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Introduction to Office Automation

Introduction to Office Automation. 5.1 Basics of Office Automation 5.2 Software and Hardware for Office Automation 5.3 Basic Activities in Office Automation 5.4 Effectiveness of Office Automation. 5.1 Basics of Office Automation. What is Office Automation?.

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Introduction to Office Automation

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  1. Introduction to Office Automation

  2. 5.1 Basics of Office Automation • 5.2 Software and Hardware for Office Automation • 5.3 Basic Activities in Office Automation • 5.4 Effectiveness of Office Automation

  3. 5.1 Basics of Office Automation

  4. What is Office Automation? • Varied computer hardware and software used for - Creating Transferring Collecting Processing Storing

  5. What is Office Automation? • The tasks should be done automatically. • The major applications of office automation data processing management of digital information and information exchange

  6. Adventages • Increased Productivity • Office automation software can increase the productivity • time-comsuming and done manually in shorter time • Better Data Management • Data and Documents in a digital form • Stored , reused and referenced through a computer network effectively

  7. Better Communications • E-mail ,IP phone … can be used in an office with a computer network . • complement traditional communication and transferring files. • Reducing Company Expenses • The operating costof office automation is low

  8. 5.2 Software and Hardware for Office Automation

  9. Software in Office Automation • Word processor • e.g. Microsoft Word

  10. Spreadsheet • Microsoft Excel

  11. Database software • Microsoft Access

  12. Presentation software • Microsoft Powerpoint

  13. Communication software • Microsoft Outlook

  14. Image editing software • Adobe Photoshops , Ulead PhotoImpact

  15. 5.22 Hardware in Office Automation • Printer

  16. Monitor

  17. Scanner

  18. Keyboard and Mouse

  19. Speakers and Microphone

  20. 5.3 Basic Activities in Office Automation • 4 basic activities in office automation • 1. Data Application • 2. Data Storage • 3. Data Exchange • 4. Data Management

  21. Data analysis

  22. Digital image modification • Image editing software

  23. Document production • Word processor

  24. Report generation • Database management system

  25. 5.3.2 Data Storage

  26. CD-ROM

  27. SD /SDHC XD CF M2 Micro SD Memory Stick Pro Duo

  28. 5.3.3 Data Exchange • Data Exchange can be carried out though electronic communication channel in office automation. • E.g. e-mail , voice mail , fax ... • Video conferencing and groupware --- typical application of exchange information. • Groupware and network computer systems enable many users to access data stored in a central repository.

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