chemeng.queensu Orientation Presentations Posted at

1. http://www.chemeng.queensu.ca Orientation Presentations Posted at http://www.chemeng.queensu.ca/graduate-studies/information-advice/

2. Graduate Assistant – Barb Lawson barb.lawson@chee.queensu.ca lawson@queensu.ca Phone extension 74830 Manage finances, not tuition Register courses All paperwork, letters required Instructions for any aspect of your program

3. Office Assistant/Receptionist – Maureen Plunkett maureen.plunkett@chee.queensu.ca Phone extension 32765 Assigns your mail folder Issues Keys Room bookings, computer loans Send shipments by courier (account code) Paper, photocopier, fax (account code)

4. Orientation Packages Department contacts page Code of Conduct CHEE credentials & i-Class button Cheque deposit form Funding package Reminder: Academic Integrity form is due by September 30th

5. Queen’s Net ID and CHEE Credentials Queen’s issues a Net ID & password, with email This is how Queen’s departments contact you Financial Services, Registrar, Grad School CHEE issues an Applied Science ID & password with email This is how members of CHEE contact you and how your access to Dupuis Hall, cluster & labs is managed Link or combine your email addresses!

6. Final Steps to Registration SOLUS (Student On-Line University System) Learn how to use it ! Set up your banking information for awards Update your address and contact information Check your program, courses for accuracy International Students Register for UHIP Pick up Student Card

7. Course Enrollments: CHEE Mandatory CHEE899 or 999; CHEE897 MEng students: CHEE898 CBME students: CHEE899 or 999, CBME802 and 801 Non-CHEE Undergraduate – 4th year RMC

8. How to Register for CHEE Courses Before October 11th Email from supervisor granting permission to take the course I will obtain Departmental permission I will register you in the course right away After October 11th Academic change form with signatures Registrar will register you – may take 2 or 3 weeks

9. How to Register for Non-CHEE or 4th Year Courses Before October 11th Email from supervisor granting permission to take the course plus email from instructor I will obtain Departmental permission I will register you in the course right away After October 11th Academic change form with signatures Registrar will register you – may take 2 or 3 weeks

10. How to Register for RMC Courses As soon as possible in September Obtain a registration form from me Obtain a signature from CHEE Dept Head Take the form to the Grad School for signature Take the form to RMC, Sawyer Building for signature from RMC CHEE Dept Head You will be registered in the course by the RMC Grad School Your mark will show as a transfer credit

11. Funding Packages I prepare your funding spreadsheet Who sees your funding spreadsheet? Me, you, your supervisor Lynn O’Malley, dept manager, to sign for the Head Grad Coordinator, to determine QGA funding Supervisor’s support staff who manage accounts Nobody else will see it without your permission

12. How do I get paid? First you need a Social Insurance Number (SIN#) Domestic Students provide a photocopy of your card if you have never been at Queen’s before International Students bring your Study Permit to me and I will provide a letter to obtain your SIN# at Service Canada

13. How does the money get into my bank account? For TA & RA Contracts If you have never been paid by Queen’s, fill out the cheque deposit form Include a blank cheque (or authorization to deposit form from your bank) Submit to me by September 15th Awards Enter your banking information in SOLUS

14. CONTRACTS – RA and TA You will receive an RA contract at the beginning of each term to be paid monthly An email is sent to you with a link, go to the link, sign in with your Queen’s Net ID/password and check that the amount matches your funding spreadsheet Accept the contract electronically TA contracts are only paid in the course term and are taxable income

15. AWARDS – QGA, NSERC, OGS… Paid once per term in Sept, Jan and May The Grad School uses the banking information you provided in SOLUS Tuition awards (GETA, ITA) go directly into your tuition account

16. Teaching Assignment One TA assignment per year is part of your funding package We must fulfill our undergraduate program so you may receive two TA assignments (bonu$) Discuss your assignment with the instructor in the course and your supervisor, then bring any concerns to me

17. Safety (completion allows access) CHEM 801 (3 evening lectures; to be determined) Mandatory for all students, even if you don’t work with chemicals, part of OCGS accreditation Lab access Supervisors control access to their research labs Undergraduate labs must be cleared by Steve/Kelly WHMIS, must be at Queen’s Safety forms, signed off by Steve/Kelly

18. Keys & Access (after Safety completed) Your i-Class button gets you into Dupuis Hall Computer Cluster Lab floors and undergraduate labs Keys may be required for research labs, offices Email from your supervisor for labs Maureen will have office keys ready on Monday Changes to your access come from supervisor

19. Information Sources Your supervisor, fellow students CEGSA Me, Grad Coordinator School of Graduate Studies www.queensu.ca/sgs/ Office of the University Registrar www.queensu.ca/registrar/ SOLUS If you’re not sure, look it up (Google is your friend) If you can’t find it, ask someone for help