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Missouri Department of Transportation

Missouri Department of Transportation. Realty Asset Management Plan Presented by – Nathan Briggs. Background. MoDOT … Owns an ever-increasing portfolio of real estate and its value is as follows: Right of Way- $1,908,752,202 (399,091 acres) Excess - $9,016,558 (1,441 acres, 725 parcels)

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Missouri Department of Transportation

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  1. Missouri Department of Transportation Realty Asset Management Plan Presented by – Nathan Briggs

  2. Background MoDOT … • Owns an ever-increasing portfolio of real estate and its value is as follows: • Right of Way- $1,908,752,202 (399,091 acres) • Excess - $9,016,558 (1,441 acres, 725 parcels) • Capitol Improvements - $184,637,724 (land and improvements)

  3. Background (cont.) MoDOT’s . . . • Responsibility to the public for stewardship of this investment has been the focus of several external groups • State Auditor’s office • Legislature • Blue Ribbon Panel • Various newspaper articles

  4. Background (cont.) MoDOT . . . • Determines if it has a current or future need for the property, and if not, the department leases/disposes of it . . .

  5. Revenue from Disposals • FY 2000 Disposals – 171 parcels, $1,347,000 • FY 2001 Disposals – 104 parcels, $2,629,000 • FY 2002 Disposals – 80 parcels, $1,138,000 • FY 2003 Disposals – 179 parcels, $1,551,000 • FY 2004 Disposals - 149 parcels, $3,358,000

  6. Revenue from Leases • FY 2000 Leases - $813,500 • FY 2001 Leases - $978,035 • FY 2002 Leases - $947,441 • FY 2003 Leases - $994,213 • FY 2004 Leases - $628,574

  7. Challenges • Realty Asset Management has not been a top priority • Right of Way and Construction program is top priority • Legal changes that affect our procedures – • Statutory challenges • Appellate Court decisions • Policy Issues • Philosophical differences • Best price • Good neighbor • Balance

  8. FHWA Peer Review Recommendations • Full-time property manager to work with districts • Conduct a business process review for approving disposals and leases • Central Office coordinated training of process • Identify what is eligible • Develop marketing plans

  9. Property ManagementFocus Group Recommendations • Inventory database • Unified policies and procedures • Threshold parameters • Single point of coordination • Standard terminology and definitions • Education and advertisement

  10. Outcomes • Making property management a high priority • How – Chief Engineer directive; joint commitment of districts • Coordinated leadership • How – Nathan Briggs to assumed position February 1, 2004 • Establish disposal goals • How - • Inventory • How – Phase 1 budget approved for implementation of new inventory system and initial work has begun

  11. Outcomes (cont.) • Establish new disposal process • How – Short-term action plan including policy, checklists, flowchart; Long-term action plan will focus on developing new processes for more effective disposal • District threshold parameters • How – Districts are empowered for all disposals $50,000 or less if preset conditions are met.

  12. Outcomes (cont.) • Unified procedures • How – Create a current, unified procedures manual for real estate • Education • How – District visits to update on new procedures

  13. Inventory Functional Requirements • What will the application do? • Contain all realty asset data • Supply functionality to buy, sell and maintain realty assets • Image documents • Provide reporting • Retain history

  14. Inventory Project Staging • Phase I • Data tables and structure in place • Partial functionality • Anticipated completion calendar year end 2004 • Phase II • Full functionality • Begin by start of FY06

  15. Inventory Data Integration • Functions seamlessly with other existing systems • Transportation Planning • Right of Way Parcel Acquisition • SAM II

  16. Realty Asset Inventory Phase I • System enforces realty asset sold to be excess • System provides visibility to all realty transactions • Disposal transactions not “closed” until deed delivered

  17. Inventory Features • Web based using MoDOT’s Intranet • Universal and simultaneous access state-wide • Parcel driven • Parcels located via TMS Location Referencing System • Parcels split and sold in part

  18. Inventory Phase I Deliverables • GASB Parcel conversion • Property Inventory Record (PIR) conversion • Parcels • Transactions (disposals) • Realty Asset Sale Checklist • Contacts • Comments • Imaging of documents • Ease of reconciliation (financial and CI)

  19. Inventory Phase II Deliverables • Right of Way parcel acquisition interface • Building structures • Inspections • Leases • Environmental • Cultural • Arcview queries • Correspondence

  20. Questions

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