Web-Based MAP Training 2012-2013

1. Web-Based MAP Training 2012-2013 Linda Schwab, School Data Support Specialist Steph Boyd, Assessment Coordinator

2. ProctoringWeb-Based MAPWBM

3. MAP Measures of Academic Progress • Computer based, adaptive assessment • Assesses student growth and the student’s • instructional level • Aligned with Colorado State Standards • Measured with a RiT score – increments of 10 • CCSD uses the Survey with Goals test • Each test takes about an hour to complete • Reading test has approximately 42 items • Language test has approximately 52 items • Math test has approximately 52 items • Science test has approximately 64 items

4. Required Testing • Math and Reading(three times a year) • Grades 2 – 7 All Students • (Language Usage and Science are optional) • Grade 8 Below Proficient, Special Education and GT • Grades 9 & 10 All Special Education Students • Grades11 & 12 Special Education (see your administrator) • Title One • All new students in a Title school are required to test Math and Reading within the first two weeks of Fall window.

5. Test Selection Best Practice: Do not allow student to choose test. Set the test when preparing a testing session to eliminate the opportunity for incorrect testing Elementary Schools Reading: MAP Reading 2-5 CO 2009 Math: MAP Math 2-5 CO 2009 Language Usage: MAP Language 2-12 CO 2009 Middle/High Schools Reading: MAP Reading 6+ CO 2009 Math: MAP Math 6+ CO 2009 Language Usage: MAP Language 2-12 CO 2009 Science*: MAP General Science 2-12 CO 2009 *See your School MAP Coordinator to ensure your school is licensed to test Science

6. No retesting students • Students who retest on MAP generally do not score higher and typically have a higher standard error of measure the second time. NWEA will throw away the score with the higher SEM. If you feel a need to retest a student, contact the School MAP Coordinator for guidelines. • Timelines/Windows/Test Schedule • Seasons are set by NWEA. A&E fits windows for testing for CCSD within those seasons designed to allow schools some flexibility. • CRF – Class Roster File • Students and teachers are pulled and linked from PowerSchool on the dates listed on the MAP Window Calendar. It is important to know these dates and have PowerSchool information as you wish to have your reports link students to teachers. • Data Pull • The MAP data is pulled from NWEA approximately every two weeks from NWEA and placed into the CCSD Data Warehouse. A few day after the pull, you will see the student scores appear in BObj reports.

7. Accommodations • All Students • MAP is a standardized assessment. With that in mind, it is very important that each student is given equal opportunity to the test. Testing accommodations are a key element for that opportunity • MAP is not a limited time test • If a student needs more time, pause test to resume and finish test later (or another day) • Calculator (appears on screen when allowed) • Reading a word • Proctor may read a difficult word to any student in math and science as long as no clues are given • Proctor may NOT read symbols or numbers

8. Accommodations • Special Education Students • Accommodation must be noted in IEP/504 • MAP is not a limited time test • If a student needs more time, pause test to resume and finish test later • or another day) • Signing directions for deaf students • Braille – notification due to A&E prior to CRF submission • Calculator (appears when allowed) • Simplify language and directions • Magnification devices • Noise buffers • Sticky notes for tracking as they move down the screen • Math Manipulative - counting dots, number lines, 100’s charts, counting beans • One on one setting accommodations: • Oral Presentation (Math and Science Only – (read text only no symbols or numbers) • Student reading test aloud to self (all subjects)

9. Web-Based MAP (WBM) • School Roles • Administrator • Instructor - • Proctor • Teachers will have both the roles of the Instructor and the Proctor • MARC – staff site – • As staff are added to the file, they will receive an email to guide them to the web page and giving them their login and temporary password • MSTC – student testing site

10. Who Can Proctor? • Best Practice – the person who knows the student best • Teachers • Teachers Assistants • MAP Coordinators • Administrators • MAP Techs • Learning Specialists

11. Proctor Guidelines • Required training • Required training forms • Required and Recommended items available in test room for proctor and students

12. Required training • MAP is a standardized assessment. With that in mind, it is very important that each student is given equal opportunity to the test. Consistent proctoring guidelines are a key element for that opportunity. • Each proctor will review the training materials provided by NWEA And Assessment & Evaluation • Video 1: https://nwea.adobeconnect.com/_a203290506/proctorquickstart/ • Video 2: https://nwea.adobeconnect.com/_a203290506/proctortools/ • A form will be available for the proctor to sign once the materials have been reviewed. • Schools are responsible to keep the signed forms for the current school year

