ASME Online Unit Roster E-mail Messaging System

1. ASME Online Unit Roster E-mail Messaging System Overview

2. Questions & Answers Q: Are there any system/software requirements? A: No. Any Internet browser will support this system. Q: Do I need an ASME alias email address to use the system? A: Yes, you must have an ASME.org alias email address to use this system to prevent your email message from appearing as “SPAM.” If you do not presently have an ASME.org email alias, go to: https://members.asme.org/myasme/login/myasme.cfm?

3. Questions & Answers Q: Who has access to the online Division roster email messaging system? A: One person per Unit ( Division) may have access to the emailing messaging system. A second person may be granted access to the function at the approval of the Unit Chair and the Managing Director of K&C.

4. Questions & Answers Q: Who am I reaching when I send my email message? A: All of your Unit members who have valid email addresses and anyone who has not chosen the “unsubscribe” option in each of the email messages you send. Every email message will offer the members the opportunity to unsubscribe so they no longer receive email messages from you. They will then receive an email message from us telling them that they have been unsubscribed.

5. Questions & Answers Q: What happens to the email addresses that are undeliverable? A: All undeliverable email messages are sent to ASME’s Information Central department for follow-up with the member. The Unit chair will not receive these messages.

6. Questions & Answers Q: Can I send attachments with this system? A: We have found that many members would rather not receive attachments. It is preferable to include a hyperlink in your email message.

7. Instructions

8. When you sign on to your online Unit roster site, click on the “Send an E-Mail Message to Your Unit” link under Tools & Services.

9. Enter your full ASME email address (your ASME “alias”) and then enter your membership ID number (do not include the extra zeros) as your password. Click on “Login.”

10. To send an email message to your Unit, click on the “Post Message” button. Your Section Name

11. Enter the subject of your email message in the “Subject” box and type your message in the “Body” field. (You may cut and paste from another electronic document.)

12. Once you have finished typing your message, you may wish to use the spell check option in the lower right hand corner of the screen.

13. Once you have completed your spell check (if you choose to use it) you may click on the “Post Now” button to send your email message.

14. You will then see a screen that confirms that your message was successfully sent. It has also been saved on the List Server so you can access prior messages sent.

15. Shortly thereafter you will receive the message and a message confirmation in your email in box. Your confirmation will also appear on the main screen. Click on “Back to List.”

16. The main List Server screen will show that your message has been sent. Your Section Name

17. NOTE You can send a mass email just to your Primary, or Secondary, or “Other” (choices 3, 4 and 5). If you want to send a mass email to ALL your Division members, you have to send it out in 3 parts: once for Primary Members, then for Secondary Members, and then once for "Other” Members

18. Questions or concerns? Please contact ASME Unit Support Staff via http://vorequest.asme.org