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Successful Partnerships for Authority Control

Successful Partnerships for Authority Control. Ann Kebabian, Colgate University Martha Rice Sanders, HELIN Consortium Cecilia Piccolo Tittemore, Dartmouth College. May 17 - 20, 2009. Getting going in Authority Control in your MILLENNIUM system. One-time database cleanup Load tables

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Successful Partnerships for Authority Control

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  1. Successful Partnerships for Authority Control Ann Kebabian, Colgate University Martha Rice Sanders, HELIN Consortium Cecilia Piccolo Tittemore, Dartmouth College May 17 - 20, 2009

  2. Getting going in Authority Control in your MILLENNIUM system • One-time database cleanup • Load tables • Indexing [names and subjects] • Match points • Other database cleanup possible

  3. Topic: source of authority records for in-house cataloging • Colgate: MARCIVE + local download from OCLC and LC • Dartmouth: LTI Authority Express (AEX) • HELIN: Backstage + local download from OCLC

  4. Topic: headings control for new in-house cataloging • Colgate: MILCAT headings reports and OCLC/LC • Dartmouth: LTI AEX • HELIN: MILCAT headings reports and Backstage

  5. Topic: headings control for new batch-loaded cataloging • Colgate: MARCIVE for some batch files • Dartmouth: LTI AEX for some batch files • HELIN: Backstage for some batch files

  6. Topic: authority record maintenance (changes or deletes) • Colgate: MARCIVE • Dartmouth: LTI Authority Update Processing (AUP) + NACO • HELIN: Backstage

  7. Cancelled Authority Records

  8. Topic: bibliographic record maintenance when ARs change • Dartmouth: LTI AUP service • HELIN: III AACP • Colgate: III Automatic Authority Control Processing (AACP)

  9. Marcive adds former heading to AR

  10. Backstage adds former heading to AR

  11. AACPReports

  12. SomeAACP changes are incorrect

  13. Topic: protecting local data in authority records • Dartmouth: all local data are contributed via NACO • HELIN: marking x-refs with 2nd indicator “9” • Colgate: special III load table + 691 field

  14. Locally edited AR

  15. Topic: working with a vendor to achieve best results • Colgate: local options and customization • Dartmouth: new data formats: genre headings • HELIN: partnering for a better product

  16. Special Considerations: • Dartmouth: maintenance of data parity • HELIN: consortium coordination • Colgate: Authority records in “Next-gen” interfaces??

  17. Contact Information: Ann Kebabian, Colgate University akebabian@mail.colgate.edu Martha Rice Sanders, HELIN Consortium msanders@etal.uri.edu Cecilia Tittemore, Dartmouth College cecilia.tittemore@dartmouth.edu

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