Microsoft ® Office ® 2010 Training

1. Microsoft® Office®2010 Training Office 2010 Security: Protecting your files

2. Course contents • Overview: Message Bars and more • Lesson: Includes six sections • Test • Quick Reference Card Office 2010 Security: Protecting your files

3. Overview: Message Bars and more In Microsoft Office 2010, when files open, Message Bars can alert you to useful information and potential problems with your files. Security Message Bars provide the opportunity to consider the potential security risks that may be in your file, and then the ability to open or read the file while reducing the risks that can occur. Office 2010 Security: Protecting your files

4. Course goals • Understand what active content is, and how it’s used in your files and programs. • Use the Enable Content button on the Message Bar to allow active content to run. • Work with active content in the Microsoft Office Backstage view. • Learn about trusted documents. Office 2010 Security: Protecting your files

5. Course goals, cont. • Navigate to the Trust Center to view security settings or to change them. • Understand the reasons for Protected View and how to enable editing when it appears. Office 2010 Security: Protecting your files

6. Active content and the Message Bar Information about active content appears on the Message Bar. Files and programs sometimes include active content, designed to increase productivity and make the programs easier to use. There are several types of active content; two very common types are macros and ActiveX controls. Office 2010 Security: Protecting your files

7. Active content and the Message Bar ActiveXcontrols are used to display animation, command buttons, lists of options, and dialog boxes. Information about active content appears on the Message Bar. Macros automate frequently-used tasks to save time on keystrokes and mouse actions. Office 2010 Security: Protecting your files

8. Active content and the Message Bar This creates a threat to your computer and your organization’s network. Information about active content appears on the Message Bar. In many cases, active content is safe. However, sometimes people with malicious intent can exploit active content to steal information, spread computer viruses, or use your computer for illegal purposes without your knowledge. Office 2010 Security: Protecting your files

9. Active content and the Message Bar In the following section, we will show you how you can enable the active content, if you know the file is from a reliable source. Information about active content appears on the Message Bar. To help prevent these risks, Microsoft Office 2010 programs can disable types of active content. As shown in the picture, the Message Bar informs you that there is active content in the file and it has been disabled. Office 2010 Security: Protecting your files

10. Enable active content with the Message Bar Use the Enable Content button on the Message Bar to enable active content in your file. In the previous section, you learned that active content helps with productivity, and functionality, but it can also be used for malicious intent. This potential threat to your computer and your organization’s network causes a Message Bar to appear. Office 2010 Security: Protecting your files

11. Enable active content with the Message Bar The active content is enabled. and the Message Bar no longer appears when you re-open the file. Use the Enable Content button on the Message Bar to enable active content in your file. If you know the content is from a reliable source, you can click Enable Content on the Message Bar to enable active content in your file. Office 2010 Security: Protecting your files

12. Enable active content with the Message Bar In the next section, we’ll show you how you can learn more about the active content in your file, what types are in the file, and other useful options. Use the Enable Content button on the Message Bar to enable active content in your file. If you’re not sure about the reliability of the source of the file, and you want learn more, you can use security options in the Microsoft Office Backstage view. Office 2010 Security: Protecting your files

13. Working with active content in the Backstage view As shown in the picture, a Security Warning message appears with information about the active content types that have been disabled. Click the File tab to see the Backstage view and learn more about active content in your file. When your file has active content, you can click the File tab to open the Backstage view. There you can learn more about the active content in your file. Office 2010 Security: Protecting your files

14. Working with active content in the Backstage view As shown in the picture, two possible options appear. Click the File tab to see the Backstage view and learn more about active content in your file. You can use either option that appears on the Enable Content button when you click the down-arrow. As shown in the picture, two possible options appear. Office 2010 Security: Protecting your files

15. Working with active content in the Backstage view The other option is to allow the active content to run for one session only. This is because it’s considered risky. The Message Bar appears when you re-open files with active content that runs for one session only. Click the File tab to see the Backstage view and learn more about active content in your file. One option is the ability to enable the content to run for all sessions. The Message Bar will not appear when you re-open it, and the file becomes a trusted document. Office 2010 Security: Protecting your files

16. Working with active content in the Backstage view Click the File tab to see the Backstage view and learn more about active content in your file. For either option that appears, you can use the Advanced Options to determine which active content you want to run. Office 2010 Security: Protecting your files

