Health & Safety Orientation for Contractors - Town of Sylvan Lake

1. Instructions The Town of Sylvan Lake’s computer based health and safety orientation is simple process. • Read each slide carefully • To navigate through slides either click the left mouse button or the space bar 3. After viewing the presentation, complete the Contractor Safety Agreement (last page of this presentation) and submit it to your Town Contact.

2. Health & Safety Contractors Orientation

3. Town of Sylvan LakeHealth and Safety Policy The Town of Sylvan Lake has an Employee Health and Safety Policy. Overall, the Policy indicates that the Town is committed to a strong safety program that protects its staff, its property and the public from accidents. However, in order for the program to succeed it requires Managers, Supervisors, Workers and Contractors to all be responsible and accountable for the overall safety initiatives. Complete and active participation by everyone, everyday, in every job is necessary for the safety excellence the municipality expects. An injury and accident free workplace is our goal. In order to meet this goal the Town of Sylvan Lake, meets or exceeds the Alberta Occupational Health and Safety Act, Regulation & Code. (NOTE: this is not the actual Town Policy as it is written, but a summary of the key points identified within the Policy)

4. Contractor Responsibilities • Promote health and safety awareness. • Cooperate with the municipality in all matters of health and safety. • Follow safe work practices and procedures. • Comply with all municipal safety requirements. • Advise the appropriate municipal personnel of any safety matters that may impact on the operations of the municipality. • Provide the municipality with a copy of the contractors/contract services health and safety program as applicable to the job. • Set a good example. • Conduct regular inspections of your work area.

5. Town Safety Rules and Regulations(applicable to Contractors) • Every contractor will adhere to the Alberta Occupational Health and Safety Act, Regulation and Code. • Cleanliness and order will be practiced in all work areas and at all times. • Fighting, wrestling or horseplay is NOT PERMITTED by anyone performing work for the Town.

6. Town Safety Rules and Regulations(applicable to Contractors) 4. Violent Acts, Harassment (of any form) and Bullying will NOT BE TOLERATED and will result in termination of contract. • Possession or use of intoxicating liquor or drugs while performing work for the Town, is STRICTLY PROHIBITED and will result in termination of contract. 6. All cautionary, safety and warning signs are posted for a reason and must be abided by. 7. Contractors are required to comply with the personal protective equipment requirements as determined by Alberta Occupational Health & Safety or as identified on a Material Safety Data Sheet for any controlled products being used.

7. 8. Only qualified persons will operate equipment they are competent to operate. 9. Immediately report damage of Town Property, Town tools and/or equipment to your Town Contact. 10. Report and record all unsafe conditions, incidents, injuries and near misses and submit a copy of the report/record to the Town Health and Safety Coordinator. 11. In the event of an emergency evacuation no entry into the building/worksite is permitted until directed to do so by Emergency Personal. Town Safety Rules and Regulations (applicable to Contractors)

8. Occupational Health & Safety Legislation The Town of Sylvan Lake requires that all contractors are familiar with, and comply with the requirements outlined in the Alberta Occupational Health & Safety Act, Regulation & Code.

9. All contractors, unless otherwise identified within your contract, must maintain their account in good standing with the Workers' Compensation Board. • The Town will randomly request clearances from the WCB to ensure contractor accounts are current.

10. Identification of Hazards or Unsafe Conditions If you identify a potential hazard or unsafe condition that may affect the safety of yourself, one of your employees or a Town Employee, STOP and immediately notify your Town Contact who will have the condition remedied to prevent an incident from occurring.

11. Personal Protective Equipment Depending upon the location within the Town that your services have been contracted for, there may be site specific personal protective equipment requirements. You are requested to discuss these PPE requirements with your Town Contact and comply with them at all times.

12. W.H.M.I.S If the work that you are performing requires the use of any controlled products, all applicable staff must have current W.H.M.I.S. Certification and must have received site specific training/instruction on the potential hazards associated with the products you are using.

13. Incident Reporting If you or one of your employees are involved in an incident while conducting work for the Town of Sylvan Lake, you must inform either your Town Contact or the Health and Safety Coordinator for the Town, with all facts surrounding the incident.

14. Emergency!!! CALL 9-1-1 FOR ALL EMERGENCIES

15. CONTRACTOR SAFETY AGREEMENT CONTRACTOR SAFETY AGREEMENT This Contractor Safety Agreement will be presented to all contractors who perform services on any Town owned, leased, or otherwise controlled premises. Before the Contractor begins performance of the contracted services a signed copy of this Agreement and the following information must be acknowledged. Do you have: Satisfactory Liability Insurance coverage  Yes Workers Compensation coverage  Yes WCB # A Town of Sylvan Lake Business License  Yes Certificate of Recognition  Yes C.O.R. #_________________ This Agreement is not intended to be an all inclusive, but rather a guide for the contractor. I hereby acknowledge that it is the responsibility of the Contractor to ensure that all safety rules and good safety practices including Occupational Health & Safety Regulations and the Town of Sylvan Lake’s Health & Safety Policy are followed when working on Town owned, leased, or otherwise controlled premises. The Contractor will provide the necessary safety equipment and perform the required services in such a manner as to eliminate the cause of personal injuries and accidents. Contractor Safety Agreement Acknowledgement The Contractor Safety Agreement has been read and its conditions are hereby accepted by the undersigned on behalf of the Contractor and its employees, agents, subcontractors, and subcontractor employees and agents. The undersigned assumes full responsibility to inform its employees, agents, and subcontractors about this Contractor Safety Agreement, and agrees that it will conform and will have all employees, agents, and subcontractors conform with this Contractor Safety Agreement at all times while on the premises controlled by the Town. It is further understood that any person not conforming to the Contractor Safety Agreement will not be permitted to perform services on such premises. It is further understood by the undersigned that compliance with this Contractor Safety Agreement is a continuing requirement and that in consideration of the undersigned accepting any contract to be performed on Town premises, the acceptance of and compliance with theses conditions will be automatically continued from job to job unless written notice revoking such acceptance is given by the undersigned to the Town, to which this Contractor Safety Agreement was originally submitted. CONTRACTOR TOWN OF SYLVAN LAKE Company Name Received by Contractor’s Signature Verified By: Print Name Signature: Title Date: Date We thank you for taking the time to view the Town of Sylvan Lake’s Health & Safety Contractor Orientation . To download the Contractor Safety Agreement, please find the link located above this slide presentation. Submit your completed Agreement and related documentation to your Town Contact. SAMPLE By signing the Contractor Safety Agreement, you are verifying that you understand the contents of this Contractor Safety Orientation, and agree with the requirements. Thank you.