1 / 11

Outlook 2003 Calendars

Outlook 2003 Calendars. Libraries Learning Break March 2, 2006. Remember folks…. There is always more than one way to get a job done. Especially with Microsoft!. What Shall We Learn?. Difference between appointments, events, & meetings Scheduling everything Using Group Scheduling

amela-hernandez
Download Presentation

Outlook 2003 Calendars

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Outlook 2003 Calendars Libraries Learning Break March 2, 2006

  2. Remember folks…. There is always more than one way to get a job done. Especially with Microsoft!

  3. What Shall We Learn? • Difference between appointments, events, & meetings • Scheduling everything • Using Group Scheduling • Using OWA (Outlook Web Access) • Other available resources

  4. Appointment An appointment involves only your schedule and time and DOES NOT require other attendees or resources. Examples include a dentist appointment; lunch; or preparation time for a class.

  5. Event An event is an appointment that lasts longer than 24 hours. This is marked on the calendar as a banner across the top of the day or days it occurs. Examples are conferences, meetings out of town, or vacations.

  6. Meeting An appointment becomes a meeting when you invite other people, which requires coordinating their schedules, or when you have to schedule resources or locations. Examples include DAC meetings; AD meetings; and staff meetings.

  7. To Schedule… An appointment: Double-click on the day & time you want to set your appointment for. A blank appointment form opens and you fill in the subject, etc. Click Save and Close. An event:Double-click anytime within the day of the event. A blank appointment form opens & you fill in the subject, etc. AND click the All Day Event box. Click Save and Close. A meeting:Double-click on the day & time you want. A blank appointment form is displayed. Fill in the subject, etc., AND then click on the Scheduling tab. Click on Add Others. Use the GAL to select locations (rooms) and/or individuals to invite.

  8. Group Schedule To use: • Go to Outlook Calendar – Actions – View Group Schedules. • New – and then use Add Others and the GAL to designate who (including locations/rooms) needs to attend. Use Group Scheduling when you create multiple meetings over a period of time with the same group of individuals.

  9. Recurring Items • Open any of your calendar items and click the Recurrence button. • Can be set for daily, weekly, monthly, yearly. • Can have an end date or not. • Very flexible.

  10. Outlook Web Access (OWA) • Views the calendar(s) on the Exchange server ONLY. • Can still schedule appointments, events, and meetings. • Can see availability of person or resources. • Looks similar to Outlook 2003 but not exact.

  11. Other Available Resources • Don’t forget SkillSoft Training opportunities (http://www.hrs.wsu.edu/skillsoft) • Microsoft site has Outlook tutorials(http://office.microsoft.com/en-us/training/).

More Related