LYNNWOOD GLEN RESIDENTS ACTION GROUP

1. LYNNWOOD GLEN RESIDENTS ACTION GROUP ANNUAL GENERAL MEETING TUESDAY 3 NOVEMBER 2009 TODD HALL, St ALBAN’S COLLEGE

2. AGENDA • Opening • Welcome and apologies • Minutes of the previous AGM • Chairperson’s Report • Financial Report • Ward Councilor Report – Prof. Baker • Metro & SA Police • Constitution • Election of new EXCO

3. AGENDA (Continued) FEEDBACK ON: • Lynnwood Junction • Menlyn Node • Closure – Lynnwood Glen East and West • Greater Menlyn Node • Menlyn Maine • New Matters • Date of next meeting • Thanks and closure.

4. HOUSE RULES • Please switch off cellular telephones. • Time is short – please keep questions short and to the point. • If there are serious issues, please discuss them afterwards or send us an e-mail to: TheLGRAG@gmail.com. Our Website is: www.lgrag.wordpress.com

5. Contact particulars • Website: www.lgrag.wordpress.com • E-mail: TheLGRAG@gmail.com • Fax: 086 616 2363. • Tel. (Please remember that this is the Secretary’s private number and you are requested to respect it): 012 361 3703. • Address: 72 Delaware Street, LWGlen. • PLEASE ENSURE THAT WE HAVE YOUR CORRECT CONTACT PARTICULARS.

6. APOLOGIES • Any apologies to be noted?

7. Minutes of the previous agm • Read • Any comments? • Proposed by? • Seconded by ?

8. Chairperson’s report New EXCO elected in 2008: • Chairperson – Stef Grobler • Vice-Chairperson – Faan Geyser • Secretary – Dave Harcourt • Treasurer – Arthur Dyer • Liaison – Dave Rogers • Legal Issues – Inneke Handley Co-opted members: • Dr. Chris Semmelink • Mr. Dawie Bezuidenhout

9. THANKS TO PREVIOUS EXCO • Mr. Pieter Korkie • Dr. Chris Semmelink • Mr. Dawie Bezuidenhout • Mr. Jan Diepeveen • Ms. Doreen Wilson.

10. ACTIVITIES DURING 2009 • Regular meetings held • Applications for rezoning • Objections to applications for rezoning • Illegal business operations • Threats to quality of life in Lynnwood Glen • Rights & obligations of residents • General comments on the future.

11. Financial report Report by Arthur Dyer • Necessity to fund the operations of the LGRAG. • Voluntary contributions by residents. • R50.00 per household per annum. • Income and expenditure. • Questions.

12. Financial report (Cont.) • The necessity to fund the LGRAG activities is becoming more apparent, judging by the increasing influx of business operations into our residential suburb. • The money is not required to fund the day to day operations of the group, and in fact no money has been drawn from the account. The Exco members have absorbed day to day costs such as postage, stationery, printing etc

13. Financial Report (cont.) • We will in all probability be faced with some form of litigation sometime in the future if we intend to take a stand against the blatant disregard of the rezoning by-laws and procedures, both by the council and developers.

14. Financial report (cont.) • Up until now we have asked residents attending the AGM to contribute R30 towards the LGRAG. • We would propose that this be increased to R50 and should be applicable to all rate payers in the area, not just those attending the AGM. Ad hoc voluntary contributions will also be appreciated and put to good use. Without the support from all the residents of Lynnwood Glen we will be facing a huge uphill battle if recent trends to commercialise our suburb continue.

15. Income statement • Opening balance as at August 2008 - R7 184.80  • Income: • Contributions at AGM (2008) - R1 380.00 • Contributions since 2008 - R 60.00 • Interest accrued to date - R 239.30

16. Income statement • Expenditure R0.00 • Bank Balance as at 27th October 2009 R8 864.10

17. Report by ward councilor Ward Councilor: Professor Duncan Baker • Matters of mutual interest • Tshwane Metro Council issues.

18. Report by south african police Director Wiese, Station Commissioner, Brooklyn • Issues of public safety • Crime statistics • Community Police Forum • Responsibilities of residents • Crime prevention issues • Questions

19. Metropolitan police report • Address by Metro Police on matters of traffic and related issues such as illegal squatting and contraventions of Municipal by-laws • Rights and responsibilities of residents • Noise and noise abatement • Contact numbers • Complaints • Questions

20. Proposed constitution Chairperson presents a proposed new Constitution for: • Discussion • Amendments • Adoption.

21. Proposed constitution • Article 1: Name. • Article 2: Mission. • Article 3: Objectives. • Article 4: Membership. • Article 5: Appointment & Governance of EXCO. • Article 6: Functions of EXCO. • Article 7: General Meetings. • Article 8: Material Decisions. • Article 9: Dues & Fees.

22. Election of new executive Vice-Chairperson, Faan Geyser to deal with election of new EXCO • Chairperson • Vice Chairperson • Secretary • Treasurer • Liaison • Legal

23. feedback • Lynnwood Junction – Dawie Bezuidenhout • Menlyn Node – Dr. Chris Semmelink • Closure Issues: East – Faan Geyser; West – Dave Rogers. • Menlyn Maine – Prof. Duncan Baker.

24. Lynnwood junction • Mr. Dawie Bezuidenhout • Mr. Jeanne Jordaan – Atterbury Properties

25. Closure issues • Lynnwood Glen East – Mr. Faan Geyser • Lynnwood Glen West – Mr. Dave Rogers

26. Menlyn maine • Professor Duncan Baker – Ward Councilor for Ward 46.

27. MENLYN & MENLYN NODE2009 ChrisSemmelink

31. New matters • New Matters raised • Date of next meeting • Thanks • Special word of thanks to St. Albans for the may years of support and providing a venue for meetings. Applause please. • Closure.