Division I Athletics Personnel

1. Division I Athletics Personnel 2011 NCAA Regional Rules Seminar Charnele Kemper Leeland Zeller

2. Session Overview • New Legislation. • Graduate Assistant Coaches. • Undergraduate Assistant Coaches. • Strength and Conditioning Coaches. • Noncoaching Staff with Sport Specific Responsibilities. • Recruiting Coordination Functions. • Off-Campus At Any One Time.

3. NewLegislation

4. Proposal No. 2009-19-B • Women’s Sand Volleyball. • Limit on Number of Coaches: 2 • Limit on Off-Campus Recruiters: 2 • Effective: August 1, 2011.

5. Proposal No. 2010-14 • FBS and Women’s Rowing – Graduate Assistant Coach. • May receive cash to cover unitemized expenses. • During travel and practice for NCAA championships or bowl games. • Same amount as provided to student-athletes. • Effective: August 1, 2011.

6. Proposal No. 2010-15-B • Consultant, Promotion or Endorsement for Events or Entities Related to Prospective Student- Athletes. • Staff may not: • Serve as a consultant for an event that primarily involves prospective student-athletes. • Endorse an event that primarily involves prospective student-athletes.

7. Proposal No. 2010-15-B (cont.) • Consultant, Promotion or Endorsement for Events or Entities Related to Prospective Student-athletes. • Staff may not: • Promote or endorse a prospect’s team or coach. • Promote or endorse an athletics facility that is primarily used by prospects. • Effective: January 15, 2011.

8. Proposal No. 2010-17 • FBS – Graduate Assistant Coaches. • Increases the limit on the number of coaches from two to four. • Effective: August 1, 2012.

9. Proposal No. 2010-19 • FBS – Weight or Strength Coaches. • Not more than five may work with football in any capacity. • Including: • All workouts (required and voluntary). • Practices and game-related activities. • Effective: August 1, 2012.

10. Proposal No. 2010-21 • Off-Campus Recruiters at Any One Time – Sports Other Than Basketball. • June, July and August. • Replaced coach is not required to return to campus, provided: • Not more than the permissible number of off-campus recruiters engage in recruiting activities each day. • Effective: January 15, 2011.

11. Proposal No. 2010-31 • Communication After Commitment. • Restrictions on the forms and frequency of communication no longer apply beginning the calendar day after: • The PSA signs a National Letter of Intent (NLI) or the institution's written offer of admission and/or financial aid; or • The institution receives a financial deposit in response to the institution's offer of admission. • Effective: August 1, 2011.

12. Bylaw 11.01.3 Graduate Assistant Coaches

13. Graduate Assistant Coaches • Bowl Subdivision Football and Women’s Rowing. • Qualifies for appointment as graduate assistant under institutional policies. • In FBS, received first baccalaureate degree or exhausted eligibility within the previous seven years. • Graduate student enrolled in at least 50% of regular program. • Exception for final term. • Exception for midyear replacement.

14. Graduate Assistant Coaches (cont.) • Bowl Subdivision Football and Women’s Rowing. • Compensation limited to value of a full grant-in-aid for a full-time student, based on resident status. • May provide summer financial aid. • Exception for financial aid administered outside the institution. • Exception for compensation outside the institution during academic year; no institutional arrangement.

15. Graduate Assistant Coaches (cont.) • Bowl Subdivision Football and Women’s Rowing. • Institution may arrange non-coaching employment during the summer. • Limited to two years per institution. • Exception for 24/36 hours. • May accept employment benefits available to all employees.

16. Case Study - James • James is appointed in January as a football graduate assistant after a previous graduate assistant leaves for another position. • He is not able to enroll in a regular term until the next fall. • James enrolls in a summer class and receives aid from athletics. • He also works for athletics facilities management.

17. Case Study - James • Once fall practice begins, James receives additional compensation for coaching duties before the fall term begins. • After two years, James wishes to continue as a graduate assistant but he has only completed 22 semester hours.

18. Case Study - James • Is it permissible for James to work as a graduate assistant in the spring? • Yes, provided he is accepted for enrollment in the next regular term. • If yes, may James be compensated for his work in the spring? • Yes, provided the previous graduate assistant did not receive the full allotment for the academic year.

19. Case Study - James • May James receive financial aid to attend summer school? • Yes. Staff interpretation 3/31/1989. • May James work for the athletics department during the summer (other than coaching)? • Yes, provided compensation is for work performed at a going rate. Official interpretation 9/16/1993.

20. Case Study - James • May James receive additional compensation for coaching duties during preseason practice? • No, the limit on compensation for coaching is the value of a full grant-in-aid for the academic year. Staff interpretation 5/15/1991. • May the institution submit a progress toward degree waiver in an effort to allow James to continue for a third year? • No. Staff interpretation 4/9/1993.

21. Bylaw 11.01.4 Undergraduate Assistant Coaches

22. Undergraduate Assistant Coaches • Exhausted eligibility or permanently injured. • Enrolled full time: • At institution where most recently participated. • In first baccalaureate degree program. • May receive financial aid and expenses that could be received as a SA.

23. Undergraduate Assistant Coaches (cont.) • May not contact or evaluate prospective student- athletes off campus or scout off campus. • No recruiting coordination functions.

24. Case Study -- Colleen • Colleen is a women’s volleyball SA. During the summer after her junior year, she plays on the professional beach tour. • She receives a significant amount of prize money and is not reinstated. • Colleen returns for the next fall term and enrolls full time.

25. Case Study -- Colleen • True or False: Colleen may be designated as an undergraduate assistant coach. True. Permanent loss of eligibility is treated the same as exhausting eligibility for this purpose.

