Duty of Care

1. Duty of Care

2. What is a duty of care? • A Duty of Care is that which requires us to ensure the consequences of our acts or omissions do not give rise to a foreseeable risk of injury to any other person.

3. Why bother? • So less people are at the risk being harmed or injured • The law says you have to • You’re less likely to get sued

4. What should we do? • Plan ahead to ensure all the dangers are considered and reduced to a reasonable level • Do not put anyone into a dangerous situation • Make sure everyone has all the information and training they need to stay safe • Take a outsider’s viewpoint

5. So Who Is Responsible? Vice Chancellor EVERYONE EVERYONE University Safety Office LUSU Group Execs (Volunteers) Members

6. What does LUSU do? • Support you to have safe practices • Safety Framework • Risk Assessments • Training • Support and guidance

7. What do you have to do? • Understand and accept your role and responsibilities as an Exec • Plan all activities in advance • Follow the Safety Framework, General Code of Practice and safety guidelines from LUSU and other official bodies • Write risk assessments for events • Follow all Risk Assessments • Have completed paperwork to back you up • Complete Accident Report Forms for all accidents

8. Follow the Safety Framework • Your Responsibilities • Risk Assessments • Codes of Practice • Accident Reporting • First Aid • Equipment • Insurance • Transport • Trips and Socials • Food Safety • Disciplinary Procedure • Other Information The Safety Framework is the safety policy for all student groups affiliated to LUSU and includes

9. What Happens If We Don’t? A legal case could be brought against you or the University. People could do things they are not supposed to do and put themselves and others at risk. An accident could happen and someone could get injured or something damaged. This could be the end of your activity.

10. Make sure you’re covered • You need to follow the LUSU Framework and procedures. The LUSU insurance covers you if you follow our procedures • Make sure you have the paperwork to back you up. If you can prove you were following it is much less likely that a legal case will be brought against you • Make sure you remove all foreseeable risk!

11. Do you do anything dangerous?

12. Do you do anything dangerous? • Unfortunately, all of these things are risky and need to be dealt with: • BBQingor cooking • Trips and using transport • Socials with alcohol • Bands/gigs • One off events outside what you normally do

13. Electricity • Don’t overload sockets • All equipment must be PAT tested • Power cables cannot cross walkways in public areas

14. Staging • Small stages can be borrowed from some colleges • Steel deck staging can be hire from the Nuffield. You cannot transport and erect it unless you’ve been trained

15. One off events • Make sure you risk assess it • Founders Series • Big Chill • Pantomine • Pop in and see us in LUSU, we can help

16. Campus Runs • It is dangerous to run on the roads around campus • There are paths around the whole of campus. Use the fitness trail and woodland trail • High vis vests need to be worn when on the roads

17. Vacations • All ‘tours’ must go through and be agreed by LUSU • You can’t do anything as a group over the Summer vacation unless it has been agreed by LUSU

18. Transport • If you’re going off campus on a coach, a trip list needs to be given to security before you leave • All drivers need to be registered with Activities • All cars used for transporting during your activity need to be registered with LUSU

19. Cooking & Baking • There must be a supervisor with the basic food hygiene certificate

20. Socials • How many people do you need on sober duty? • You have to look after the group on a social regardless of how drunk they are • The main causes of drunken injury include falls, alcohol poisoning, fights and traffic related incidents • You cannot do drinking games

21. Accidents • All accidents have to be reported to LUSU as soon as possible. • Within hours not days • Quick & easy form at lusu.co.uk/accident • Any major incidents should be rung through to University Security

22. What do you need to assess? • Extravs • One off events • South West Big Chill • Chinese New Year Celebrations • 15 hour bar crawl • Club trips outside of Lancaster • Overnight trips

23. What don’t you need to assess? • Bar Socials • Trips to places in town • Practice sessions • Inter-college sport – they follow the relevant code of practice for their sport • You do still need to follow the Safety Framework and General Code of Practice at all times

24. Training • We’ll go through proper risk assessment training with people as and when they need it • Often we have a risk assessment for one off events to work from so you don’t have to start from scratch

25. Thanks for listening

26. Why risk assess? • Why do we risk assess? • We do it all the time without thinking • Not crossing roads when cars are coming • Wearing seatbelts • Making sure food is cooked • Have you taken enough steps to prevent harm?

27. Hazards • A hazard is anything that can cause harm • Equipment • The way the you do something • Weather • Location • Other people • Looking for stuff that is likely • Assume that it has never been assessed before

28. Hazards • At Extrav, hazards could be • Trailing cables • Poorly constructed staging • Overcrowding • Take five minutes, in groups, think about an event and identify 5 hazards

29. Risk & Injuries • What could the hazard cause? • What injuries are possible and likely? • Trailing cables cause slips trips and falls • Could lead to bruising, lacerations and breaks • Death is unlikely • Crushing at an event could cause severe injuries or death • Start with the lowest and work up • Take 5 minutes, work out what are the risks for your hazards

30. Who is at risk? • You need to think about everyone • Participants • Staff • Volunteers or Exec Members • Contractors • Spectators • 3rd parties • Take 5 minutes, work out who is at risk for your hazards

31. Reducing the risk - Controls & Actions

32. Controls • Activity in water risk reduced if: • Participant has done swimming assessment • Wears life jacket • Location has been assessed as safe • Wouldn’t need to assess the roof of the pool caving in

33. Reducing the risk - Controls & Actions

34. Controls – Quick check • Do your controls meet standards set by any legal requirements relevant to your activity/event? • Do the controls comply with a recognised NGB/Local Guidelines recognised standard? You can refer to these in your assessment. • Have you done everything you can? • Do your controls reduce the risk as far as is reasonably practicable? • Work through your controls for your hazards

35. Risk Assessment Forms • We’ve done the hard part • We just need to transfer it to the risk assessment form

36. Risk Rating

37. Risk Rating

38. Risk Rating

39. Risk Rating

40. Responsibility • Every control needs to be the responsibility of an individual or small group • Writing everyone is not good enough • Use positions not names • Can name 3rd parties if youhave agreed this with them

41. Communication • Activities Office needs to see every risk assessment you write • Need to communicate your assessment to people involved; • Your Exec • Participants