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Child Care Development Fund Intake Agent Services Grant Funded Solicitation #11-44

Child Care Development Fund Intake Agent Services Grant Funded Solicitation #11-44. Pre-Proposal Conference January 26, 2011 Steve Webb, IDOA Strategic Sourcing Analyst. Agenda. General Information Purpose of Solicitation Scope of Solicitation Key Dates Proposal Preparation

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Child Care Development Fund Intake Agent Services Grant Funded Solicitation #11-44

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  1. Child Care Development Fund Intake Agent ServicesGrant Funded Solicitation #11-44 Pre-Proposal Conference January 26, 2011 Steve Webb, IDOA Strategic Sourcing Analyst

  2. Agenda • General Information • Purpose of Solicitation • Scope of Solicitation • Key Dates • Proposal Preparation • Proposal Evaluation • Question and Answer Session

  3. General Information • Sign-In Sheet for Attendees • Sign-In Sheet and PowerPoint will be posted on the State’s Solicitation Website • Hold questions until the end of the presentation • All questions must be submitted in writing by Thursday, January 27th using Attachment C

  4. Purpose of the Solicitation • Select a vendor(s) to satisfy a state-wide need for intake agent services • Vendor should display comprehensive and innovative techniques that would streamline CCDF intake services • Bidders are encouraged to submit innovative proposals for addressing the program’s goals beyond the minimum requirements set forth in this solicitation and its attachments

  5. Scope of the Solicitation • Baseline for cost evaluation is $20 per active family case file per month • Historical data for active case counts by region and county (Oct-Dec 2010) can be found in Attachment I, Bidder’s Library • The State does not guarantee future spending at these levels • Contract Term: • two (2) years from the date of contract execution • possibility of one (1) two-year renewal • Total of four (4) years

  6. Scope of the Solicitation • Award will be by region (10 regions): Contractor must serve all counties within each region (SOW Section 4.2) • Attachment F, Region-specific form submission required for each region • County-specific information located in Attachment I, Bidder’s Library • Attachment D includes: • Overview and Organizational Background • Purpose – including contractor duties effective October 1, 2011 • General Contract Requirements • Detailed Contract Requirements

  7. Key Dates

  8. Proposal Preparation • Transmittal Letter • Use the templates provided for all answers • Attachment E (General Proposal Form) • Attachment F (Region-specific Form) • Attachment G (Cost Proposal) • Do not alter templates • Confidential information must be submitted separately in both hard and soft copy

  9. Proposal Forms(Attachments E&F) • General Proposal Form • Replies to general information from the Business & Technical Proposal sections • One per respondent • Region-Specific Form • Replies to region and county-specific information from the Technical Proposal • Form contains two sections; replies required for each applicable region and county *If attachments are necessary, please reference where they may be found

  10. Cost Proposal(Attachment G) • Must be returned in Excel (or compatible) format • Do not alter the template • Please fill out all fields • Respondent Name • Enter “NO BID” for regions you do not wish to bid • Enter the rate per active case file per month for regions you wish to bid

  11. Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Mandatory Requirements • Pass/Fail 2. Management Assessment/Quality (Business & Technical) • 80 points 3. Cost (Cost Proposal) • 20 points * 100 Total Points

  12. Additional Information IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact • http://www.in.gov/idoa/2467.htm Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. B. Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos C. See Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc • Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more M/WBE’s information http://www.in.gov/idoa/2352.htm E. Solicitation posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired solicitation number on left-hand side and click the link.

  13. Questions and Answers

  14. Thank You

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