4 Jun 08

12. Pop Quiz Q: If a cadet just skins his knee while playing volleyball at a cadet encampment, are we required to submit an on-line form 78? A: Bodily injury minor mishap (requires Form 78 only) …These injuries may include: …minor sports or activity injuries such as black eyes, bruises, sore muscles, bloody nose, skinned knees, scrapes, minor cut lips, fishhook in finger, etc. CAPR 62-2 Attach 3 para 3.d.

13. Pop Quiz Q: What is the difference for safety briefing requirements to CAP pilots vs. non-pilots? A: No difference is listed in CAPR 62-1

14. Pop Quiz Q: How long can a CAP member go without a face-to-face safety briefing before he/she is barred from participating in CAP activities? • A: They are barred until they get the safety meeting information (provided by most expedient method) • (Safety officer will provide… no less than 15 minutes per month of face-to-face safety education … to the membership. Members who missed the face-to-face safety meeting will review the information presented at the meeting before they participate in any CAP activity..., each member must attend at least one face-to-face meeting per calendar quarter. CAPR 62-1 3. d.)

15. Wake up!!!Time for some knowledge.

16. This is exciting stuff!!!

17. Your of Civil Air Patrol’s Safety program Or What you may not know about the Safety

18. This presentation will cover: Safety Program Background General Responsibilities Safety Program Criteria Mishap Procedures

19. The 62 series of CAP regulations defines the scope and limitations of the CAP Safety program. CAPR 62-1, CAP Safety Responsibilities and Procedures CAPR 62-2, Mishap Reporting and Investigation MN Supplement 1 to CAPR 62-2 Defines the two distinct duties that safety officers perform for CAP and CAP commanders: Safety Education Accident Prevention Background

20. It is everyone's responsibility to promote a Safe environment, but it is the commander’s ultimate responsibility that cannot be relinquished Background

21. Your Safety Officer(you are all safety officers) afety

22. Safety Officer Appointments Safety Officer Qualifications Duties of the Safety Officer Safety Education Identifying Hazards Safety Surveys Mishap Procedures Safety Officer

23. Appointments Appointed by the commander as outlined in CAP Regulation 20-1, Organization of Civil Air Patrol Assigned in eServices under the Restricted Duty Assignment module to facilitate coordination by higher headquarters safety officers Current mailing address, home, work, cellular, fax and pager numbers, radio call sign and e-mail address (if applicable) should be maintained under personal information in eServices (also found in Minn. Intranet) Safety Officer

24. Best qualified personnel available Those in command positions should not serveas safety officer Whenever possible, and especially in flying units, members with flying experience should be selected Safety Officer Qualifications

25. Duties - General Directly responsible to the commander Assist and advise commanders in developing an overall mishap prevention program Conduct safety studies and recommend corrective action Safety Officer

26. Duties Assist and advise the commander Direct safety inspections and surveys Direct mishap investigations and prepare safety reports Plan Safety training programs Review and analyze mishap investigation reports Prepare training guides, articles and literature Conduct safety studies and recommend corrective action Be familiar with CAP directives in the 62 series Safety Officer

27. Provides Safety Briefings All active members are to receive a monthly safety briefing (minimum of 15 minutes) Members who missed the briefing will review the information before they participate in any CAP activity (including unit meetings). Every attempt must be made by safety officers to disseminate the monthly information to all members who could not attend a face-to-face safety briefing Each member will attend at least one face-to-face safety meeting per quarter Safety Officer

28. Education – Briefing procedures Unit safety briefings will be performed monthly, documented and filed at the unit. Documentation will be available for inspection. A roster of the individuals who attended the safety briefings will be maintained, recorded and filed at the unit. Report shall be forwarded to the next higher echelon of command. Reports are factored into annual program assessment Incorporate Safety briefings into all field training exercises, encampments an other activities where members face risk Wing safety officers will encourage pilot members to participate in the FAA Pilot Proficiency Program. Safety Officer

29. But it is hard to develop a Safety Briefing every month!! • We got you covered. The monthly Wing Safety meeting power-point presentations are available on the Minnesota Wing CAP web page under Wing HQ, then Safety for your use….no need to re-invent the wheel

30. Identifying hazards in advance is the best way to prevent mishaps The CAPF 26 is used to suggest ways to reduce risk to members Operational Risk Management (ORM) is a formal method for identifying potential risks At least annually, ORM will be discussed during each unit’s monthly safety briefing (Briefing available on-line) Knowledge and application of ORM principles is part of each level of the Safety Officer specialty track ORM training is available on-line Hazards

31. Commanders, from squadron through wing, must make sure that a safety survey is conducted each January The unit Safety Survey report is due to the next higher echelon SE and commander no later than 31 January each year Safety surveys will be performed annually (on-line, e-services, next to the form 78), as well as at other times when hazards or hazardous operations so warrant The safety officer and commander at the next higher echelon will review and comment on subordinate unit surveys Safety Surveys

32. The overall purpose of mishap reporting and investigation is prevention of future mishaps Prompt notification and reporting of all CAP safety mishaps, in accordance with the procedures in the CAP Safety regulations, is mandatory Minnesota Wing mishap reporting procedures are found in MN Wing Sup 1 to CAPR 62-2 Mishap Reporting

