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Student Database Changes 2011-12. Presenter: Dr. Ruth S. Jones June 2011. Agenda. Element Format, Survey Periods, Formats, Wording Changes Throughout Changes by Format Appendixes Elements – Deleted, Optional & Other Edits Local ID Lookup (Not covered: Staff Database, WDIS, details).
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Student Database Changes 2011-12 Presenter: Dr. Ruth S. Jones June 2011
Agenda • Element Format, Survey Periods, Formats, Wording Changes Throughout • Changes by Format • Appendixes • Elements – Deleted, Optional & Other • Edits • Local ID Lookup • (Not covered: Staff Database, WDIS, details)
Element Format • New format • Access • ADA compliant • Excel available • Description of change
Survey Periods • No surveys added or deleted. • Survey 7 – send all ELL students who will take CELLA. • Survey Dates – see handout.
Formats • Deleted three formats. • Department of Juvenile Justice Student Entry Assessment • Department of Juvenile Justice Student Exit Assessment • Exceptional Student Program • Six elements moved to Exceptional Student format.
Wording Changes Made Throughout • “Vocational” changed to “Career and Technical Education” (CTE) • “Referral” changed to “Resultant”
Career and Technical Education Student Course • Grade Level • Added 06-08. Submit for 06-12. • Added existing element – Career and Professional Academy Identifier.
Career and Technical Education Teacher Course • No changes
DJJ Student Entry and Exit Assessments • Formats deleted.
Dropout Prevention Program Data • Deleted Teenage Parent Program – Birth Weight of Child • Element may be kept at local level but is optional.
English Language Learners Information • No changes
Exceptional Student • Six elements moved to this format from Exceptional Student Program format. • Exceptional Student Placement Status • Exceptional Student Referral Reason • Evaluation Completion Date • Exceptional Student Placement Date • Exceptional Student Eligibility Determination Date • Date of Consent for Evaluation
Exceptional Student - Continued • Added new element - Exceptional Student 60-Day Exception. • Codes N, Y and Z.
Exceptional Student Program • Format deleted. • Six elements moved to Exceptional Student format.
Federal/State Compensatory Project Evaluation • Federal/State Project Area and Model • Deleted code 08 in positions 3-4.
Federal/State Indicator Status • Added four new elements. • Bullied or Harassed – Disability • Bullied or Harassed – Race • Bullied or Harassed – Sex • School Related Arrest • Codes N, Y & Z for Bullied or Harassed. • Codes N & Y for School Related Arrest. • Deleted Career Academy Participant.
McKay Prepayment Verification • FEFP Program Number • Added codes 101-103, 130 and 300 for Section 504 students.
Prior School Status/Student Attendance • No changes.
School Environmental Safety Incident Report • Drug Description • Added code N.
Student Assessment • Also submit for all Advanced Placement and International baccalaureate Program exams. • Test Name – added values APT & IBP.
Student Course Schedule • Reading Intervention Component • Added code E.
Student Course Transcript Information • School Number, Where Credit Earned • Added code 9900. • School Year – Record Submission • Removed key field designation but it functions like a key field due to edit 30. • Course, State Subject Area Requirements and Course Substituted, State Subject Area Requirements • Added codes A1, BI and GE.
Student Course Transcript Information - Continued • Added new element – Course Assessment Status • Codes A, B, C, D, E and Z. • Plan to add code F.
Student Demographic Information • No changes.
Student Discipline/Resultant Action • Incident, Date • No longer a key field. • Added new element - Zero-Tolerance: Expulsions • Codes N, Y and Z.
Student End of Year Status • Deleted Career and Technical Education Academic Disadvantaged.
Student Transportation • No changes
Teacher Course • No changes.
Title I Supplemental Educational Services (TI SES) • Deleted six elements. • TI SES – Achievement Goals – Reading/Language Arts • TI SES – Achievement Goals – Math • TI SES – Achievement Goals – Science • TI SES – Achievement Goals Mastered – Reading/Language Arts • TI SES – Achievement Goals Mastered – Math • TI SES – Achievement Goals Mastered – Science
Appendixes • Revised wording in names or definitions. • Colleges (Appendix F) • Incident reporting (Appendix P) • Transportation membership category (Appendix U) • Revised course lists. • NCLB core courses (Appendix R) • Class size core courses (Appendix S) • AP, IB and AICE courses (Appendix V) • ELL FTE eligible courses (Appendix DD)
Appendixes (continued) • Added tests and sub-tests. • Test Names (Appendix I) • Test Subject Content Codes (Appendix L) • Available later. • TI SES Service Providers (Appendix T) – available in September 2011. • CAPE Academies (Appendix Y). • 2010-11 codes replaced with 2011-12 codes. • Industry Certification Identifier (Appendix Z)
Appendixes (continued) • Appendix deleted. • Class Size Average Algorithm for Grade Groupings (Appendix AA) • To be further revised. • Virtual Instruction Providers (Appendix CC) • New appendix. • Vaccine Status and Date (Appendix EE)
Deleted & Optional Elements • Career Academy Participant • Career and Technical Education Academic Disadvantaged • Title I Supplemental Educational Services • Achievement Goals • Achievement Goals Mastered • Teenage Parent Program – Birth Weight of Child - Optional
Other Element Changes • Health Examination, School Entry – added code V. • Career Pathways Student Participant – added to FASTER format. • Added Migrant Tracking use type to • District Number, Where Credit Earned • School Number, Where Credit Earned
Edits • Changes to edits are listed in the comments embedded in the mainframe programs available at NWRDC.
Local ID Look-up • Coming soon. • CICC menu at NWRDC. • Enter Student Number Identifier, Local to find the Student Number Identifier, Florida for a student.
Contact Information • Ruth S. Jones, Ph.D. • Education Information Services • Ruth.Jones@fldoe.org • (850) 245-9577