Project Management Overview

Introduction to Project Scheduling Project Management Overview

Project driven or Non Project driven Organizational “drivers” Marketing Engineering Manufacturing

Washington State Project Delivery Accountability Department of Transportation &

Project Delivery Accountability GET THE JOB DONE! Meet or exceed customer and stakeholder expectations

Project Management Body of Knowledge Application Area Knowledge, Standards, & Regulations Interpersonal Skills General Management Knowledge & Skills Understanding the Project Environment PMBOK, Third Edition Overlapping Disciplinesfor Successful Project Delivery

Engineering TOOLS WSDOT Design Manual, etc.

Project Management Body of Knowledge Application Area Knowledge, Standards, & Regulations Interpersonal Skills General Management Knowledge & Skills Understanding the Project Environment PMBOK, Third Edition Overlapping Disciplinesfor Successful Project Delivery

Project Management TOOLS  Executive Order 1032.00 Project Management On-Line Guide PDIS, PS8, etc.

Executive Order 1032.00 • …directs WSDOT employees to deliver capital transportation projects consistent with the principles and practices of the department’s project management process. • Further direction given to: • Executive Managers • Project Managers • Project Team Members • Specialty Groups • HQ Staff

Project Management On-Line Guide http://www.wsdot.wa.gov/Projects/ProjectMgmt/Process.htm

“Project” A temporary endeavor undertaken to create a unique product or service.

SCHEDULE (Time) SCOPE (Requirements) “Trade Off” Triangle” PROJECT RISK BUDGET (Cost) QUALITY

SCHEDULE BUDGET SCOPE How are Scope, Schedule, and Budget linked? Which Comes First? Prioritize, Optimize, Accept

The Project Team ¦ Manager ¦ Manager Project (Project Manager) ¦ Manager ¦ Manager ¦ Manager ¦ Manager ¦ Manager

Stakeholders $ponsor Sr. Mgmt. Project Team Members ¦Managers Project Manager

$ Q R S Project TO (Organization Breakdown Structure - OBS) $ponsor Sr. Mgmt. Project Manager ¦ Manager Team Member ¦Team Member

Plan the Work Endorse the Plan Initiate & Align Work the Plan Transition & Closure Continuous Communication Project Management Process • Project Team Commitment • Management Endorsement • Project Description • Team Mission/ Assignment • Major Milestones • Boundaries • Team Identification • Roles & Responsibilities • Measures of Success • Operating Guidelines • Work Breakdown Structure (WBS) / Master Deliverables List (MDL) • Task Planning & Scheduling • Budget • Risk Planning • Communication Plan • Change Management Plan • Quality (QA/QC) Plan • Transition & Closure Plan • Managing Scope, Schedule & Budget • Manage Risks • Manage Change • Communicate • Progress • Issues • Lessons Learned • Implement Transition Plan • Review Lessons Learned • Reward & Recognize • Archive

Schedule Building Blocks • Team Mission Statement • Work Breakdown Structure • Task Planning & Analysis • Precedence or Network Diagram • Resource loaded schedule • Resolve resource conflicts & risk • Endorsement & Commitment

Here is your new project – • SR #, • M.P. limits, • Program

All right! Lets do it! • Here is your new project – • SR #, • M.P. limits, • Program

And the AD date is February 19, 2007 (at 10:00). And the project P.E. budget is $850,000.

And the AD date is February 19, 2007 (at 10:00). And the project P.E. budget is $850,000. O.K.,If you say so!

“Top-down” estimate approach (Analogous Estimating - based on previous project experience) Uncertainty Time

Now, put together a schedule that will meet this AD date and do a monthly aging of that funding.

Now, put together a schedule that will meet this AD date and do a monthly aging of that funding. O.K., yeah. You bet. I’ll get right on it!

16 months • $850,000 • $53K/month Cumm. $’s Time

SR # M.P. # to M.P. # I - ? Program

“Budget” of $850,000 ? AD date of February 19, 2007 ?

I’ve got PS8! I’ll get this project schedule ready! Guess I’ll make some phone calls

Now O.K., everybody, here is the project schedule. Please meet the listed submittal dates. Thanks! 2/19/07

Whatever... Now Oh? Yeah, right! O.K., sure!

Schedule & Budget Development Use an interdisciplinary team approach

Work Breakdown Structure (WBS) Risk Planning Task Planning & Scheduling Budget Project Performance Baseline “Progressive Elaboration”

Project Management Plan Project Management Plan (including Initiate & Align documentation) Project Performance Baseline Change Management Plan Quality Plan (QA/QC) Communication Plan Transition & Closure Plan

Managing Project Delivery “Initiate & Align” + 10% of Project effort “Plan the Work” “Endorse the Plan” + 90% of Project effort “Work the Plan” Scalability

Active Project Management Regular comparison of “Planned” (activities, accomplishments, costs, etc) with “Actuals” (activities, accomplishments, costs, etc)

Project Management Overview