eHealth Record ( eHR ) Internship Pilot Programme 電子健康記錄職前實習計劃

1. eHealth Record (eHR) Internship Pilot Programme電子健康記錄職前實習計劃 Briefing Session 簡介會 17-05-2012 Organiser 營辦機構 Sponsor 贊助機構

2. Agenda • Foreword • About Cyberport • What is eHR Internship Pilot Programme? • Why Joining this Programme? • Who is Eligible? • How to Apply? • How to Select Applicants? • When Will Announce the Results? • Responsibilities of Successful Applicants • Reimbursement of Subsidy • Timeline • Action • Q&A

3. Foreword • Invitation for application on the eHealthRecord (eHR) Internship Pilot Programme in 2012 Hospital Authority | eHR Office • Project funder • Technical agency for implementing the territory-wide eHRProgramme Hong Kong Cyberport Management Company Limited • Secretariat • Administration and project management office

4. About Cyberport • 1 Vision • Establish Cyberport as a leading ICT hub in Asia-Pacific region • 3Mission Focuses • NurturingICT industry startups and entrepreneurs to foster local talent • Driving collaboration through better utilisation resources and create business opportunities • Accelerating ICT adoptionthrough strategic initiatives and partnerships

5. Cyberport Knowledge Centre • Support ICT adoption initiative • Drive knowledge based programmes that will transform HK into an inclusive knowledge-based digital economy • Make Cyberport a living example of a digital inclusive community • Invest resources in local talent development

6. What is eHR Internship Pilot Programme? Background • In July 2009, LEGCO approved HK$702M for implementing the 1st stage of the 5-year eHRProgramme (2009/10 – 2013/14) • eHRProgramme will lead to increased involvement of the private sector on the use of electronic medical record/electronic patient record (eMR/ePR) systems, implying significant health informatics skills will be needed outside of HA. • Programme objectives- • To train and provide practical experience for graduates from healthcare-related or IT disciplines • To help deploy eMR/ePR systems or take part in eHR-related activities for private healthcare providers, NGOs, or IT vendors supporting healthcare providers • To enhance health informatics capacity in Hong Kong

7. What is eHR Internship Pilot Programme? 2012 Programme– a pilot programme • 10 interns 2013 Programme – a full programme • 100-150 interns

8. What is eHR Internship Pilot Programme? Employ Work for Employer Student Intern eHR-related Projects Subsidize Provide training to eHR Internship Programme

9. What is eHR Internship Pilot Programme? Scope of eHR Projects • Deploy eMR/ePR systems; or • Implement change management initiatives including redesign of workflows, data standardization, etc. during deployment of eMR/ePR systems; or • Implement Government eHR Initiatives including the deployment of Clinical Management System (CMS) Adaptation and CMS On-ramp and installation of the integration modules.

10. What is eHR Internship Pilot Programme? Student Intern to be Recruited • Local post-secondary and tertiary fresh graduates (2011/12): • University Grants Committee funded information technology, medical engineering, healthcare and health informatics related programmes organized by local post-secondary and tertiary institutions; or • Full-time locally accredited post-secondary courses in information technology, medical engineering, healthcare and health informatics related programmes organized by local post-secondary institutions. • Intern who is permanent HK resident / is resident permitted to remain in HK for more than 7 years.

11. What is eHR Internship Pilot Programme? Scope of Subsidy • Each company can apply subsidy for up to 3intern places • Up to HK$4,000 / month / intern or 50% of the intern’s basic monthly salary (plus employer’s MPF contribution), whichever is lower • Maximum term of 6 months • Think about 3 scenarios:

12. What is eHR Internship Pilot Programme? HA Training for Interns • The programme will include: • a short induction course (half day), plus • a requirement for interns to complete an eLearning Course on Applied Clinical Informatics programme organized by Poly U. • Course fee for eLearning Course: HK$5,000. • Fully reimbursable if 80% or above attendance. • Disbursement through Cyberport. • Successful applicants should support their interns to attend these HA arranged trainings.