13. Required materials • in testing room • MAP is a standardized assessment. As a standardized test, it is important that all students have the same directions and materials when testing. Required materials are key elements for that opportunity. • Directions written for students on board • Test Session Name and Password • NWEA MAP Preparing Students for Testing - Proctor Instructions to Students • Scratch paper and pencils at each computer • Office phone numbers to contact in case of emergency or questions

14. Recommended materials available in testing room • Clock • Testing/Do Not Disturb sign on door • Closed doors/windows for quiet environment • Optional additional directions written for students on board • Please find your seat and sit quietly until I read you the directions • When you are finished please raise your hand. • then you may: read a book, sit quietly until others • are finished,…

15. Testing Environment • Students and proctors will do better in an atmosphere that is conducive to testing. Here are a few suggestions to help: • Limited interruptions • Closed doors for a quiet environment • Closed window shades to eliminate glare on screens • Students take the test warm ups in their Lockdown Browser • Student directions are read prior to beginning the test (use the NWEA MAP Preparing Students for Testing - Proctor Instructions to Students • Student expectations are set prior to testing • Example: When a testing environment changed and the expectation was set that students were not allowed to talk in the testing room after completion of the test…one student’s RIT score jumped 20 points.

16. School Guidelines • Each school will have certain guidelines that will need to be followed for unique circumstances. Ask your school’s MAP Coordinator these questions prior to proctoring tests: • What do I do if there is a fire drill or power outage? • Where do I send a sick or disruptive student? • Who do I contact if I need a quick break? • What do I instruct students to do when they are finished testing?

17. Preparing for testing • It is very important to give each student an equal opportunity to test in a standardized environment. Testing environment is a key element for that opportunity • Do you have your test session prepared in the system? • Are there instructions written on the board for the students with the test session name and password for the test session? • Are scratch paper and pencils available? • Stagger the start times by a few seconds. This keeps from bogging down the system. • Is there paper in the printer to print the results page at the end of the session or do you have a form to write down the results?

18. Preparing for testing • It is very important to give each student an equal opportunity to test in a standardized environment. Testing environment is a key element for that opportunity • Are students comfortable using: • Mouse, keyboard, scroll bars, pop-up calculator • Have the students taken the warm ups? • Do the students know what do they do when they are finished testing, need a break or have a question? • Inform them that this is an adaptive test. When they are challenged with difficult questions, it means they are doing well • Remind the students to remain quiet throughout and after their test. • NWEA MAP Preparing Students for Testing - Proctor Instructions to Students

19. Active Proctoring Means • Read student directions to students • NWEA MAP Preparing Students for Testing – • Proctor Instructions to Students • Stay in the room • Walk around the room • Monitor student progress • If a student is not engaged, pause the test • Direct student with options available • (read/sit quietly/return to class) • Maintain focus on student testing. Please watch the testing progression in your test session, DO NOT read or grade papers.

20. Problem Items/Refreshing Items • Occasionally a test item will not appear correctly. If this happens you can refresh the screenrefresh the student’s screen using F5. If refreshing the screen does not solve the issue, write down the item number found in the top of the student screen and complete a problem item report after the testing session is over. At that point you may need to terminate the test.

21. New Student Best Practice: Do not add new students without consulting the School MAP Coordinator Step 1 Never Add a Student without searching for the student first. To search for a student click in Manage Students then Search Criteria. Step 2 If you cannot find the student and your School MAP Coordinator has given you permission, click on Create Student

22. New Student Best Practice: Do not add new students without consulting the School MAP Coordinator Step 3 Enter all information required . This information MUST match the information found in PowerSchool in the Demographics page. For Student ID, USE THE CCSD Student ID number. NOT the family ID. Step 2 If you cannot find the student and your School MAP Coordinator as given you permission, click on Create Student

23. After testing • Make sure you check with your MAP Coordinator or Tech once your proctoring session is over. • Complete the test session on your proctor page • “End Testing Session” • Shut down Computers • Share any questions/concerns about the session

24. Web-Based MAP Training 2012-2013 Contact us Linda Schwab, School Data Support Specialist 720-554-5008 lschwab@cherrycreekschools.org Steph Boyd, Assessment Coordinator 720-554-5003 sboyd5@cherrycreekschools.org Office of Assessment & Evaluation 720-554-5001 assessment@cherrycreekschools.org