26. Bylaws 11.7.2.1.1, 11.7.3.1.1 and 11.7.4.2.1 Strength and Conditioning Coaches

27. Strength and Conditioning Coaches A strength and conditioning coach may conduct flexibility, warm up and physical conditioning activities during the following times: • Prior to games; • Prior to or during practice; and • Prior to or during other organized activities.

28. True/False No. 1 A strength and conditioning coach is considered a noncoaching staff member. False. A strength and conditioning coach is a noncountable coach.

29. Case Study - Scott • Scott is a strength and conditioning coach for football at Dash College. • Scott works with SAs during conditioning sessions and leads the team’s warm ups prior to practice and competition. • On occasion, Scott also attends film sessions with SAs to critique their technique. • Coach Jenner would also like Scott to attend coaches meetings to provide advice regarding depth charts.

30. Case Study - Scott • Is it permissible for Scott to attend the film sessions and critique the SAs technique? • No, if Scott engages in other activities for a sport (other than strength and conditioning), he must be designated as a countable coach.

31. Case Study - Scott • Is it permissible for Scott to attend coaches meetings and provide advice regarding depth charts? • No. Only countable coaches and noncoaching staff members with sport specific responsibilities may attend coaches meetings.

32. Bylaw 11.7.1.1.1.1.1 Noncoaching Staff Members with Sport Specific Responsibilities

33. Case Study - Kim • Kim is the director of operations for Dash College’s softball team. • Kim is a retired college coach. Many SAs call her coach and she is listed in the media guide as “Coach K.” • Kim’s duties include arranging team travel, checking class attendance and analyzing video. • Occasionally, Kim throws batting practice. • Kim also assists the strength and conditioning coach with pregame warm-up activities. • Kim sits in the dugout during games and signals in plays to the team when directed by the head coach.

34. Case Study - Kim • Is it permissible for Kim to be referred to as coach in the media guide? • No. Noncoaching staff members cannot be identified as coaches.

35. Case Study - Kim • Is it permissible for Kim to arrange team travel, check class attendance and analyze video? • Yes, these are common duties for noncoaching staff members with sport specific responsibilities.

36. Case Study - Kim • Is it permissible for Kim to occasionally throw batting practice? • No. Noncoaching staff members may not engage in any on-field activities, even if no skill instruction is provided. • May Kim attend practice? • Yes. Kim may attend practice to observe or perform administrative duties.

37. Case Study - Kim • Is it permissible for Kim to assist the strength and conditioning coach with pregame warm-up activities? • No. Kim may not participate in any on-field activities. If Kim assists with pregame warm-up activities, she must be designated as a countable coach.

38. Case Study - Kim • Is it permissible for Kim to sit in the dugout during games? • Yes. Staff interpretation 11/19/1997. • Is it permissible for Kim to signal in plays at the direction of the head coach? • No. Signaling of plays is generally considered a coaching activity. Permissible for managers to do at direction of coaching staff.

39. Bylaw 11.7.1.2 Recruiting Coordination Functions

40. Recruiting Coordination Functions • Must be performed by countable coaches (head or assistant), except routine clerical tasks. • Activities involving athletics evaluations and/or selection of PSAs; and • Telephone calls to/from PSAs, PSAs’ parents or legal guardians or coaches.

41. True/False No. 1 A director of operations may call a high school coach to request a PSA’s academic transcript. False. Noncoaching staff members may not call a PSA’s coach for any reason.

42. True/False No. 2 An institution’s academic advisor may call a high school counselor to request a PSA’s academic transcript. True. Telephone calls to academic authority at PSA’s high school to discuss academic issues is not a recruiting coordination function. Staff interpretation 3/18/2011.

43. True/False No. 3 A director of operations may call a high school counselor to request a PSA’s academic transcript. True. Telephone calls to academic authority at PSA’s high school to discuss academic issues is not a recruiting coordination function. Staff interpretation 3/18/2011.

44. True/False No. 4 An institution’s football staff secretary may call a high school to obtain information regarding the high school team’s practice schedule. True. Routine clerical tasks are exempted from the legislation. Clerical staff may not engage in any recruiting conversation and may not be involved in any activity involving selection of PSAs.

45. True/False No. 5 A director of operations may call a high school to obtain information regarding the high school team’s practice schedule. False: If the activity has been designated as a routine clerical activity, then activity should be performed by clerical staff members.

46. Recruiting Coordination Functions Exceptions • Graduate Assistant Coaches. • Rowing and Bowl Subdivision Football only. • May not contact or evaluate PSAs off-campus. • May make or receive calls to/from PSAs if coach has passed certification exam.

47. Recruiting Coordination Functions Exceptions – Phone Calls Noncoaching staff or noncountable coaches may call: • After NLI signing or other written commitment. • After the calendar day document is signed. • After receipt of financial deposit. • Current Rule: Only on or after May 1. • Effective 8/1/2011: Day after receipt regardless of date.

48. Recruiting Coordination Functions Exceptions – Phone Calls Noncoaching staff or noncountable coaches may call: • In conjunction with official visit. • During associated transportation and actual visit. • For camp or clinic logistical issues. • No recruiting conversation or solicitation to attend.

49. Bylaw 11.7.4.3 Off-Campus Recruiting At Any One Time

50. General Rule • One coach may leave campus before another coach returns, as long as total number of coaches recruiting at any one time does not exceed the permissible number. • Replaced coach must complete recruiting activities before another coach may begin. • Replaced coach must return to campus before additional recruiting occurs.