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E-Mail Messaging Is More Than “ Type ” and “ Click ”

E-Mail Messaging Is More Than “ Type ” and “ Click ”. Your Writing Style Represents You ― Use Conventional Style for E-Mail Messaging. What Lies Ahead?. What is incorrect style? Why is this style incorrect? How closely does your style match incorrect style? What is correct style?

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E-Mail Messaging Is More Than “ Type ” and “ Click ”

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  1. E-Mail MessagingIs More Than“Type” and “Click” Your Writing StyleRepresents You―Use Conventional Stylefor E-Mail Messaging

  2. What Lies Ahead? • What is incorrect style? • Why is this style incorrect? • How closely does your style match incorrect style? • What is correct style? • How can you improve your writing style for e-mails?

  3. 6/1/2009 12:40 PM What Represents Poor Style? I was very sick for the pass two weeks.  I went to class monday but i had to live during lab time because my cough was so bad that i got sick. I saw you going into your office but i just could not stay because i felt horrible i have not been able to attend i do not want to fail the course i want to know if i can give you the work monday for the excell class and powerpoint or if i can get an incomplete. I will appreciate an answer back. thank you

  4. Learning to UseCorrect Stylefor E-Mail Messaging

  5. Use Capital Letters • To begin the first word of a sentence. • For the word “I.” • For all words that name specific people, places, or things. @

  6. 6/1/2009 12:40 PM One Step Forward―Capitalization! I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible I have not been able to attend I do not want to fail the course I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you

  7. Use Complete Sentences • A sentence contains an action word―a verb. • Another word―a noun or pronoun―tells who or what is doing the action. • The word group makes sense. • The word group ends with a period, question mark, or exclamation point. @

  8. 6/1/2009 12:40 Recognizing Complete Sentences I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible.I have not been able to attend.I do not want to fail the course.I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

  9. The Simple Sentence • Expresses a single idea. • Tells who does or did what. • Ends with a closing punctuation mark. • I took the final exam yesterday. • Did you return the books to the library? • Mark made the basketball team!

  10. Assignment • Write an e-mail message to your instructorabout your career goals and the education ortraining you will need to reach them. Useonly simple sentences to express your ideas.Provide at least eight simple sentences. • Remember: Capitalize the first word; theword I; and the names of specific people,places, and things.

  11. The Compound Sentence • Combines two closely related simple sentences. • Joins the sentences with and, but, or, or nor; requires a comma before the joining word. • Our class took the final exam yesterday, and the instructor has already graded the tests. • I have completed the English requirements, but I must still take two math courses. • Jill may call me at home, or she may call me on my cell phone.

  12. 6/1/2009 12:40 Creating a Compound Sentence I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible.I have not been able to attend, butI do not want to fail the course.I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

  13. Assignment • From the eight simple sentences you • created in the last assignment, join • two of the related simple sentences • into a compound sentence. Use and, • but, or or to join the simple sentences • into a compound sentence. • Remember: Place a comma before and, • but, or or.

  14. The Complex Sentence • Changes or adds to the meaning of a simple sentence by adding another idea. • Contains another idea that begins with a word such as if, when, as, although, or since. • Requires a comma after the additional idea if the additional idea begins the sentence.

  15. The Complex Sentence Illustrated If I am not home, Jill may call me on my cell phone. Additional Idea Simple Sentence or Jill may call me on my cell phone if I am not home. Simple Sentence Additional Idea

  16. The Complex Sentence Illustrated When you arrive, Ms. Lee will give you the books. Additional Idea Simple Sentence or Ms. Lee will give you the books when you arrive. Simple Sentence Additional Idea

  17. 6/1/2009 12:40 Creating a Complex Sentence I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible.AlthoughI have not been able to attend, I do not want to fail the course.I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

  18. Assignment • From the eight simple sentences youcreated in the first assignment, combinetwo of the simple sentences into a complexsentence. Use if, when, as, although, or • since to change the simple sentences into a • complex sentence. If necessary, rewritethe sentences. • Remember: Place a comma after the firstword group if it begins with if, when, as,although, or since.

  19. Organize the Message What do you want to say? • List important ideas in the order you wish to say them. • Discuss each idea in a logical sequence. • Place each idea in a new paragraph. @

  20. 6/1/2009 12:40 Organizing Ideas Into Paragraphs I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible. Although I have not been able to attend, I do not want to fail the course.I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

  21. Format the Message • Begin with a greeting that includes the name of the person who will receive the message. • Continue with the content of the message. • End with a “signature,” even if it is only your first name. @

  22. Formatting the Message Hello, Ms. Clark, I was very sick for the pass two weeks.  I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible. Although I have not been able to attend, I do not want to fail the course.I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you. Mary Smith

  23. Proofread and Edit • Use the Spelling feature of your e-mail system to correct any spelling errors. • Proofread the message and correct any punctuation errors. • Edit the message for grammar and word-usage errors. @

  24. Correcting Language-Usage Errors Hello, Ms. Clark, I was very sick for the past two weeks.  I went to class Monday, but I had to leave during lab time because my cough was so bad that I got sick. I saw you going into your office, but I just could not stay because I felt horrible. Although I have not been able to attend, I do not want to fail the course.I want to know if I can give you the work Monday for the Excel class and PowerPoint or if I can get an incomplete. I would appreciate an answer back. Thank you. Mary Smith

  25. Beginnings for Success • Use capital letters. • Use complete sentences. • Simple sentences • Compound sentences • Complex sentences • Organize the message. • Format the message. • Proofread and edit the message.

  26. Assignment • Apply what you have learned in this lesson.Write an e-mail message to your instructortelling why you are taking this class, whatyou expect to learn, and how the conceptsyou expect to learn will help you reach yourfuture goals. Use three paragraphs for thecontent of your message.

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