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BPR OF THE RESEARCH & INNOVATIONS FUNCTION AT MAKERERE UNIVERSITY

Reform@mak. BPR OF THE RESEARCH & INNOVATIONS FUNCTION AT MAKERERE UNIVERSITY. Presentation at the 3 rd Sub-committee Retreat of the Research & Innovations sub-committee. ToR. REVIEW THE CURRENT RESEARCH FUNCTION TO MAKE IT MORE EFFICIENT AND EFFECTIVE. Methods of Work. Retreats

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BPR OF THE RESEARCH & INNOVATIONS FUNCTION AT MAKERERE UNIVERSITY

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  1. Reform@mak BPR OF THE RESEARCH & INNOVATIONS FUNCTION AT MAKERERE UNIVERSITY Presentation at the 3rd Sub-committee Retreat of the Research & Innovations sub-committee

  2. ToR REVIEW THE CURRENT RESEARCH FUNCTION TO MAKE IT MORE EFFICIENT AND EFFECTIVE

  3. Methods of Work • Retreats • Consultative workshops • Co-option of different stakeholders in the subcommittee meetings and retreats. • Study tours within and outside the country • Review of relevant documents such as:- - Makerere University Strategic Plan. - Universities and Other Tertiary Institutions Act. - Visitation Committee report - University Policies - Audit report by KPMG - Makerere University Annual Report 2008 • PPDA and PDU Regulations

  4. Membership • Prof. W. Banage - Chairperson • Prof.. E. Katunguka-Rwakishaya - Alternate chair • Dr. G.W. Nasinyama - Member • Prof. M. Musoke - Member • Dr. C. Kabonesa - Member • Dr. Lynn Atuyambe - Member • Hon. Rose Kavuma (MP) - Member • Mr. Goddy Muhumuza - Technical Advisor • Dr. Pontiano Kaleebu (UVRI) - Member • Mr. Kagumba (SGS) - Secretariat • Mr. Owiny (Council of Graduate students Member • Ms Christine Akello - Research Asst • Representative(s) from Research Institutions such as NARO • Uganda National Council for Higher Education, UNCST.

  5. SCOPE • Research Coordination • Research grant application • Financial management • Disbursement of funds • Research administration management • Supervision • Monitoring and evaluation • ICT in Research • Quality assurance in research

  6. What has been Achieved • Identified & Reviewed processes • From 24 - 30 • Described 23 processes • 7 processes need development of guidelines • Mapped 20 processes [87%] • Based on the descriptions • To be sent to members by e-mail for review • Critical examination of the 23 processes • Re-engineered described processes

  7. Grant Award process • Call for Proposals • Submission of proposals • Screening of proposals • Identification of peer reviewers • Receipt of review comments • (Board of Research & Publications) • Award • Research contracts

  8. Procurement of research materials • Researcher initiates request with quotation and recommendation • Request forwarded to HoU • HoU forwards request to Accounts • Accounts prepares PP20 form and forwards to Dean for endorsement • Form PP20 forwarded to PDU • PDU

  9. Research Agreements • Parties • Scope of research project/program • Commencement • Duration of research • Reporting (to whom, when and where) • IP

  10. Source of funding and levels (includes management of such funds & accounting) • Assignment/sub-contracting • Privileges & immunities • Ownership of research equipment • Termination clause & mode • Law applicable • Dispute resolution

  11. Variation/Ammendment clause • Notices – stipulates officers/offices to receive these • Binding effect of agreement – who signs & witnesses

  12. A. Process Identification

  13. SUB-PROCESSES IDENTIFIED (RESEARCH) • Establishment • Structure • Recruitment • Sourcing finances • Identification of awardees • Award •  Post –award/M & E • Procurement of Research Materials •  Technical reporting • Financial reporting • Monitoring • Evaluation • Authoring and documentation of findings • Delivery • Distribution • Preservation and Conservation • Access of research information

  14. SUB-PROCESSES IDENTIFIED (INNOVATIONS) • Identification • Evaluation • Protection • Incubation • Marketing • Agreements

  15. PROCESS DESCRIPTIONS (Example)

  16. B. PROCESS MAPPING (Example)

  17. C. CRITICAL EXAMINATION

  18. The Draft Report • 1.0 Introduction • 2.0 Legal Framework • 3.0 Identification of business processes and sub-processes • 4.0 Mapping of business processes • 5.0 Performance baseline, gaps, desired outcomes • 6.0 Critical Examination of processes • 7.0 Redesigned processes & Guidelines

  19. The Draft Research Manual • 1.0 Introduction • 2.0 Legal Framework • 3.0 Redesigned Processes/To-be Processes • Guidelines • 4.0 Implementation plan

  20. Other Issues identified • Procurement, Maintenance and disposal of research materials & equipment • Need guidelines

  21. THANK YOU!

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