Multiple Indicator Cluster Surveys Survey Design Workshop

1. Multiple Indicator Cluster SurveysSurvey Design Workshop Survey Logistics and Arrangements MICS4 Survey Design Workshop

2. Logistics • To achieve high quality survey results • Organization, coordination and management • Key logistical elements • Office equipment and supplies • Fieldwork equipment and supplies MICS4 Survey Design Workshop

3. Logistics • Forms a critical part in the success or otherwise of the survey esp. data quality • It consumes a large part of the survey budget apart from per diem and venue hire • Need to be planned and procured in advance MICS4 Survey Design Workshop

4. Logistics • Prepare a detailed list of supplies and logistics items you will need • Be “reasonably generous” in calculating survey supplies and be prepared to react rapidly if you need • Be sure to have the items available before the survey implementation starts MICS4 Survey Design Workshop

5. Office Equipment and Supplies • Office and supplies • Computers • Notebooks • Printers • Software (MS Office, CSPro, SPSS) • Network (data entry) • Internet • Data projector (?) • Other office supplies (Stationery) MICS4 Survey Design Workshop

6. Office programs • MS Office or compatible software • Word, Excel will be used extensively • Powerpoint will be used during trainings and dissemination of survey findings MICS4 Survey Design Workshop

7. CSPro • Census and Survey Processing System • www.cspro.org • Free download (registration required) • Data entry program templates will be provided by UNICEF HQ • Technical support will be available • Regional Office and consultants • HQ reviews MICS4 Survey Design Workshop

8. SPSS • Required for tabulations and other analysis • www.spss.com • Costly • HQ to buy and supply limited copies to countries • Same version and modules should be used to ensure compatibility • HQ will provide template tabulation and other programs MICS4 Survey Design Workshop

9. Fieldwork Equipment • Electronic scales • Measuring boards • Salt test kits • GPS • Other fieldwork supplies • Bags, hats, t-shirts, • First aid kits, torches • Vehicles ! MICS4 Survey Design Workshop

10. Listing • Recruitment • Training • Travel arrangements • Accommodation arrangements • Contacting local authorities MICS4 Survey Design Workshop

11. Listing - Documents • Listing manual (Supervisors and Listers) • Maps of sampled clusters/ EAs • Forms • Map information form (Form 1) • Map spotting (page 2 of Form 1) • Household Listing Forms (Form 2) • ID cards • Letter of introduction (from implementing agency)

12. Listing – Supplies • Markers or chalks • Stickers (if markers will be used) • GPS • Pens (blue, red etc) • Pencil - Mapper • Envelopes • Bags, paper clips, staplers etc • Clip boards • Comfortable vehicles MICS4 Survey Design Workshop

13. Arrangements Before Fieldwork • Planning of data collection • Teams • Workloads • Organize and document sample by cluster, region, etc. and by survey team • Travel arrangements • literally for each team, transportation strategy • Accommodation arrangements • Monetary arrangements • Contacting local authorities (letter from implementing agency) MICS4 Survey Design Workshop

14. Arrangements Before Fieldwork • Translation of questionnaires and manual • Back translation • Pre-testing • Printing of questionnaires • Planning of training • Recruitment of fieldwork personnel • Identify personnel for data processing team MICS4 Survey Design Workshop

15. Materials for fieldwork: Documents • Supervisor's and Editor's Manual • Interviewer's Manuals • Maps* and household listing forms* + Map spotting sheets* • ID cards • Letters of introduction • Questionnaires • Supervisor's Assignment Sheets • Interviewer's Assignment Sheets MICS4 Survey Design Workshop

16. Materials for fieldwork: Documents • Control sheets • Supervisor’s • Editor’s • Interviewers • ID cards • Complete list of current national immunization schedule MICS4 Survey Design Workshop

17. Materials for fieldwork: Supplies • Anthropometric instruments - Weighing (SECA) scales - Measuring boards • First aid kits • Vitamin A Capsules • Salt test kits (only for countries that will conduct salt testing) • Advocacy materials (optional but it helps greatly) MICS4 Survey Design Workshop

