Presentation Transcript

1. Use multiple TOCs in a document Many long documents, such as complex reports and business proposals, require multiple TOCs—for example, a summary TOC plus several detailed TOCs inside the document. We’ll show you three ways to build multiple TOCs. There’s a basic option, which is quick and uses Word’s built-in heading styles, and then two other options that you can use in special cases. Table of Contents III: Use fields to create a TOC and create multiple TOCs
2. Multiple TOCs: A basic option Let’s say that you want two TOCs at the start of your cookbook: a short, abbreviated TOC with just the main sections of the book, and then right after it a full, comprehensive TOC. The first TOC would include just the chapter titles: Appetizers, Entrees, Sauces, and so on, and the other TOC immediately after it would show each chapter and all the individual recipes within it. Table of Contents III: Use fields to create a TOC and create multiple TOCs
3. Multiple TOCs: A basic option If your document uses Word’s built-in heading styles, the solution to this scenario is simple: Create two automatic TOCs at the start of your document. Then, in the first TOC, change the \o switch from “1-3” to “1-1” to shorten it to just the Heading 1 styles. For example: {TOC \o “1-1” \h} There’s your short, abbreviated TOC. Because the second TOC includes all Heading 1, Heading 2, and Heading 3 entries by default, it is your full, comprehensive TOC. Table of Contents III: Use fields to create a TOC and create multiple TOCs
4. Two more options In addition to using heading levels and using the \o switch as described in the basic option, there are two other ways to create multiple TOCs in a document. You can: Use table identifiers to identify each TOC with its own unique letter. Bookmark sequential areas, such as all the breakfast recipes, or all the lunch recipes and then create a TOC for each bookmarked area. Table of Contents III: Use fields to create a TOC and create multiple TOCs
5. Table identifiers To build two or more TOCs in your document, with each TOC showing a different type of entry, you can use table identifiers. First you’ll need to determine a letter for each TOC, such as “A” for all the sauce recipes and “B” for all the breakfast recipes. Then mark the text you want in each TOC using a TC field. The Table identifier text box in the Mark Table of Contents Entry dialog box is where you enter the TOC letter. Table of Contents III: Use fields to create a TOC and create multiple TOCs
6. Table identifiers When you create the TOC you’ll use only the \f switch with the table identifier letter to build the TOC, for example: {TOC \f B} With the “B” table identifier used to build the TOC, it will include only the TC fields marked with that letter. If the “A” table identifier is used, then only the “A” text will be included in the TOC. In this way you can include text in several different TOCs by marking it with one or more TC field. Table of Contents III: Use fields to create a TOC and create multiple TOCs
7. Bookmarks If your document requires TOCs for sequential text or blocks of text and you’ve used built-in heading styles or outline levels, you can use bookmarks to create a TOC. First you need to bookmark the text. To do that, select all the text for the entire area and then click the Insert tab and Bookmark in the Links group. Type a name for the bookmark (such as “Breakfast”) and click Add. Table of Contents III: Use fields to create a TOC and create multiple TOCs
8. Bookmarks Now create a TOC and use the \b switch along with the bookmark name. For example, the TOC field for the breakfast recipes will be: { TOC \b “Breakfast” } The TOC field then collects all the text marked with heading styles or outline levels from the entire bookmarked area named “Breakfast.” Table of Contents III: Use fields to create a TOC and create multiple TOCs