17. Trusted documents Trusted documents are files that you have trusted and that open without the Message Bar. When you click Enable Content, or enable active content to run for all sessions, it becomes a trusted document. When you always enable a document’s active content, you make it a trusted document, which is stored in a trusted-documents folder on your computer. Office 2010 Security: Protecting your files

18. Trusted documents However, the Message Bar can reappear if you move the file to a new location. When you click Enable Content, or enable active content to run for all sessions, it becomes a trusted document. Even if your file has active content in it and new active content is added, or you change the existing active content, no Message Bar appears when you re-open the file. Office 2010 Security: Protecting your files

19. Trusted documents How your Office programs manage active content is determined by the system administrator and by options available in the Trust Center, which we’ll look at next. When you click Enable Content, or enable active content to run for all sessions, it becomes a trusted document. As you learned in the previous section, some active content cannot be enabled for all sessions. These files cannot be made trusted documents. Office 2010 Security: Protecting your files

20. Security settings in the Trust Center It’s here that you can see and select options for trusted documents, your privacy, the Message Bar, Protected View, and other security areas. You can click Trust Center Settings to make security selections for your files and programs In the Trust Center, you can make selections to manage how your Office 2010 programs interact with macros, add-ins, ActiveX controls and other types of active content. Office 2010 Security: Protecting your files

21. What is Protected View? Because some files can contain even greater risks, they open in Protected View, which is indicated by one of several Message Bars, as shown in the picture. Each bar has a warning message and is labeled “Protected View”. The Protected View label appears on the Message Bar when there are potential security risks in your file. In the previous sections we learned about trusting files with active content. Office 2010 Security: Protecting your files

22. What is Protected View? However, functions like editing, saving, and printing are disabled. When Protected View appears with the red Message Bar, the security risk could be greater. The Protected View label appears on the Message Bar when there are potential security risks in your file. When files open in Protected View, you can still read them while reducing risks that can occur. Office 2010 Security: Protecting your files

23. What is Protected View? In other circumstances, files created in previous versions of Office can open in Protected View. The Protected View label appears on the Message Bar when there are potential security risks in your file. Files open in Protected View because they failed security checks when the file was opened. Files from the Internet, e-mail attachments, and files from other locations considered unsafe can cause a file to open in Protected View. Office 2010 Security: Protecting your files

24. What is Protected View? If the editing button does not appear on the Message Bar, click the File tab and in the Backstage view, click Edit Anyway. The Protected View label appears on the Message Bar when there are potential security risks in your file. If you know the file is from a reliable source, you can exit Protected View. You can click the editing button if it appears on the Message Bar. Office 2010 Security: Protecting your files

25. Test question 1 You should always trust active content.(Pick one answer.) Office 2010 Security: Protecting your files True. False.

26. Test question 1 You should always trust active content. Answer: False. Office 2010 Security: Protecting your files Always make sure you know the file is from a reliable source before enabling active content.

27. Test question 2 Active content includes macros, add-ins, and USB ports.(Pick one answer.) Office 2010 Security: Protecting your files True. False.

28. Test question 2 Active content includes macros, add-ins, and USB ports. Answer: False. Office 2010 Security: Protecting your files USB ports are not active content.

29. Test question 3 The first step to get to the Trust Center is the File tab.(Pick one answer.) Office 2010 Security: Protecting your files True. False.

30. Test question 3 The first step to get to the Trust Center is the File tab. Answer: True. Office 2010 Security: Protecting your files Click the File tab to get started working on various tasks, including getting to the Trust Center where you make security-settings changes for Office programs.

31. Test question 4 You enable active content, by doing which of the following? (Pick one answer.) Office 2010 Security: Protecting your files Selecting Trust Center security-settings options. Clicking Enable Content on the Message Bar. Clicking the Protected View button.

32. Test question 4 You enable active content, by doing which of the following? Answer: Clicking Enable Content on the Message Bar. Office 2010 Security: Protecting your files The Enable Content button allows active content to run and the file becomes a trusted document. You can also enable active content in the Backstage view, using the options on the Enable Content button when the Security Warning appears.

33. Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card. Office 2010 Security: Protecting your files