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Effective Communication and Meeting Minutes for Collaborative Teams

This article provides an overview of the importance of effective communication and meeting minutes in collaborative teams. It emphasizes the need for concise and comprehensive minutes that capture the purpose, outcomes, decisions, and actions of the meeting. It also highlights the characteristics of effective communication, such as a central place to store documents and easy access for all participants. The article suggests implementing a structured approach to recording minutes and establishing a communication structure to ensure effective communication to team members and stakeholders.

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Effective Communication and Meeting Minutes for Collaborative Teams

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  1. Collaborative Data Teams Communication and Minutes

  2. Collaborative Data Teams (CDT) Overview and Purpose Collaborative Teams Foundational Processes: Communication and Using Minutes Foundational Processes AgendasCommunicationNormsRoles Advanced Collaborative Processes Consensus Collaborative SkillsProtocol

  3. Communication and Minutes • Objective: Effectively implement meeting minutes and communication structures. • See Missouri Teacher Standards 8 (Professional Practice) and 9 (Professional Collaboration); Missouri Leader Standards 2 (Teaching and Learning) and 3 (Management of Organizational Systems).

  4. Meeting Norms • Begin and end on time • Be an engaged participant • Be an active listener—open to new ideas • Use notes for side bar conversations • Use electronics respectfully

  5. Why Write Meeting Minutes? • Read the article • Think/Pair/Share • What was insightful? • What captured your interest? • How is student learning impacted?

  6. Minutes Succinct minutes that capture the purpose of the meeting and its agreed outcomes are a record that can be referred back to and be used for follow up purposes later.  Good minutes are concise and to the point, but at the same time, they do not leave out critical information.

  7. Characteristics of Effective Minutes ___ purpose for the meeting ___ where and when held ___ list of the attendees ___ what was achieved during the meeting ___ decisions made at the meeting ___ actions that were agreed, include the action itself, who it was assigned to, and the completion date ___ agenda serves as template for minutes

  8. Communication There should be a structure for building/district/stakeholder communication of meeting minutes that is specific to each group.

  9. Characteristics of Effective Communication ___ central place to store documents (minutes won’t get lost in inbox or on server) ___ easy access for all participants to provide updates and comments ___ distributed to and utilized by all appropriate stakeholders ___ attention drawn to action items and follow up

  10. Practice Profile

  11. Implementation Fidelity

  12. Next Steps • Develop an effective structure for recording and saving meeting minutes, and a communication structure that ensures communication to team members, as well as others.

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