33. MN WING SUPPLEMENT 1CAPR 62-21 May 2008SafetyMISHAP REPORTING AND INVESTIGATION • Immediately notify in person or by telephone the Wing CC, or his designee, or the Wing SE, or his designee, when a mishap occurs during a CAP activity. Do not use e-mail or telephone messaging (except for wing operations number). • The Wing CC, Wing CV or Wing SE, whoever is contacted first, will notify the CAP-USAF State Director. • 1) Wing CC Col Thomas Theis H: 612-726-9527 C: 612-296-1830 • 2) Wing SE Lt Col Larry Brockshus H: 952-892-0054 C: 952-237-3665 • 3) Wing CV Lt Col Michael Moen H: 612-889-3779 • 4) Wing Ops # PGR: 800-297-5420 • If unable to contact #1 or #2, proceed to contact #3 and #4. • Wing State Director Mr. Bill Willis W: 651-554-0904 H: 715-549-5823

34. “Mishap” means any unplanned or unsought safety event, or series of events, that result in death, injury, or damage to equipment or property Definitions • “Accident” • means a mishap that results in death, serious bodily injury, or major damage to, or loss of, equipment or property

35. “Incident” means a mishap other than an accident that results in bodily injury or damage to equipment or property “Minor Mishap” means a mishap that interrupts normal procedures or activities but is not counted in the tally of accidents and/or incidents Definitions

36. How minor of a “Minor Mishap” needs to be reported? • Fainting where there is no lasting trauma, i.e., fainting during drill exercises, etc • Simple sprains, muscle pulls, muscle spasms; • Intentionally self-inflicted injuries, i.e., hitting the wall with the fist, fighting, et; • Minor sports or activity injuries such as black eyes, bruises, sore muscles, bloody nose, skinned knees, scrapes, minor cut lips, fishhook in finger, etc; • Crushing injuries to fingers or toes where no bone is broken, i.e., mashing finger in car door, etc • Asthma attacks *Ref CAPR 62-2

37. Mishap Classification • “Aircraft Flight” Mishaps involving aircraft authorized to participate in CAP activities, which take place between the time any person boards the aircraft with the intention of flight until such time as all persons have disembarked

38. Mishap Classification • “Aircraft Ground” Mishaps involving aircraft, authorized to participate in CAP activities, with no intent of flight; example of this type mishap may include, but are not limited to, aircraft damaged while being moved after refueling; aircraft run into by a tug while parked; etc.

39. Mishap Classification • “Vehicle” Mishaps involving corporate vehicles, or pre-approved member-owned vehicles in accordance with CAPR 77-1, Operation and Maintenance of CAP Vehicles, during authorized CAP activities, including damage to structures such as buildings, fences, light poles, etc.

40. Mishap Classification • “Bodily Injury” Mishaps involving personal injuries sustained during authorized CAP activities. • Does not include injuries due to aircraft or vehicle accidents or incidents.

41. Mishap Classification • “Other” Mishaps involving CAP personnel and property (not real property) that do not meet the criteria for one of the previous classifications

42. Remember • All mishaps (accidents, incidents and minor mishaps) must be reported using the on-line reporting system • Some mishaps may not qualify for statistical reporting purposes; however, there may be lessons learned or they may help identify safety mishap trends. • Additionally, some mishaps appear to be minor in nature at first, but that may change with time.

43. Reporting CAP Mishaps - Accidents • In all cases of mishaps arising out of CAP activities that can be classified as an accident, an appropriate CAP member (e.g., activity director/ commander, safety officer, ranking senior member) will: • Immediately notify the CAP National Operations Center (NOC) toll-free at 888-211-1812, ext 300, (24 hrs/day) • For mishaps involving death or bodily injury accidents, DO NOT fill in the “account” portion of the on-line Form 78 without prior coordination with a CAP legal officer or the General Counsel’s office. The final responsibility for the timely completion of the on-line Form 78 after coordination rests with the appropriate unit or activity commander.

44. Reporting CAP Mishaps - Accidents • National Transportation Safety Board (NTSB) Report • It is the responsibility of the pilot-in-command (PIC) to immediately report an aircraft accident, as defined by NTSB Part 830, Accident Reporting. Wing commanders will ensure that this report occurs in a timely manner. • NTSB notifications must be noted on the on-line Form 78

45. The clock is running • Unit/activity commanders are responsible for ensuring an on-line Form 78 is accomplished within 48 hours of a mishap. • The on-line Form 78 documents all mishaps and is an important legal document that must be completed correctly 48 Hours

46. Why the Rush? • Failure to complete an on-line Form 78 could result in the member being held personally responsible for damages or medical expenses incurred, and loss of government or corporate insurance benefits • Failure to report mishaps may result in withdrawal of Air Force mission status

47. Safety Mishap … Do Something!! • If unsure, report immediately to the wing commander and wing safety officer and they will notify the appropriate people • If required, provide the wing safety officer with mishap information and he will enter the form 78 • Provide information listed on the Safety Form Worksheet • Commanders and activity directors should pre-print a supply of the worksheet and place them in their mission/activity planning kits • Found in e-services; safety Form 78, Tutorial/Worksheets

48. What is needed to fill in a Safety Form 78? • Date/time/location of mishap • Weather conditions • Include wind and ceiling if an aircraft mishap • Purpose of event • Account of mishap • Sequence of events, description of mishap, damage/injury(s) • Name and position (i.e. driver) of each person involved • type and severity of injuries? • On-line system will help if CAP member • Vehicle/Aircraft information • Damage, est. cost, private property • Wing CC directs who will investigate

49. How do I fill out a Form 78? • Log onto e-services • Select “Safety Form 78” • Tutorials are available • May be filled out by any responsible CAP member but the responsibility that it gets filled out rests with the unit or event commander

50. On-Line reporting System found In eServices