18. Materials for fieldwork: Supplies • Blue ink for interviewers • Red ink for the field editor and supervisor • Clipboards, briefcases (bags) • Paper clips, scissors, string, staplers, tape, torches, etc. • Envelopes to store completed questionnaires, • Rain coats (if fielding takes place in the raining season) MICS4 Survey Design Workshop

19. Preparing for fieldwork Field supervisors: • Obtain sample HH lists and/or maps for each area in which his/her team will be working and discuss problems • Become or be familiar with the area of work • Determine travel arrangements and accommodations • Contact local authorities to inform them about the survey MICS4 Survey Design Workshop

20. Preparing for fieldwork Field supervisors: • Obtain all monetary advances, supplies, and equipment • Careful preparation by the supervisor is important for • facilitating the work of the team in the field • for maintaining interviewer morale • for ensuring contact with the central office MICS4 Survey Design Workshop

21. Organizing fieldwork Field supervisors: • Assign work to interviewers • Maintain fieldwork control sheets • Make sure that assignments are carried out • Make spot checks of the household questionnaire • (with the field editor) Regularly send completed questionnaires and progress reports to the field coordinator MICS4 Survey Design Workshop

22. Conducting fieldwork Field supervisors: • Keep headquarters informed of the team's location • Communicate any problems to the field coordinator • Take charge of the team vehicle • Be sure to develop a positive team spirit along with careful planning of field activities MICS4 Survey Design Workshop

23. Conducting fieldwork Before forwarding completed questionnaires/clusters • Include all individual questionnaires into the household questionnaires • Check household questionnaires for the number of eligible women and children, and their corresponding line numbers and verify against individual questionnaires (and control form) • For incomplete interviews, include blank questionnaires with only the identification information and the result code MICS4 Survey Design Workshop

24. Conducting fieldwork Forwarding questionnaires to the Central Office: • Instructions from the director of field operations • Packaging and protection of questionnaires • Confidentiality of data in questionnaires • Proper instruction developed and implemented for transportation of questionnaire to avoid their loss or information • Ensure regular transport; should be frequent at beginning of fieldwork MICS4 Survey Design Workshop

25. Monetary Advances and Communications • The supervisor should have sufficient funds • Including funds for fuel and minor vehicle repairs, for guides, and for communication with central office. • Advances for per diem allowances to be given directly to individual interviewers, field editors, measurers and supervisors. • Communication system of teams with the central office: supplies, payments, return of questionnaires, etc. MICS4 Survey Design Workshop

26. Transportation and Accommodations • Travel arrangements and coordination • Vehicles, taxis, buses, boats, horses, etc. • Maintenance and security of the team vehicle. • Use of vehicle • The driver of the vehicle takes instructions from the supervisor. • Food and lodging arrangements MICS4 Survey Design Workshop

27. Contacting Local Authorities • Supervisor's responsibility to contact the regional, district, local, and village officials before starting work in an area. • Letters of introduction will be provided, but tact and sensitivity in explaining the purpose of the survey will help win the cooperation needed to carry out the interviews. MICS4 Survey Design Workshop

28. Fieldwork • Working hours • Off days • Travel days (No work?) • Fuel • Should be sufficient • Coupons vrs cash MICS4 Survey Design Workshop

29. Monitoring • Monitoring visits to fieldwork teams • Field check tables • Feedback to teams MICS4 Survey Design Workshop

30. Data Entry • A large room for data entry • Computers (specifications?) • Software (CSPro) • Keyboard with numpad • Tables (to accommodate PC, questionnaires) • Space to store received and completed questionnaires • Green pen • Backup needs • Flash drives and external hard drive • UPS needs • Printer, toners/cartridges • Network MICS4 Survey Design Workshop

31. Data Entry • Adaptation of data entry programs • CSPro • Extra training of data entry staff • Data entry clerks • Supervisor(s) • Editor • To accept/check incoming questionnaires MICS4 Survey Design Workshop

32. Data Entry • Taking notes, recoding ‘Other’ answers • Monitoring of data entry • Working hours • Shifts (?) • Editing/Checks • Field Check Tables • Double data entry MICS4 Survey Design Workshop

33. Data Analysis • Clean/Raw datasets • Adding weights • Final datasets • SPSS software • Adaptation of tabulation programs • SPSS syntax files • Detailed list steps will be available in the MICS4 manual MICS4 Survey Design Workshop