MONITORING AND EVALUATION

1. MONITORING AND EVALUATION YEAR 2 Plan

2. Challenges • Accuracy , completed ( HZ and by Indicators) • The level of the use of data( HZ, Partner, COP, USAID) • Indicator, Targeted population, Mean of verification , Performance Target

3. Main components of M&E strategy • Evidence based M&E and • M&E Electronic Dashboard

4. Evidence based M&E • A list of project indicators has been determined for the second year of the project. • The list of indicators has been up dated and cleaned up based on the first year experience. • All USAID Indicators were included in the priority list.

5. Evidence based M&E • integrating the project indicators in the Normative Frame of the National information system. • PMTCT, Maternal and child health and new born indicators have been incorporated in Kasai Oriental and Katanga and the processes had started in Sud Kivu. Hopefully by mid year of the second year the GESIS will be integrated in all provinces where the project is active.

6. Evidence based M&E • The main Data source is SNIS. • The indicators that are not in SNIS have proven difficult to get. To solve this problem four strategies have been developed: • Integration of Axxes indicators in SNIS/ GESIS • Clarification of indicator definitions • Reinforce active research of the Data for specific programs • Increased supervision of the M&E system

7. M&E electronic Dashboard • Axxes Dashboard system will be the main Database interface for the national system. • It will be based on servers at both the 5eme direction and AXxes office. • The training of AXxes and DSNIS in the maintenance of the system is planned on January . • Dashboard should be operational by March 2008.

8. Data SOURCES • SNIS • Activity report ( Zinc, PCMT, Fistula repairs…) • Partner quarterly report • Survey: Data at the community level is collected by house hold surveys. • This year LQAS will be integrated in for performance monitoring. A list of targeted indicators is being elaborated.

9. LQAS • Lot Quality Assurance Sampling • Quatre notions importantes • Zone d’intervention • Zone de supervision,( Aire, sous Zone ayant des caractéristiques communs ) • Échantillonnage aléatoire systématique • Taille d’échantillonnage de 19 par Zone de supervision ( 95-114 Ménages par Zone d’intervention)

10. LQAS

11. FREQUENCY • Data is collected and transferred monthly • Data collected from the activity reports is transferred quarterly or bi annually depending on the frequency of reports, e.g. bi annual Vit. A campaign reports. • Data from LQAS will be transferred after the activity (Need to be determined)

12. Data TRANSFER and STORAGE • Currently the Data is collected on paper forms at the health zones and sent to the implementing partners’ regional offices. There it is consolidated and sent electronically as an Excel file to the M&E office in Kinshasa. The Data is stored in computers at the M&E Kinshasa office.

13. Data TRANSFER and STORAGE • This coming year more and more Data will be entered into the GESIS program at the health zone. The information will be sent electronically to implementing partners’ regional offices and to the M&E office in Kinshasa. The Data will be consolidated and stored on servers at the AXxes office and at the 5eme direction.

14. Data ANALYSIS • Much of the Data analysis is done automatically by the Dashboard system. Further analysis is done manually by the M&E offices in Kinshasa and implementing partners’ regional offices.

15. Common uses of the Data will be: • Common uses of the Data will be: • Reportage to USAI D in a quarterly basis ( See USAID INDICATORS) • Feed back to partners • Alert to The COP/Partners • Supervision Planning • Quality assurance orientation