13. Why Joining this Programme? mission

14. Benefits of Joining • Need of extra manpower for the implementation of eHRProgramme • Image building • Cyberport will aid in the process of staff recruitment in case of difficulties in finding one • To have staff who have better knowledge in eHR because of training availability

15. Who is Eligible? Eligible Employer All Hong Kong registered organizations/companies who meet all of the following criteria are eligible to apply- • Currently undertaking eHR-related projects; and • Available full-time intern position(s) for 6 months; and • Capable of providing eHR/health informatics related on-job training to interns.

16. How to Apply? • Complete the application form • Each applicant should only use one form for application for all interns • Should quote the monetary figures in Hong Kong Dollars and make sure that monetary figures quoted are accurate • Submit the completed form in both email and hard copy format • DEADLINE: 31 May 2012, 5:00PM (1) PDF file email to knowledge@cyberport.hk (2) Hard copy (in a sealed envelope marked CONFIDENTIAL): Cyberport Knowledge Centre Hong Kong Cyberport Management Company Limited Units 1102-1104, Level 11, Cyberport 2, 100 Cyberport Road, Hong Kong

17. How to Select Applicants? Vetting Mechanism • By an independent Vetting Committee to process applications. • Secretariat will conduct initial screening on each application. • Based on initial assessment, the Secretariat will prepare a shortlist for Vetting Committee’s final consideration. Vetting Committee • 1 representative from eHR Project Management Office, Hospital Authority • 1 representative from Food and Health Bureau • 1 professional practitioner either from ICT industry • Secretariat - Cyberport

18. How to Select Applicants? Vetting Criteria • Scope of Internship • Eligibility of Applicants • Qualifications of Interns

19. When Will Announcethe Results? • Results to be announced in early June 2012 • Companies can start recruiting interns after being notified on their successful applications

20. Responsibilities of Successful Applicants • Ensure that the objectives of the submitted training plan set out are fulfilled; • Provide all profiles for the intern place to the Secretariat for record purpose; • Keep the Secretariat informed of any changes/updates of the internship at the earliest convenience; • Acknowledge the subsidy of the eHR Office and the Secretariat in all publicity materials including both printed and online material; • Release the interns to attend necessary trainings courses arranged by eHR Project Management Office, HA; • Attend the review sessions with interns arranged by the Secretariat during and after the internship for the benefits of future programmedevelopment; • Submit the review reports with all required supporting documents according to the reimbursement schedule; • Comply with the employment laws of Hong Kong.

21. Reimbursement of Subsidy • Approved subsidy amount shall be reimbursed after the 6-month internship placement period. • Submit review reports and the statement of accounts with proof of salary disbursement, and MPF records. • Successful applicants are required to submit the required documents within 2 weeks after the completion of internship placement.

22. Other Activities / Engagements • Cyberport will arrange site visits to each successful applicant’s workplace during the internship period. • Appreciation Ceremony cum sharing session at the end of programme. • Publicity of the programme throughout the internship period.

23. Timeline Briefing & Application Vetting results Recruitment of interns Internship period Site visit Review report & Reimbursement Evaluation & Appreciation ceremony

24. Actions During application: • Fill out the application form • Specify the training details • Attach B/R copy • Mind the deadline Successful application: • Recruit interns • Inform Cyberport the start of internship • Keep student records, e.g. employment agreement, payroll, etc. • Fill out evaluation form • Submit internship claims on time

25. Q&A • Please feel free to ask questions.

26. THANK YOU! Further enquires, please contact Cyberport team: Tel: 31663839 Email: knowledge@cyberport.hk Mr. Terence Leung Tel: 31663798 | Email: terenceleung@cyberport.hk Ms. Carol Yung Tel: 31663718 | Email: carolyung@cyberport.hk