AV 201

1. AV 201 Martin Fink Tammy Carey CMP Frischkorn AudioVisual

2. Your Experience with Audio Visuals

3. Agenda • High-End Audio & Video • Webcasting & Videoconferencing • Staging • Lighting • Case Study- writing a basic RFP

4. High-End Audio

5. High-End Audio • Customized portable sound systems • Award shows • Large panel discussion • Video playback • Live music • Multiple wireless mics

6. High-End Audio • Ensure that you have enough sound for a large audience. • Don’t be afraid to ask where the speakers are going • Consider asking for a drawing • Common terms: front fill, delay, subwoofer, line array

7. Talent • Talent • Always ask for their technical rider • Should be researched and budgeted before signing talent • Most professional entertainers have riders including bands, magicians, comics, DJs, high profile keynote speakers • Rehearsals/Sound Check

8. Sample DJ rider IMPORTANT! 1. The DJ booth should be firmly placed on a riser, as to give the public a proper view of the DJ. Booth or desk should have enough space to provide for VJ and carry VJ equipment (laptop) 2. The DJ should be sufficiently lighted, as well as all equipment and records. 3. The DJ booth should only be accessible to the DJ, VJ and organisation. 4. All equipment should be levelled. 5. The DJ booth should contain an extra table on hip-height for record bags with enough space for up to 4 record bags 6. The DJ booth and desk should be absolutely shock-free, preferably by using 2 x FREEFLOATERS for the turntables and sufficient space between public and DJ booth. TECHNICAL SPECIFICATIONS AUDIO, to be provided by promoter: 1. 2 x Technics SL 1200 or SL 1210 turntables with Stanton 680 or needles and cartridges of similar quality. 2. 2 x PIONEER CDJ 1000 MK3 professional cd players 3. High quality mixer: Pioneer DJM 800 or a more recent version. 4. 2 x freefloaters for the Technics turntables 5. 2 x powerful monitor loudspeakers, to be operated through the mixing desk. 6. Te height between placed turntables and the riser floor should be around 1 metre. 7. Monitors should – if applicable – be placed on standards and there should be enough space for up to 2 DJs to move between DJ desk, monitors and records table. 8. A (preferably wireless) MIKE for use by a possible MC. !! Please note that it is forbidden to record the DJ set without our explicit consent! TECHNICAL SPECIFICATIONS VIDEO, to be provided by promoter: - projector, minimum 3000 lumen; projector out: RCA, S-Video or VGA (we'll provide adaptor to connect to apple mac dvi) - projection screen(s), preferably 4:3 or 16:9 dimensions - visuals to be controlled from DJ / VJ desk or booth; not from lighting booth! If extension chords are necessary please let us know - visual check before gig to try out equipment and finetuning - lighting / video technician available for support at VJ-check or change-over

9. Sample Keynote rider Audio Visual: • One (1) lavaliere microphone (cordless, remote) • Extra-large screen – as large as the room can hold o Preferred placement of screen is left of stage/platform • LCD projector for Multi-Media presentation o With audio and video plug-ins o Video Monitor is appreciated if possible NOTE: Cheryl’s presentation is in Keynote software, a MAC program - she brings it on a thumb drive – she also brings her own MAC notebook and a conversion cord Staging: • Raised stage/platform without podium • Small round table on the left side of the stage/platform o Needs access to electrical power, the LCD projector and the sound system Room Set-up • Chevron seating is preferred with no middle aisle where possible

10. Speaker Requirements • Stage plot

11. High-End Visuals • Widescreen vs. High Defintition (HD) • Widescreen is just a screen format • HD describes the quality of the image • 720p, 1080i, 1080p

12. High-End Visuals • Lumens, lumens, lumens! • Resolution

13. High-End Visuals • Screen can be any width. Projection is created with a blend

14. High-End Visuals

15. Webcasting & Videoconferencing

16. Videoconferencing vs. Webcasting • Videoconferencing- interactive, over ISDN lines or internet, usually point to point unless there is a multi-point bridge • Webcasting- point to multi-point, not as interactive, over internet lines

17. Virtual Conferencing Advantages • Less strain on participants • Generally reliable • More efficient than physical meetings • Conveniently located • Easy to record and distribute

18. Virtual Conferencing Disadvantages • No eye-contact. Give incorrect impression of avoidance • Camera conscious. People become more aware of their physical appearance.

19. Staging & backdrops

20. Staging • Risers generally come in 2 sizes 4’ x 8’ or 4’ x 6’ (depends on supplier) • Heights are based on 8” increments • Most venues provide stages at no cost • Stages are rated for weight- so please let the supplier know if something heavy will be on the stage (piano, car, lots of people)

21. Staging Carpeted and Non-carpeted

22. Staging • Special considerations • Dancers- must be non-carpeted smooth surface • Drums- 8” carpeted riser (generally 8’ x 8’) • If you have a lot of lighting, the stage should be at least 12’ deep, 16’ is preferred • If you are hanging a banner or sign the stage should as wide or wider than the width of the banner

23. Backdrops • Drape- black, blue, grey, white • Printed backdrops

24. Lighting

25. Lighting • Most important question- What is the purpose of the light? • Stage wash • Podium spot • Camera/ I-mag • Banner/Signage • Decoration • Emotion

26. Lighting • Venue impacts • Rigging • Ceiling height • Power available • Chandeliers • House lighting

27. Lighting • Additional Costs • Rigging- who does it? • Power drops • Electrical Lifts • Firewatch