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Project Management Workshop Overview

Project Management Workshop Overview. By Tarek Lahdhiri Region 4 PACE Chair IEEE Region 4 Meeting January 30/31, 2004. Workshop Subjects. Introduction: Definition of a Project Starting and Planning a project Managing a project Running Meetings Closing a project. Introduction.

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Project Management Workshop Overview

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  1. Project Management WorkshopOverview By Tarek Lahdhiri Region 4 PACE Chair IEEE Region 4 Meeting January 30/31, 2004

  2. Workshop Subjects • Introduction: Definition of a Project • Starting and Planning a project • Managing a project • Running Meetings • Closing a project

  3. Introduction • Definition of a project • What is wrong with our projects? • Types of projects • Typical phases of a project • Concept/Planning • Development • Approval Testing • Deployment & Close-out

  4. Starting and Planning • Idea • What do we need? • Questions to ask at the start of a project • Team • Who is in the team? • Roles and responsibilities • Scope • Create a vision • Identify the deliverables

  5. Starting and Planning (continued) • Goals: Balance the following objectives • Development speed (time to market) • Development cost • Product cost • Product performance • Requirements: create documents that details: • Requirements and performance of each deliverable • User Acceptance Tests • Risks: identify and analyze the risks

  6. Starting and Planning (continued) • Scheduling and Estimating Steps: • Create a work breakdown structure • Estimate work to complete the tasks • Identify dependencies among tasks • Assign resources to tasks • Identify critical issues to track • Include contingency plans • Identify milestones to track • Refining the Plans • Understand task dependency • Tradeoff decisions

  7. Managing a Project • How do we use planning deliverables to tell if we are on track? • Track using milestones • Track using defect trend data • How do we use meetings and status to measure progress? • Team meeting members • Team meeting minutes • Effective status updates

  8. Managing a Project (continued) • How are design reviews and testing critical to gauging project progress? • Judging design completeness • Design reviews throughout the project to prevent defects • Judging product quality • Risk management

  9. Running Meetings • Planning a meeting • Meeting Sequence • Attendee list (who to invite?) • Attitude: pre-selling, pre-coaching • Meeting Roles • Leader • Facilitator • Recorder • Participants

  10. Closing the Project • Identify ongoing assessment of customer satisfaction • Ensure adequate hand-offs to all groups (service, manufacturing, marketing, sales...) • Archive project documents • Conduct a lessons-learned meeting

  11. Illustrations and Examples The workshop will include: • Study case • Many examples of forms: • risk/issue form • meeting minute form • responsibility matrix form • Workbook tracking form • An example of workbook project tracking from automotive industry

  12. Summary • Projects come in many sizes & complexities • Every project can benefit from • Creation of a Project Vision document • Establishment of a strong cross-functional team • Early assessment and testing of risks • Strong planning and estimating • Practical management and meeting approaches • Every team member can help make sure these techniques are used well.

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