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2013 NDE Data Conference

2013 NDE Data Conference. Student Grades, SOOO Much Data Pam Tagart & Kathy Heskett Data, Research & Evaluation. Session Agenda. Student Grades Overview Student Grades Template Changes/Clarification Staff Reporting Changes A ffecting Student Grades

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2013 NDE Data Conference

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  1. 2013 NDE Data Conference Student Grades, SOOO Much Data Pam Tagart & Kathy Heskett Data, Research & Evaluation

  2. Session Agenda Student Grades Overview Student Grades Template Changes/Clarification Staff Reporting Changes Affecting Student Grades Student Grades Validation and Verification Reports Instructional Units Use of Data Due Dates and Data Changes Calendar Questions & Answers

  3. Student Grades Overview • All Students PK-12, B-21 • All Courses Completed • For High School Courses only those for High School Credit including dual credit. • Grades Earned for students in Grades 9-12 • Report 0 for PK-8 • Connection to NSSRS Staff Reporting

  4. Student Grades Template Changes/Clarification School of Membership Semester Code Section code, no change in requirements, possible changes in vendor extract.

  5. School of Membership School Number [Student Grades:Location Code (2)] For most students, the School of Membership is the school where the student is enrolled for the majority of their instruction. For students attending a program (e.g. focus, Rule 18, ESU or alternative programs), the School of Membership is the school where the student would be enrolled either due to residence in the district or due to assignment.

  6. Semester Code • Issues with duplicate records (i.e. Quarter classes) • Issues determining “class” from Section Code • Created more options for semester code and • Use of the system generated section code or district/system generated code that remains the same for every reporting period for that class.

  7. Semester Code • Semester[Student Grades:Supplementary Course Differentiator (22)] • Removed all current codes (0, 1, 2, 3, 4) • New Coding • Year-long • Semester • Quarter • Trimester • Hexter • Summer school

  8. New Semester Codes

  9. Staff Reporting Changes Affecting Student Grades • Postsecondary Staff • Don’t report in NSSRS Staff Reporting • Yes report NDE Staff ID in Student Grades • Controlling District = 00-0000 • Distance Learning Staff from Sending District • Don’t report assignment in NSSRS Staff Reporting at Receiving District • Yes report NDE Staff ID in Student Grades • Controlling District = County District Number for District sending distance learning.

  10. Student Grades ReportingEarly Childhood • 180000 – Self Contained Classroom  Staff reported as P-1160 (regular early childhood Teacher) or 7-1160 (SPED early childhood teacher) or M-1160 or T-1160AND if the students have a Programs Fact Template– Early Childhood   EC-XXXXX OR • *180005 – Home-Based Program (Non-Sped) Staff reported as P-1160 (regular early childhood Teacher) OR • *194000 – Special Education In-Home Setting Staff reported as 7-1160 (sped early childhood Teacher) *The Home Based course descriptions are inclusive of teaching/coaching parents and families of young children birth to kindergarten eligible entrance age in the child's home.

  11. Student Grades Reporting Students Age 18-21 Special Education students age 18-21 should be participating in one or both of the following courses: • 192000 Special Ed Functional Skills and Activities • 192015 Special Education Independent Living AND • The students should also be receiving academic instruction using the SPED Course codes or regular courses from Course Codes and Clearing Endorsements

  12. Course Reporting Examples • Examples • Year-long Algebra I course 110300, same teacher • First semester grading: semester code S1, section code 1A2B3C4D, Grade B • Second semester grading: semester code S2, section code • 1A2B3C4D, Grade A • Year-long Algebra I course 110300, different teacher • First semester grading: semester code S1, section code 1A2B3C4D, Grade B, Mrs. Smith’s NDE Staff ID • Second semester grading: semester code S2, section code • 1A2B3C5E, Grade A, Mr. Green’s NDE Staff ID

  13. Course Reporting Examples • Examples • Block Schedule Chemistry II 130302, same teacher • First semester grading: semester code Q1, section code 1234ABCD, Grade B • Second semester grading: semester code Q2, section code • 1234ABCD, Grade A

  14. Issues Student Grades Records Reported in wrong location (all student grades records reported in one school) Student Grades would not load due to NDE Staff ID for person not appropriately endorsed to teach and grade (i.e. only holds a substitute teaching certificate) Not all teachers in NSSRS Staff Reporting were on a Student Grades template for a Student

  15. Student Grades Validation/Verification Reports

  16. NSSRS Validation Errors

  17. Student Grades Verification ReportsStudent

  18. Student Grades Verification ReportsStaff

  19. Instructional Units • Rule 10 Statement of Assurances • May be added for 2014-2015 • Manually Validate Rule 10 requirements during Approval and Accreditation Visits • Nonpublic systems continue to report Curriculum - will get Instructional Units report.

  20. Use of Data • Directory Search • Data Reporting System • State of the Schools Report • Career Education Programs of Study http://www.education.ne.gov/NCE/Accountability/ POSMEMO.pdf • Program Monitoring, State and Federal Reports • Ad Hoc requests • Internal NDE staff • External (i.e. press, Legislature)

  21. Due Dates and Data Changes Need to make changes BEFORE the Audit Window Close Date and you have already approved?Contact the NDE Helpdesk at 888-285-0556 or nde.helpdesk@nebraska.gov Need to make changes AFTER the Audit Window Close Date?Requests to change data, after the Audit Window Close Date, require submission of “Request to Submit Data Late or Make Data Changes” available within the Consolidated Data Collection.

  22. NSSRS Student Reporting Calendar Data Manager – Administrator Approval always required on the Audit Window

  23. 2013-2014 Instructions and Calendars http://www.education.ne.gov/nssrs/Resources.html 2013-2014 Student Template Instruction Manual 2013-2014 NSSRS Calendar 2013-2014 Staff Instruction Manual 2013-2014 Course Codes and Clearing Endorsements Guidance for Reporting Student Grades Version 3.0.0

  24. Thank you for coming!Questions?

  25. Help • NDE Helpdesk • nde.helpdesk@nebraska.gov • 888-285-0556 • Pam Tagart • pam.tagart@nebraska.gov • 402-471-4735 • Kathy Heskett • kathy.heskett@nebraska.gov • 402-471-4738

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